(Urgent Search) Administration Support Officer

2 days ago

City of Brisbane, Australia ROHDE & SCHWARZ GmbH & Co. KG Full time

Overview

The Sales Support Team is a central function that ensures efficiency in the way we carry out admin tasks as well as working with the sales teams to generate orders. Working as part of a team (with team members in Brisbane and Sydney), no two days are the same. We need someone who thrives in a collaborative work environment, is adept at prioritizing multiple tasks and uses their initiative to identify areas where processes can be streamlined.

Responsibilities

- Familiarize yourself with Company standard procedures & put them into practice
- Maintain sound working relationships with internal customers across other departments
- Security Officer for Brisbane working with other SOs and the Chief Security Officer
- Providing cover for team members during absences
- Carry out duties including or similar to the below as required:
- Compiling & emailing/ mailing quotations & tenders to clients
- Managing & empathetically handling phone calls
- Organizing seminars, scheduling for events/tradeshows & handling event invoicing and pricing
- Arranging domestic & international travel/accommodation
- Assisting with preparations for Tradeshows and events
- Typing & mailing correspondence, datasheets & mail-outs
- Maintain/order office supplies & kitchen supplies
- Photocopy and Scan documents
- Use & maintain databases
- Generate reports for sales teams
- Supporting Talent Acquisition team with arranging interviews
- Supporting Exec team with expenses, security requirements and other admin tasks related to business travel
- General ad hoc/ office administration duties when required
- Organize onsite & off-site catering for all departments when required
- Order/package company merchandise as required by Marketing team
- Assist MD’s EA when required
- Assist Sales team with the processing of quotations/purchase orders/leads & opportunities using an inhouse software C4C / SAP
- Assist in creating new product materials (PAMS)
- Project work as required

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