Business Coordinator

Job Description - Business Coordinator (0000B3UL)

Business Coordinator - 0000B3UL

- Ongoing Full Time Opportunity

- Deliver efficient administrative, financial, and business process support

- Play a pivotal role in effective cross‑functional collaboration and organisational improvement

About the Role
The Business Coordinator coordinates high level executive, business operations and administrative support services to ensure the efficient functioning of the Groups and support the achievement of Group objectives. Confidentiality and trust are paramount as the role supports the Senior Executives in managing cross‑functional issues pertaining to safety, financial, business processes, reporting, strategic planning and organisational improvement.

The role is an Ongoing Full‑time position and there is an expectation for the successful candidate to work a minimum of three days a week in the office.

About the NSW Electoral Commission

The New South Wales Electoral Commission delivers trusted and independent systems, processes, oversight and engagement that support democracy in New South Wales. Our vision is to maintain confidence in the integrity of the democratic process and make it easy for people to understand and participate.

- Running and regulating elections

- Communicating and engaging with current and future voters, key NSW community stakeholders and NSW election participants;

- Investigating possible offences and enforcing electoral and lobbying laws such as the Electoral Act 2017 and the Electoral Funding Act 2018.

What we offer

- Opportunity to work on large scale events and assist your local community

- Career development opportunities through study and face to face training

- Access to self‑paced expert‑led training via LinkedIn Learning

- Employee Assistance Program for wellbeing support

- Staff social events to connect with colleagues

- Work/Life balance (35 hour working week), flex leave, generous holidays and leave conditions

- Access to Fitness Passport for eligible staff

- Free annual flu vaccination

- Convenient CBD location, access to public transport

Key knowledge, experience and essential requirements

- Relevant tertiary qualifications and/or demonstrated equivalent experience in business operations coordination and administrative services.

- Experience in business administration and/or executive assistant roles requiring a high level of professional judgement and discretion.

- Excellent administrative skills and with experience in writing documents such as briefing notes, minute taking, processes and procedures impacting the business operations of the division.

- Effective computer skills and experience in using different business systems i.e. Microsoft Office Suite, Content Manager.

- Proven ability to communicate effectively and maintain working relationships with internal and external stakeholders.

- Sound organisation and time management skills with high levels of accuracy and attention to detail.

- Politically neutral with no affiliation to political parties or lobbyists/third party campaigners.

- Satisfactory Criminal Record check result.

- May require NV‑01 national security clearance.

How to apply

As part of your application, you will be asked to respond to the two targeted questions:

- Describe a time when you had to manage multiple priorities with competing deadlines. How did you stay organised, maintain accuracy, and deliver results on time? (maximum 300 words)

- Provide an example of when you handled a sensitive or confidential matter in a business administration or executive support role. How did you ensure professionalism and discretion? (maximum 300 words)

You should include a covering letter summarising your skills, knowledge and work experience, along with an up‑to‑date resume which clearly detail your skills and experience as relevant to this role.

Applying for a role in the NSW Public Service

For more information on how to apply for a role in the NSW Public Service, please refer here

The NSW Electoral Commission embraces diversity and inclusion and is committed to creating a workplace that reflects the population of New South Wales. We welcome applications from people from diverse backgrounds and encourage women, Aboriginal and Torres Strait Islander people, LGBTQIA+, people with disability, mature‑age people, and people from culturally diverse backgrounds to apply for this role.

Applications received and completed after closing time will not be considered for selection.

The selection process will include a range of assessment techniques to assist in determining your suitability for the role.

Your employment will be subject to National Criminal Records Check to determine your suitability for employment.

The NSW Electoral Commission is committed to maintaining public confidence in the integrity of the electoral system. The Commission requires all its employees to refrain from membership of any political party and from engaging in political activity which could be seen as reflecting adversely on the strict political neutrality of the Commission. To maintain political neutrality, applicants for roles with the Commission who are, who have been or who may be perceived to be or have been connected with political activities may also be ineligible for appointment and should disclose such information as part of their application. This does not include voting in a Commonwealth, State or Local Government election, which is compulsory in NSW. The Commission’s Political Neutrality Policy may be viewed on its website .

A talent pool may be created from this recruitment action for ongoing and temporary roles of the same work classification that may become available for filling over the next 18 months.

This role is based in at our Elizabeth Street, Sydney office with a hybrid work arrangement.

Applications Close: Tuesday 18th November 2025 @ 11.59pm

Location

Sydney Region‑Sydney City

Work Type

Full‑time

Number of Positions

1

Total Remuneration Package: Package includes base salary ($113,574 - $125,720), plus employer's contribution to superannuation and annual leave loading.

Contact Talent Team - Talent@elections.nsw.gov.au

We pay respect to the Traditional Custodians and First Peoples of NSW, and acknowledge theircontinued connection to their country and culture.

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