Apply in 3 Minutes Legal Assistant, Corporate

We are seeking a legal assistant to join our Corporate/Commercial team to provide support to a group of fee earners.

About the team

Our national Corporate & Commercial group works with our clients across a variety of sectors, across the full spectrum of corporate and commercial transactions, including:

- Data, Privacy and Technology

- Intellectual Property

- Media and advertising

- Private equity and venture capital

- Joint ventures, partnerships and business structuring and restructuring

- Complex commercial agreements

- Corporate governance and compliance

- Company secretarial matters

About the role

The role will be to support a number of fee earners who work across commercial and corporate matters including IP, Data and Privacy. Given the nature of the work undertaken by the team, a large component of the role will be to take a lead in the teams billing throughout the course of each month as well as in provision of general administration support.

Billing responsibilities

- Ensure that time recording is entered in a timely manner by the fee earners and provide support where needed

- Ensure that charge out rates are correct for each client on creation of a matter

- Produce WIP reports for review

- Produce pre‑bills and ensure subsequent amendments are made

- Finalize bills and post

- Where appropriate send bills to the client

- Liaise with clients and other relevant stakeholders on billing and related issues

General administration support

- Opening and closing of files and matters

- File maintenance – electronic (FileSite)

- Editing documents in markup and maintaining version control

- Meeting coordination (Outlook)

- Preparation of correspondence and various commercial documents

- Preparation of Excel spreadsheets

- Preparation of PowerPoint presentations

- General administration

About you

You may currently be in a role where billing is your focus but you are looking to move into a position offering a wider scope to your role or you may be a legal assistant who loves billing and wants a role where you can have more of a focus on this.

You will enjoy working as a team within a fast paced, deadline driven environment. You will have a can‑do attitude with a genuine desire to achieve client goals and pitch in with any task required to achieve those outcomes. You will also have:

- At least 4 years’ experience in a similar role

- Proficiency in Microsoft Word and Excel with an ability to learn systems quickly

- Experience working with Aderant and Expert (preferred)

- Excellent client service skills

- Friendly and professional communication (both verbal and written)

- A keen eye for detail and excellent organisational skills

- A positive attitude and willingness to learn

- The ability to work efficiently both independently and as part of a team

- The ability to take instructions and demonstrate initiative

Employee Benefits

- Supportive and modern working environment, with strong professional development opportunities

- Flexible working arrangements including family‑friendly policies, purchased leave, career breaks and study leave

- Dress for your day and flexible hours

- Employee Assistance Program (EAP), flu vaccinations and regular social events

- Recruitment referral bonus for team members who help grow our firm

Firm Awards & Recognition

- Employer of Choice – Workplace Gender Equality Agency (WGEA)

- Employer of Choice – Australasian Lawyer

- Best Lawyers in Australia™ and Ones to Watch in Australia™ award recipients

- Doyle’s Guide rankings for Rising Stars, Best Lawyers and Best Firms

- Signatories to the Charter for the Advancement of Women in the Legal Profession

Community & Impact

- Dedicated Pro Bono Practice and Social Justice Fund

- Active diversity, gender equality and wellbeing committees

- Member of Law Exchange International for global collaboration

- Ongoing participation in Red Cross Lifeblood donations

What’s next?

For further information, please visit our Careers website.

To discuss this opportunity confidentially, please contact Zoë Discombe, Talent Acquisition Manager, on 03 9321 9802.

To apply, click the “Apply” button and submit your CV and a cover letter outlining your interest and suitability for the role.

This role is being managed by our in‑house Talent Team. We are not currently accepting agency referrals.

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