Immediate Start: Project Assistant/Project Officer

Overview

Division: Child Protection and Family Support

Position No: Pool Ref COM31725

Work Type: Permanent - Full Time, Fixed Term - Full Time, Fixed Term - Part Time

Location: Fremantle

Closing Date: 2025-10-01 4:00 PM

Agency: Department of Communities

The Department of Communities brings together the services and functions of disability services, child protection and family support, community initiatives and regional services reform.

Communities is a nationally recognised Accredited Carer Friendly Employer through the Carers + Employers program. The program defines best practice standards by creating a carer friendly workplace, enabling staff to balance work and care, while continuing to contribute to the wellbeing of individuals, families and the community.

The Child Protection and Family Support Division is committed to delivering services that promote the safety and wellbeing of children, families, and individuals. We provide person-centred and culturally safe services that respect each individual’s background and strengths. By working in partnership with families and communities, we aim to build safety, strengthen wellbeing, and support positive, long-term outcomes for families and young people.

The Opportunity

As a Project Assistant, you will:

- provide information and support to multiple project and program teams in regard to standards, processes and tools
- coordinate external and internal meetings, including preparing agendas, taking minutes, distributing documents and setting up
- liaise with stakeholders to ensure the project and/or program is well placed to achieve outcomes and provides portfolio, program and project reports on behalf of the Project Manager and the Division
- consolidate information for reports for project managers, regarding project delivery, including milestone summaries, key issues, risks, benefits and a summary of costs incurred

As a Project Officer, you will:

- participate in project planning, including maintaining project system administration for the program project plan/s
- plan workload, consistent with project demands and priorities of the project/s and project team/s
- support the development/drafting of project communications in conjunction with Program Managers as required
- manage individually, or as part of the project team, components of the project/s according to the requirements of the Program Manager and the project implementation plan
- liaise and consult with key stakeholders (internal and external to the Department of Communities) to identify issues, expectations and options in the management and delivery of the project
- provide advice, guidance and tools to ensure controls and governance are established and maintained throughout project lifecycles

The attached Job Description Form (JDF) provides more information about the position.

Join the Department of Communities

Apply online by clicking the ‘Apply for Job’ button (above and below) and provide the following documents in Word or PDF format only:

- A current resume/CV
- A [2] page written application addressing all the Essential Work Related Requirements (Selection Criteria) as stated on the JDF
- A copy of all qualification/s (regardless of the relevance to the role) as specified in your application or resume/CV (if applicable)
- An application form (for hard copy applications only)

When applying, please select position/s you are applying. If applying for both positions, please address selection criteria for the higher-level position.

For technical difficulties while applying online, general recruitment enquiries, or to request any document in an alternative format, please contact Ashik Ahmed via email on HRRecruitment@communities.wa.gov.au. Please provide Job Title & Position Number in the subject line as reference.

We can also be contacted via the National Relay Service on the following numbers:

SMS relay - 0423 677 767

Integrity and Honesty

The public sector is built on a strong foundation of integrity where employees act ethically, and public sector bodies promote and maintain integrity.

Equity and Diversity

The Department of Communities embraces diversity and firmly believes that the best services come from a workplace, where varied viewpoints are welcomed and encouraged every day. We are committed to creating an equitable and diverse workforce, where we encourage applications from people with disability, Aboriginal and Torres Strait Islander people, people from culturally diverse backgrounds, women and youth.

If you have any access needs that may require adjustments to allow you to fully participate in the application and interview process, or alternative methods of communication, please contact Ashik.

Applicants who would like assistance with your application, please contact Jobs and Skills WA on 13 64 64.

Lodgement is system generated. Any emailed applications or late submissions on or after 4:00pm will not be accepted.

Attachments:

- Application Form
- Information for Applicants
- JDF - Project Assistant (CPSF Priority Initiatives) - L4
- JDF - Project Officer (CPFS Priority Initiatives) - Generic - L5

Position Title: Project Assistant/Project Officer

Agency: Department of Communities

Location: Fremantle

Unit/Division: Child Protection and Family Support

Branch: CPFS Priority Initiatives

Note: This description is for the pool across the next 12 months for similar vacancies.

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