▷ Immediate Start Administration Officer

Overview

Looking to join the Fenner Conveyors team? We are always on the look-out for like-minded people who will live our values and continue to help us make Fenner Conveyors a great place to work. As the leader in our field, we are recognised as an employer of choice and are proud of the reputation we have in the marketplace.

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Administration Officer

- Business Services

- QLD - Mackay

- Permanent / Full Time

23/9/2025

- 6-month fixed term contract to start with

- Join a culturally diverse and supportive team environment

About us

Fenner Conveyors, a proud member of the Michelin Group, is a global leader in designing and delivering engineered conveyor solutions for the mining and industrial sectors. With over 1,200 employees across 3 manufacturing sites, 29 service branches, and dedicated engineering design and fabrication facilities, we’re setting the standard for innovation and reliability.

About the Role

We are looking for a motivated and detail-oriented Administration Officer to join our Fenner Mackay Branch on a 6-month maternity leave cover and work 4 days per week. This fixed-term opportunity offers exposure to a variety of responsibilities and the chance to grow within a supportive, close-knit team of five. Reporting to the Administration Supervisor, this role is ideal for someone with administrative experience who’s eager to develop new skills and support a high-performing team.

To succeed in this role, you'll bring proven experience in administrative support and a proactive mindset. Your ability to meet deadlines, communicate effectively, and build strong relationships with both colleagues and stakeholders will be key to your success.

Key responsibilities

- Supporting the finance team by raising and receipting purchase orders against job orders using Epicor

- Ensuring goods are received in good condition and match required specifications

- Monitoring and managing site stationery supplies

- Preparing and managing monthly job costings

- Updating and maintaining various registers, managing the support and sales inboxes, and following up on queries promptly

- Coordinating travel and accommodation bookings and offering general admin support to branch employees

- Assisting with payroll timesheet entry and supporting month-end reporting as needed

About You

You’ll bring a strong background in administrative support, with proven proficiency in ERP systems and Microsoft Office—particularly Excel and Word. Your sharp eye for detail is matched by your strengths in coordination, problem-solving, and task prioritisation. You thrive in a service-oriented team environment and are committed to meeting deadlines with efficiency and professionalism.

To succeed in this role, you will demonstrate:

- Solid experience in administrative procedures and practices

- Strong computer literacy, with the ability to quickly learn internal systems (familiarity with Epicor is advantageous)

- Excellent written and verbal communication skills, with the ability to engage confidently with a variety of stakeholders

- High attention to detail and effective problem-solving capabilities

- Exceptional time management skills, with the ability to balance priorities and meet tight deadlines

- A current driver’s licence

Why Join Fenner?

- We have a strong focus on the development of our People and as such offer a wide range of training and development opportunities.

- Work-life balance – flexible work arrangement available to suit you

- A strong and experienced leadership team that are here to support and mentor your personal career development.

- A strong safety culture – with a commitment to 100% safe behaviours.

- Access to our employee perks and a 45% discount on Michelin tyres, Service Recognition Awards, and much more

We're committed to establishing a culture that is inclusive, diverse, and compassionate. We welcome applications from people of all ages, First Nations, abilities, sexual orientations and gender identities. Our recruitment process includes an interview, a national police check and a pre-employment medical.

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