Sales and Office Coordinator

7 hours ago

Council of the City of Sydney, Australia Givaudan Full time

Sales and Office Coordinator

Reporting to the Fragrance Director, you will support the sales and account managers in the Oceania Fragrance & Beauty Team. Responsibilities include preparing customer briefs, quotes, organising samples, managing office supplies and general office housekeeping.

Main Responsibilities

- Ensure world‑class customer service; manage communication channels via phone & email, addressing inquiries promptly.

- Provide clerical support to Sales & Account Managers: customer requests, quotes, sample preparation, presentation materials and other documents.

- Maintain organised customer documentation and product information: prepare samples, Christmas gifts, calendars etc.

- Create and update Customer Directories with prices, codes and contacts.

- Investigate and resolve customer complaints as necessary.

Administration

- Maintain adequate office supplies; coordinate orders with laboratory staff for lab needs.

- Assist in procurement of market products.

- Support team with administrative tasks: travel, catering, event coordination.

- Manage courier requests and track stock; coordinate inbound/outbound shipping of samples, including customs documentation.

- Record meeting attendance and minutes.

- Handle reception duties and phone line for external visitors and enquiries.

Professional Experience

- 3–5 years of experience in a sales support or administrative role.

- Prior experience in Sales Support, Customer Service or Project Management is highly regarded.

Technical Skills

- Advanced computer literacy, proficient in Microsoft Office Suite, Google Workspace and ability to learn new systems quickly.

- Excellent time‑management skills with ability to multitask and meet tight deadlines.

- Strong interpersonal and stakeholder‑management skills.

- High attention to detail and organisational skills.

- Excellent written and verbal communication, including effective listening.

- Problem‑solving abilities, creative and outside‑the‑box thinking.

- Self‑starter, initiative‑driven with a “can‑do” attitude.

You must have permanent work rights to work in Australia to apply for this position.

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives. You work within an inspiring teamwork culture where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.

Givaudan embraces diversity and is committed to building an inclusive environment where everyone can make an impact.

#J-18808-Ljbffr

  • Sales Coordinator

    4 weeks ago

    Council of the City of Sydney, Australia Katalystme Full time

    Position Overview Location: Sydney, Australia As a Sales Coordinator at our company, you will play a pivotal role in managing and enhancing our sales operations. You will work closely with our sales team, customers, and other departments to ensure efficient order processing, customer satisfaction, and smooth communication. This position offers an...

  • View Job

    1 week ago

    Sydney, New South Wales, Australia Direct Sales Coordinator Full time $80,000 - $180,000 per year

    Direct Sales CoordinatorSydney - SalariedWhy Join Us?Southern Cross Austereo (SCA) is Australia's leading media company, home to LiSTNR, the Triple M & HIT networks, and Australia's #1 podcast network, reaching 8M+ monthly listeners.We're shaping the future of Australia's audio landscape and need passionate, high-performing talent to help us entertain,...

  • Fragrance Sales

    7 hours ago

    Council of the City of Sydney, Australia Givaudan Full time

    A leading global flavor and fragrance company is seeking a Sales and Office Coordinator in New South Wales. You will support the sales team, manage customer inquiries, and handle administrative tasks. Ideal candidates have 3-5 years of relevant experience and strong computer skills. The role requires a proactive approach and excellent communication...

  • Sales Coordinator

    2 weeks ago

    Council of the City of Sydney, Australia Boral Limited Full time

    We’re looking for a Sales Effectiveness Coordinator to join our Commercial Pricing and Analytics team. This is a fantastic opportunity for someone who thrives on data, process improvement, and supporting high-performing sales teams. What you’ll be doing: - Creating and distributing weekly sales activity reports - Administering Salesforce CRM updates...

  • Sales & Showroom Coordinator

    3 weeks ago

    Council of the City of Sydney, Australia Bespoke Career Full time

    This designer-run leader in Australian furniture is looking for a Sales and Showroom Coordinator to join their team in the Alexandria showroom. They focus primarilyon thecommercial market, and work closely with some of Australia's most recognised Architects and Designers. They have a great team culture and enjoy long tenure with all their employees. This...

  • ▷ [High Salary] Online Sales and Social Media Coordinator

    3 weeks ago

    Council of the City of Sydney, Australia Assembly Label Full time

    Online Sales and Social Media Coordinator company: Moss & Spy job title: Online Sales and Social Media Coordinator location: Surry Hills work type: Full-time level: Entry-level closing: 15.11.2025 Role Description As the online sales and social media co-ordinator you will be responsible for managing our online sales with excellent customer engagement...

  • HR & Office Coordinator

    6 days ago

    Council of the City of Sydney, Australia Smart Communications group Full time

    Are you looking to sink your teeth into a pivotal role within a growing HR team? Are you excited by the tech space and want to join an innovative, market leading organization? Do you want to work for a fast-paced global company? If the answer to these questions is yes, then we want to hear from you! Summary We have an opportunity for an HR & Office...

  • Receptionist/Office Coordinator

    6 days ago

    Council of the City of Sydney, Australia Orion Consulting Full time

    We have an exciting opportunity for a Receptionist/Office Coordinator to join our Norwest team. The Receptionist/Office Coordinator plays a key role in ensuring the smooth operation of all aspects of the office and supporting a positive, professional, and collaborative work environment. This role supports the Business Operations Lead and other staff by...

  • Sales Support Officer

    6 days ago

    Council of the City of Sydney, Australia Australian Independent Rural Retailers Pty Ltd Full time

    Sales Support Officer page is loaded## Sales Support Officerlocations: Sydney, NSWtime type: Full timeposted on: Posted 30+ Days Agojob requisition id: JR104678**About the role**We are looking for a **Sales Support Officer** to join the Sydney team on a permanent, full-time basis. Our Sales Support Officers are the first person our clients see...

  • Sales Coordinator

    1 day ago

    City of Rockingham, Australia RV Solutions WA Pty Ltd Full time $120,000 - $165,000 per year

    This is a sales support role. We are a busy and rapidly expanding caravan Sales and repair yard in Rockingham and looking to expand on the team we already have in place.We have a passion for great customer experience and looking for the right person to join the ranks in Australia's most awarded and trusted RV brand.In this role you will be the critical link...