Administrative Officer

Administrative Officer - Catholic Life, Education and Mission

Work type: Permanent full time

Job no: 498481

Categories: CEO - Catholic Life, Education & Mission Services

Advertised: 28 Oct 2025 AUS Eastern Daylight Time

Applications close: 14 Nov 2025 AUS Eastern Daylight Time

The Executive Director of Schools invites applications from suitably qualified and experienced individuals for the permanent full-time position of Administrative Officer – Catholic Life, Education and Mission (CLEM), commencing January 2026.

This position provides administrative support to the CLEM Service Area, primarily based at the Marian Centre, Wollongong.

WHY WORK FOR CATHOLIC EDUCATION IN THE DIOCESE OF WOLLONGONG

- An annual salary range of $56,500 - $66,300 plus superannuation (salary based on skills and experience)

- Flexible working opportunities

- Ex-gratia leave during the Christmas Period

- Salary packaging

- An environment that encourages innovation and collaboration through education

- A platform to contribute to the life, mission, and work of the Catholic faith community

ABOUT THE ROLE

This position provides administrative support to the CLEM Service Area, primarily based at the Marian Centre, Wollongong. The Administrative Officer will be accountable for the following:

- Providing administrative support for the planning, implementation, and facilitation of CLEM projects, events, and strategic priorities.

- Administering CLEM financial transactions, including the processing of credit card expenditure, purchase orders, invoice payments, and petty cash, in accordance with diocesan procedures and using platforms such as TechOne and ProMaster.

- Assisting with the preparation, reconciliation, and monitoring of the annual CLEM budget to support effective financial management.

- Assisting with the management and maintenance of the CLEM calendar, including the coordination of travel, conference attendance, and related bookings.

- Working collaboratively with the Executive Assistant (EA) to coordinate, oversee, and submit the weekly CLEM contribution to the Gateway newsletters.

- Supporting the maintenance and accuracy of CLEM’s interface and content on the CEO public website and Gateway platform.

- Coordinating regular internal rosters, including CEO staff prayer, Gateway Spiritual Reflections, and staff leave schedules, to ensure effective communication and participation.

- Maintaining efficient internal filing systems that support accessibility, organisation, and compliance with record management standards.

ABOUT YOU

- A clear commitment to the mission and purpose of Catholic Education within the Diocese of Wollongong, consistent with the Bishop’s vision articulated in Bearers of Christ’s Love and Lighting the Way: The Vision and Strategic Direction for Catholic Education.

- Exemplary organisational and time management skills, with the proven capacity to manage multiple priorities and meet deadlines efficiently.

- The ability to work both autonomously and cooperatively as part of a professional team, fostering a culture of collaboration and mutual respect.

- A demonstrated capacity to maintain confidentiality, exercise discretion, and uphold the highest standards of professional integrity.

- Excellent written and verbal communication skills, underpinned by attention to detail and accuracy.

- Demonstrated proficiency and experience in the use of Google Workspace and the Microsoft Office suite, including Word and Excel.

- Well-developed analytical and problem-solving abilities, with a demonstrated capacity to design and implement effective administrative processes and solutions.

- Background in an education or school setting

- Experience with Technology One (accounting package).

- Knowledge of electronic filing systems and records management

QUALIFICATIONS AND EXPERIENCE

- Certificate IV in Business Administration or equivalent.

- 3 years experience within an office environment.

WORKING WITH CHILDREN CLEARANCE

This role is classified as child related work and therefore a Working With Children Check (WWCC) is required prior to your employment with CEDoW.

POSITION APPLICATION

Applicants are to complete an online application which asks to briefly address the ‘About you’ section (equivalent to 2-3 pages) and submit a short CV (2-3 pages).

To confidentially discuss your expression of interest or general interest in this position please contact Jo Kenny, Director of CLEM (02 4250 9402).

To submit your Application please select the 'Apply Now' button at the bottom of this advertisement.

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