Personal Assistant to CEO

1 week ago

Newcastle City Council, Australia Nulsen Disability Services Full time

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Prosperity is an award-winning, mid-tier full-service firm, ranked 36 in AFR top 100. We care about our people and pride ourselves on our values of trust, respect, and innovation, fostering a supportive culture and shared purpose in creating the firm of the future. Prosperity is accredited as a Great Place to Work and has an excellent culture, competitive salary packages & benefits plus modern, attractive offices in three CBD locations.

About The Role

As the Personal Assistant to the CEO, you will provide high-level executive support to the Chief Executive Officer, ensuring the smooth and efficient coordination of daily operations, communications and strategic initiatives. This role requires exceptional organisational capability, attention to detail, and professionalism in managing multiple priorities in a professional fast-paced environment.

Role Responsibilities

Executive and Team Support

- Provide proactive and confidential assistance to the CEO and Leadership Team.

- Coordinate and prioritise Outlook movements including calendar management, scheduling and actioning.

- Monitor and manage the CEO’s inbox, drafting responses and ensuring timely follow‑up on key matters.

Reporting and Documentation

- Coordinate, draft, collate and distribute reports and presentations.

- Prepare and format correspondence, proposals, and internal communications.

- Draft and publish communications and presentation materials for internal and external audiences.

Meetings and Events

- Schedule and coordinate meetings, ensuring documentation and follow‑up actions are completed.

- Manage travel arrangements (domestic and international) including research, bookings and itineraries.

- Oversee planning of internal and client events, including venue analysis, facilities, catering and travel logistics.

Projects and Administration

- Support CEO‑led projects including scheduling, analysis and reporting.

- Manage invoices and expenses, including reconciliation and approvals.

- Conduct compliance and ASIC searches as required.

- Enter and process leave applications and approvals.

- Ensure timely timesheet entry and submission.

- Provide hospitality services as required.

What you'll bring:

- Certificate IV or Diploma in Business Administration or similar.

- Experience as a Personal Assistant at executive level, ideally in a professional services environment.

- Proven ability to take initiative, prioritise tasks, and work autonomously.

- Excellent written and verbal communication skills.

- Strong attention to detail with a commitment to meeting deadlines.

- Advanced skills in Microsoft Office Suite.

- A professional, courteous manner and a client‑first approach.

If you thrive on delivering exceptional service and love being at the heart of where decisions are made, we’d love to hear from you.

Join our team today

- Please visit our website or use the Apply button above.

- View Prosperity's Recruitment and Selection Privacy Policy

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