School Management Assistant

Overview

Division: Independent Public School - South Metropolitan Education Region

Salary: Level 2, $72,562 - $77,741 per annum (pro-rata) (DOE (SSO) CA 2024)

Work Type: Fixed Term - Full Time, Fixed Term - Part Time, Permanent - Full Time, Permanent - Part Time

Applicants from the previous process IPS/SS952928 who were assessed as suitable are not required to reapply.

We are seeking to establish a pool of School Management Assistants for permanent and fixed term, full-time and part-time vacancies which may arise during the 2026 school year and up to Term 2, 2026. Appointments may be offered at any time for vacancies that commence during this period.

Armadale Senior High School (SHS) is an Independent Public School dedicated to providing students from Year 7 to Year 12 with strong academic achievement and positive engagement. We aim to provide every student with a positive learning experience. We believe in our students and recognise that each is an individual to be welcomed and respected.

Our highly skilled and experienced teaching staff provide a supportive educational experience for every student through a wide variety of subjects and courses. These include English, Mathematics, Science, Humanities, Home Economics, Creative Art, Music, Information Technology, Design and Technology and Physical Education.

As a key member of our school administration team, School Management Assistants provide targeted clerical support in areas such as reception, student entry, corporate services support and curriculum support. School Management Assistants may also be required to work in the co-located full service school or Student Services.

All members of the school administration team work collaboratively to provide a strong, responsive administrative service. They should use their strong understanding of Department of Education programs and platforms to manage information databases and use their strong interpersonal and communication skills to address queries, problem solve and maintain a high-level of attention to detail. Experience in the use of HRMIS, RAMS, RM Finance, SIS Integris, RM Billing and Compass is desirable.

Corporate services staff members at Armadale SHS are flexible, willing to move between portfolios of work to upskill and meet the emerging needs of our students. As a School Management Assistant, you will ideally apply your skills in administration support into new and exciting opportunities. These broad levels of portfolios include, but are not limited to:

Reception & Student Entry

The Reception & Student Entry Assistant acts as the face of our school. They administer student databases, maintaining high-level data accuracy in student enrolment and attendance records. They apply strong customer service principles to each interaction to ensure a successful outcome. Supporting the development of publications, the Reception & Student Entry Assistant may be responsible for coordinating the generation of merit certificates as required. They also complete general financial processing; including adding billing items and receipting of monies in RM Billing. They also support faults management processes; liaising with staff and the external Maintenance Service Centre to ensure a safe learning environment for all students.

Enrolments & Transition

As Enrolments & Transition Assistant, the successful applicant will ideally build and maintain strong relationships with parents/caregivers and local primary schools to support the transition of Year 6 students into Year 7. They will ideally use their thorough knowledge of the enrolment process and their high-level data entry skills to complete entry of enrolment applications into a variety of Excel spreadsheets and SIS Admissions. The Enrolments & Transition Assistant will work in collaboration with the Deputy Principal, Student Services and Targeted Learning teams to ensure the successful transition of students. This also includes coordinating the collation and presentation of various scholarships, certificates and book awards to local schools.

Marketing and Events Coordination

As for Marketing & Events Assistant, the successful applicant should work to build effective public relations across the school community. They will maintain our school website and Facebook systems, liaising with staff across the school to capture and publish promotional materials. This may include developing publications, supporting/coordinating the Year 12 Awards/Presentation Ceremony, coordinating parents’ evenings and arranging various functions. The Marketing & Events Assistants actively seeks out opportunities to build the school's image, following our school branding policy. Experience in publication development, photography and graphic design is desirable.

Corporate Services

Corporate Services staff provide targeted support to the Principal and Manager Corporate Services; completing minutes of meetings, arranging agendas and completing any ad-hoc tasks as needed. They should maintain strict confidentiality requirements and support the Manager Corporate Services in areas such as facilities and building management, stocktaking of assets/resources as well as general financial and human resource processing. Experience in supporting senior leadership teams and the School Board is desirable.

Records, Enrolments & Timetabling

The Curriculum Support Assistant administers key databases to support curriculum operations. This includes management of the Reporting to Parents database, entry of student subject selections, management of staff/room allocations in SIS Integris and oversight of course/subject/enrolment reporting to Schools Curriculum and Standards Authority (SCSA) as required. They should use their high-level knowledge of student records to maintain archives across the school effectively, including collation of former student information for central-level archiving.

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Nikita Wood, Manager Corporate Services, on (08) 9497 6400 or emailing nikita.wood@education.wa.edu.au.

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

Eligibility

To work with us, you must:

- be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
- obtain a valid Working With Children Check before you start; and
- consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.

Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one (1) being your current line manager.

Step 2: Attach your documents

Your application should include:

- A CV outlining your employment history and professional learning summary relevant to this position
- A five (5) page statement addressing the following selection criteria as outlined in the attached JDF

- Demonstrated well developed verbal, written and interpersonal communication skills, including the ability to work effectively within a team environment.

- Demonstrated experience in providing effective administrative support and events coordination.

- Demonstrated experience in the application of customer service principles and practices.

- Demonstrated effective planning and organisational skills with the ability to use initiative and work with minimum supervision to meet deadlines.

- Demonstrated ability to use a range of application software packages, particularly Microsoft Office, databases, spreadsheets and publishing programs.

It is recommended you have your attachments ready before selecting Apply for Job.

Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.

Advertised Vacancy Number: IPS/SS1000126

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Monday, 27 October 2025

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