VASS Coordinator/Student Services Assistant

VASS Coordinator/Student Services Assistant About St Catherine’s School St Catherine’s is a vibrant, close-knit community where students, teachers, and parents share in the journey of learning. We have magnificent teachers who are great activators of change for girls and who enhance their students’ learning through the provision of a stimulating, tailored and future‑focused education. Established in 1896, St Catherine’s reputation as a leader in girls’ education, for well over a century, is based on our readiness to embrace innovation. Our goals are in keeping with our founders’ aim prepare students for life; not only through education but also empowering girls to take ownership of their learning through active participation and engagement in school academic and co‑curricular programmes. Our proud reputation for academic excellence, exceptional teachers, a supportive community, outstanding co‑curricular programmes, and well‑equipped facilities has placed St Catherine’s as one of the top‑performing schools across Victoria for years. However, our greatest achievement is the quality of character our students exhibit. St Catherine’s is committed to building and retaining a strong workforce of dedicated teachers and professional staff who can create an environment of best practice. Our aim is to be a truly inclusive, caring school where both students and staff are supported and encouraged to flourish. About the Role An exciting opportunity exists for an organised and detail‑oriented VASS Coordinator/Student Services Assistant to join our community. This pivotal role plays a key part in supporting the effective operation of the Senior School, ensuring the accurate and timely management of VCE and VET data through the VASS system. Reporting to the Head of Academic Care, the position provides essential administrative support to the Heads of Year 11 and 12, Senior School staff, and Student Services. The successful candidate will demonstrate a high level of accuracy, discretion, and initiative, contributing to the smooth coordination of academic processes and efficient communication across the Senior School.> This is a part‑time, ongoing position, offering an opportunity to make a meaningful contribution to the academic success and wellbeing of our students while playing an integral role within our supportive and collaborative community. Key Responsibilities / - Manage VCE and VET data through the VASS system. - Provide administrative support to Year 11/12 heads, senior staff, and student services. - Coordinate academic processes and communication across the Senior School. - Maintain accuracy, discretion, and initiative in all tasks. Qualifications & Skills - VASS experience. - Strong oral and written communication skills. - Excellent networking and interpersonal skills; ability to build rapport with all members of the community. - A passion for problem‑solving and achieving common goals. - Excellent time‑management skills. - Effective resource coordination. - Calm under pressure. - Enjoyment of, and ability to relate to young people. - Experience in a similar role highly desirable. - Proficiency in Microsoft Suite and database management systems (Synergetic preferred). Why Work for Us? - Fantastic opportunity to work in a highly regarded independent school in Toorak. - Collaborative and supportive team environment. - Access to professional development. - Onsite parking available and close to public transport. - Onsite cafe and use of gym and swimming pool facilities. Application Process To view the position description or to apply, visit www.stcatherines.net.au/about-us/employment/ Applicants will be requested to upload a letter of introduction addressed to the Principal and a resume. Questions about this opportunity can be directed to Human Resources via hr@stcatherines.net.au. Applications will close Wednesday 26 November at 5:00 pm. Early applications are encouraged; interviews may commence prior to this date. Child Safety and Wellbeing St Catherine’s School is committed to the safety and wellbeing of all children by providing a child‑safe environment. Our students feel safe and empowered as we support and respect all members of the community, including students from culturally and linguistically diverse backgrounds and those with disabilities. Applicants will be subject to relevant child protection screening, including referee and identity checks, and are expected to familiarise themselves with the School’s Child Safety and Wellbeing Policy, Child Safety Code of Conduct, and associated policies available on the School’s website. #J-18808-Ljbffr