Program Officer

Location

Melbourne - CBD and Inner Metro suburbs

Reference

VG/DE/VSBA/1894805

About the Department

The Department of Education supports Victorians to build prosperous, socially engaged, happy and healthy by supporting lifelong learning and healthy development.

About the Victorian School Building Authority

The VSBA is part of the Department of Education, established in 2016, overseeing Victoria's largest school building program.

About the Division

The Asset Management Division supports effective management of school assets through condition assessments, tools for maintenance planning, training and advice.

About the Role

Fixed‑term, part time (0.58 over 3 days a week) available until 31 December 2027, based in Melbourne CBD. Hybrid working arrangements are available, but regular attendance at the central office is required.

We are seeking a dedicated and proactive professional to join our Small Schools Program as a Program Officer.

Responsibilities

- Develop program collateral and supporting resources.

- Coordinate and manage responses to stakeholder enquiries.

- Organise program meetings and supporting documents.

- Undertake data collection, analysis and reporting.

- Identify opportunities to develop, document and promote better and more systematic business processes.

- Promote and maintain strong relationships with key internal and external stakeholders.

- Provide support to managers with recruitment processes and undertake onboarding and induction activities for new team members.

- Provide administration support to the program.

Attributes

The ideal candidate has an interest in supporting a program to improve and maintain learning environment infrastructure that is safe, inclusive, resilient and sustainable. Passionate about ensuring the safety and well‑being of school communities in a supportive team environment. Demonstrates flexibility, initiative and strong communication skills and stakeholder management abilities.

Desirable Qualifications and Experience

- Proven experience in providing support and advice to projects or programs, preferably in an education environment.

- Knowledge of public sector infrastructure and delivery systems.

- Demonstrated ability to compile high‑quality reports and data for stakeholders.

- Demonstrated ability to work collaboratively and contribute to a supportive team environment.

- Proven ability to effectively engage and build relationships with stakeholders.

- Sound organisation and office management skills, including extensive experience with IT systems like Microsoft applications.

- Demonstrated experience in establishing or contributing to work priorities and procedures.

How to Apply

Applicants are encouraged to include a Curriculum Vitae and a Cover letter addressing the key selection criteria provided in the position description.

Further Information

For more details regarding this position see the attached position description. Applicants are encouraged to include a cover letter that addresses the key selection criteria and a resume.

Diversity and Inclusion

The department values diversity and inclusion in all forms. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply.

Adjustments

Applicants requiring adjustments can contact the nominated contact person. Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

Contact

Preferred application may require a police check and other pre‑employment checks. For further information, please contact Kirk Thomas, Manager – Operations and Program Support, Small Schools Program at kirk.thomas@education.vic.gov.au.

Applications close

11:59pm Monday, 24 November 2025

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