Administrative Assistant

Overview

Support Asset Management Services with professional admin and clerical skills in a dynamic local government team.

Administrative Assistant — The Opportunity

This is a fantastic opportunity to join a values-driven Council team, supporting the delivery of Asset Management Services and projects. As an Administrative Assistant, you’ll play a key role in ensuring smooth operations through professional clerical support, accurate record keeping, and effective communication. If you’re looking to grow your career in a supportive local government environment, we’d love to hear from you.

What Council Offers

- 72.5-hour fortnight with roster variations depending on the position (9-day fortnight - RDOs in accordance with Council policy)

- Up to 12.5% Superannuation employer contribution for contributing members

- 5 weeks annual leave plus 17.5% annual leave loading

- 15 days paid sick/carers leave

- Salary Packaging options

- Employee Assistance Program (EAP)

- Accredited Mental Health First Aid Officers

- Annual Flu vaccinations + Skin Checks

- Corporate Uniforms (annual allowance) and PPE supplied

General Salary Information

This position is classified as Level 3 under the Hinchinbrook Shire Council Local Government Officers (Stream A) Certified Agreement. The salary is $78,260 per annum plus superannuation. $41.5171 per hour.

Our Ideal Candidate

We are looking for a proactive and detail-oriented individual with a passion for administrative excellence. You will have experience in clerical or office support roles, strong communication skills, and the ability to manage multiple tasks efficiently. You’re confident using Microsoft Office, understand the importance of confidentiality, and enjoy working collaboratively in a team environment. Experience in Local Government or Infrastructure Services is highly desirable.

Key Responsibilities

- Provide general administrative and clerical support to the Asset Management Services team, including data entry, filing, photocopying, and document preparation.

- Assist with the coordination and tracking of work orders, maintenance requests, and project documentation.

- Maintain accurate records and databases in accordance with Council’s information management policies.

- Respond to internal and external enquiries in a professional and timely manner, providing information or directing queries as appropriate.

- Liaise with other departments, contractors, and community members to support infrastructure service delivery.

See the Position Description for a more extensive list of key responsibilities.

Key Selection Criteria

If our values resonate with you “Opportunity, Respect, Strength and Accountability” and you possess the following qualifications and experience, read below about how to apply:

Mandatory

- Demonstrated experience in administrative or clerical work relevant to local government or asset management services;

- Sound knowledge of office procedures and practices, including document management, filing systems, and data entry;

- Competence in using standard office software (e.g. Microsoft Word, Excel, Outlook) and office equipment;

- Effective written and verbal communication skills, with the ability to interact professionally with staff, contractors, and the public;

- Ability to work under general direction, manage time effectively, and meet deadlines;

- Basic understanding of workplace health and safety responsibilities;

- Proven ability to maintain confidentiality and handle sensitive information appropriately; and

- Current Queensland C Class Drivers Licence (minimum P1).

Desirable

- Experience working in a local government environment;

- Familiarity with local government systems such as TechOne, ECM, or similar enterprise platforms; and

- Understanding of procurement and financial administration processes.

How to Apply

To apply, submit your application online by clicking 'Apply For Job' and follow the steps. Please provide:

- A current resume; and

- A cover letter addressing the “Our Ideal Candidate” section (max. 2 pages).

Applications close on Tuesday 18 November 2025 at 5:00pm AEST.

For More Information

Thank you for your consideration and interest in this position. For a confidential discussion, contact Haydn Grazioli- Acting Infrastructure Assets Manager on 47 76 4717.

The Selection Process

Hinchninbrook Shire Council is an equal opportunity employer. We welcome candidates to inform us of any adjustments they may need to ensure a supportive and inclusive recruitment experience and workplace environment. Please note that only individuals with the right to work in Australia are eligible to apply. A National Police Check and pre-employment medical assessments may be required.

Our Council: Hinchinbrook Shire Council is proud to be one of the largest employers in the region, with a diverse team across technical, administrative, operational, and management roles. We value a fair, flexible, and supportive workplace and offer benefits such as a nine-day fortnight, generous superannuation, and leave entitlements.

Applications that do not meet the above requirements may not be shortlisted. The advertisement will be closed when a successful applicant is identified or on the application close date, whichever is sooner.

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