Document Controller

- Benefit from flexible working arrangements, including a monthly RDO (Rostered Day Off)
- Join a Billion $ investment in world‑class water infrastructure, contribute to complex, large‑scale projects that make a real impact.
- Be part of a dynamic, diverse and high‑performing team during an exciting growth phase

About the Role:

As a Document Controller at Sydney Water, you’ll play a key role in ensuring the smooth flow of project documentation within the Infrastructure Delivery group. You’ll manage the storage, retrieval, and organization of engineering drawings and documents, ensuring they meet the highest standards. Whether you’re implementing systems, providing training on them, managing workflows, or ensuring quality control, you’ll take full ownership of document control for a key area of the business, allowing the team to rely on your expertise. Your contributions will help bring Sydney’s vital water infrastructure projects to life.

Key Responsibilities:

- Provide direct document control support to project teams, ensuring that procedures are followed and best practices are shared.
- Manage the quality assurance and distribution of reports, drawings, technical memos, and specifications across projects.
- Setup project metadata and classifications for controlled documents and drawings, ensuring compliance with Sydney Water’s standards.
- Assist in maintaining document management systems, updating registers, and ensuring that files are easily accessible for teams.
- Monitor and assist in the electronic workflow review process, helping to streamline document flow and improve system efficiency.

To thrive in this role, you’ll bring:

- A tertiary qualification in business, administration, engineering, or a related field, or equivalent experience.
- Extensive experience in document control, with a strong focus on large‑scale construction or infrastructure projects, with the ability to establish and implement systems.
- Proficiency in Microsoft 365 (Word, Excel, SharePoint) and document management systems (such as InEight, Teambinder, Meridian EDMS, Delivery portal or similar).
- Exceptional communication skills, able to educate and train teams on document control best practices and processes.
- Strong organisational skills and attention to detail, ensuring the integrity of documentation across multiple projects.
- Ability to work independently while managing a high volume of documents, staying adaptable to meet the needs of a fast‑paced environment.

Please note as part of the application process, you will be asked to undergo background checks which includes a criminal history check and a medical assessment either online or in person.

You must be an Australian Citizen or Permanent Resident at the time of submitting your application to be considered for this role.

Please see the Job Profile for the role’s full accountabilities.

Closing Date: Tuesday 18th November at 11:59 PM AEST

Dive into Our Great Benefits

- Competitive Remuneration: We’ll ensure that your skills and contributions are valued and rewarded appropriately.
- Employee Networks: We proudly offer and support Employee Led networks, such as Women of Water, Pride, First Nations and Disability & Neurodiversity Networks
- Continuous Professional Growth: We will invest in your career with leadership and development programs to propel your success in the direction you desire.
- 24/7 Wellbeing Support: Access for you and your family to free and confidential mental health and general health support through our EAP portal.
- Discounted Private Health Insurance: Unlock affordable access to top‑tier health coverage with our discounted insurance plans.
- Family First: Prioritise your family with up to 18 weeks of fully paid parental leave and a generous childcare allowance.
- Fitness Passport: Achieve your physical fitness goals using our Fitness Passport, granting you access to a multitude of gyms and pools across NSW.
- Novated Leasing: Get in the driver’s seat of your financial future with our novated lease options.

We want to ensure you feel supported and informed throughout every step of our recruitment process. Please advise if you require any adjustments to actively participate in the application and recruitment process. Please contact deirbhile.neary@sydneywater.com.au for any further information.

Working at Sydney Water

We welcome and encourage applications from diverse backgrounds, including Aboriginal and Torres Strait Islander people, LGBTQIA+, people with disability, people with caring responsibilities, people from culturally and linguistically diverse backgrounds, and veterans.

As part of the application process, Sydney Water will be collecting your personal information to assess your suitability for the role. We will also use your personal information to establish a LiveHire talent profile in our Talent Community. Your personal information will be collected in accordance with LiveHire’s Terms, Privacy Policy and Sydney Water’s Privacy Collection Statement – Job Application. Please note as part of the application process, you will be asked to undergo background checks which includes a criminal history check.

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