Program Coordinator

Apply now Job no: 499921
Work type: Fixed Term Full Time
Classification: Band 8 - Commencing at $122,040 pa
Categories: Information Technology

About the role

As Program Coordinator, you’ll work across teams to ensure smooth delivery of the City’s key digital transformation program, Asset and Customer Enablement (ACE) program, providing expert advice, planning, and analysis. You’ll manage resources, timelines, and budgets to keep everything aligned and on target, ensuring key outcomes are achieved.

Work type: 3 year fixed-term contract; Classification: Band 8, $122.040 + super

Key responsibilities include:

- Overseeing the day-to-day operation of the program, ensuring operations are executed according to plan.

- Coordinate and support team efforts to ensure timely delivery of program outcomes, proactively identifying ways to keep work on track.

- Build strong cross-functional partnerships with project managers, stakeholders, and technical and business teams to maintain alignment and drive successful delivery.

- Facilitate all aspects of the program’s resources, financials, schedules, and integrated planning for effective operations; regularly tracking and reporting on performance.

- Monitor and track budgets, benefits, contracts, resources, and services, ensuring expenditure within allocated budgets.

- Manage all key administrative processes across the program, including scheduling meetings, developing meeting agendas, tracking actions, decisions and outcomes.

- Develop and maintain accurate documents, co-ordinate and perform various analysis, insights and presentations to track progress, inform decision making and enable effective program governance.

- Identify and address potential program issues & risks proactively, taking the initiative to ensure success.

- Maintain relationships with a diverse set of internal and external stakeholders by adapting communication content and style to meet their needs.

- Provide subject matter expertise and advice to leaders and other relevant stakeholders.

About you

To be successful in this role, you will have atertiary qualification in Information Technology, Computer Science or Business Management in addition to professional experience in project management or project coordination.

- Proven ability to lead and support teams, fostering a collaborative and high-performing work environment.

- Strong written, verbal, and negotiation skills to influence stakeholders and gain buy-in for key initiatives.

- Effective problem-solving and relationship-building skills, with the ability to create strong partnerships across stakeholders.

- Skilled in data analysis and reporting, with the ability to interpret insights and clearly communicate findings.

- Experienced in driving and supporting change, ensuring proactive stakeholder engagement throughout transitions.

- Demonstrated expertise in financial administration, including budgeting, forecasting, and contract management.

- Strong stakeholder engagement skills, with a track record of working collaboratively across internal teams.

Preferred candidates will be required to undergo a National Police Check Check and a Working with Children’s Check as part of the recruitment process (funded by the City).

If this sounds like the role for you, then click apply now

Child Safety Responsibilities

We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read ourChild Safe Standards Management Policy.

Diversity and Inclusion

At the City we want a workforce that reflects the community we live in. We welcome and embrace everyone, all people with their own unique experiences, and support and encourage all our employees to do their best work, have equal access to opportunities and a just working environment. For this reason, we particularly welcome and encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA+ community, people with disability and people of all genders, ages and diverse experience.

We are the City

From parks to offices, childcare centres to works depots, leisure facilities to the Wool Museum and waterfront, our team plays a vital role in shaping our vibrant and growing community. Our community counts on us to get the essentials right while looking for ways to go beyond. By listening, collaborating, and focusing on sustainability, we strive to do the basics brilliantly and create a lasting impact. If you’re ready to be part of something bigger, join us in shaping the future of Geelong.

We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.

Applications and Enquiries

Click the Position Description link to view more information about this position.

Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch.

We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.

Advertised: 23 Oct 2025 1:00 PM AUS Eastern Daylight Time
Applications close: 03 Nov 2025 11:55 PM AUS Eastern Daylight Time

We acknowledge the Traditional Custodians of the land, the Wadawurrung People of the Kulin Nation. We pay our respects to their Elders past and present, Elders in our community and our emerging leaders.

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