(High Salary) Administration Assistant

Administration Assistant - New school opening in Armstrong Creek in 2026

Location Profile

Biyala Primary School Opening 2026

Location: 170 Coastside Drive, Armstrong Creek, 3217

Biyala Primary School is an exciting new school opening in Term 1, 2026 to meet the needs of the growing Armstrong Creek community. Our school has been thoughtfully designed to foster a culture of high expectations, strong wellbeing, and excellence in learning, from the very first day.

Key Features of the School:

- State‑of‑the‑art facilities: Contemporary learning spaces designed to promote collaboration, creativity, and student engagement.

- Capacity: Designed to enrol up to 650 students across Prep to Year 6 as the school grows.

- Co‑located Kindergarten: Biyala Kindergarten will be co‑located within the primary school, creating a strong early learning connection for families.

Our Vision: Biyala Primary School will be a place where every child thrives academically, socially, and emotionally. We are committed to building a school culture that prioritises strong relationships, high‑quality teaching, and consistency across all learning environments.

Our approach will be underpinned by:

- Evidence‑based teaching and learning frameworks

- A commitment to excellence and equity

- Community partnerships that strengthen and support families

Opportunities for Staff: As a foundation staff member, you will have a unique opportunity to help shape the culture, practices, and traditions of Biyala Primary School from the ground up. We are seeking passionate, high‑performing educators and support staff who:

- Have a relentless focus on student engagement, wellbeing, and achievement

- Are committed to professional growth and collaborative practice

- Embrace innovation and contemporary approaches to learning and teaching

- Value consistency, clarity, and a collective responsibility for success

- Are excited to help build a vibrant, supportive school community

Join Us: Biyala Primary School presents a rare opportunity to be part of something special from day one. If you are a dynamic educator who shares our vision for excellence, belonging, and community connection, we invite you to apply and help us create a school where every child, every staff member, and every family can belong and thrive.

Please submit your Cover Letter, CV and responses to the Key Selection Criteria (KSC) as one PDF document titled with your name. Include the contact details of three referees (phone and email preferred).

SC1: Demonstrated high‑level organisational, written and verbal communication skills, with the ability to provide a welcoming and professional first point of contact for students, families, and visitors.

SC2: Demonstrated proficiency in administrative systems and processes, including the use of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and school‑based platforms such as CASES21 and Compass.

SC3: Demonstrated capacity to work collaboratively and effectively as part of a team, while also showing initiative and independence when required.

SC4: Demonstrated strong attention to detail, accuracy and the ability to coordinate and prioritise multiple tasks within a busy school office environment.

SC5: Demonstrated experience and capability in student enrolments and transfers, accounts receivable, first aid administration, and supporting the coordination of school events.

Role

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

- Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co‑ordination of a work area under the direction of the principal or a manager.

- Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.

- Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

- Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

Position overview

Under the direction of the Business Manager, undertakes duties in reception, accounts receivable, enrolments, first aid, events.

Reception and General Administration

- Ensure parents, students and visitors are attended to in a friendly and timely manner, both in person and via the phone.

- Monitor and maintain visitor sign in and out on Compass, ensuring relevant documentation (i.e. WWC card/ VIT card) is sighted and copied for all visitors to the school.

- Enter late/early students into Compass as they present to reception.

- Monitor the College absence line and input data into Compass.

- Provide general office support to colleagues as needed.

- Maintain and order office, photocopy paper & staffroom supplies.

- Contact parents, emergency services, allied and community health as required.

- Maintain accident/illness register and enter data according to DE requirements.

- Other general administrative duties as requested.

Accounts Receivable

- Proficiently use all aspects CASES21 accounts receivable.

- Receipting of EFTPOS payments received at reception on CASES21 and Compass.

- Invoice families for events, excursions, and camps in CASES21 and Compass.

- Monitor Compass Pay and process receipts in Cases21 each day.

- Provide reports for events attendance, payments collected to the Accounts Payable officer.

- Liaise with the teacher in charge of excursion/camp regarding payments.

- Process and allocate credits on CASES21 - CSEF.

- Distribution of family statements as required and following up any discrepancies as necessary, assisting families with queries and support.

First Aid

- Assess and administer first aid to students.

- Prepare and maintain yard duty bags, first aid boxes for learning buildings as well as excursion/camp first aid kits.

- Maintain first aid supplies, paper and stationery for first aid room.

- Administer medication in accordance with the school and Department First Aid and Administration of Medication policies.

- Comply with the Colleges policies and procedures.

- Maintain a healthy and safe working environment in accordance with DE OH&S requirements.

- Undertake other duties relevant to the field of responsibility as requested by the Business Manager or Principal.

Events

- Providing required administrative support to staff with events. E.g. booking buses, producing school purchase orders for approval.

- Processing of student admissions, registrations, enrolments and transfers.

- Coordinating student files.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au.

Applicants seeking part‑time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case‑by‑case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

- Appointment of successful applicants will be made subject to a satisfactory pre‑employment conditions check.

- A probationary period may apply during the first year of employment and induction and support programs provided.

- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx.

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