Executive Assistant to the CFO

We currently have an exciting new opportunity for a mature and professional Executive Assistant to the CFO.

The purpose of this role is to ensure the efficient and smooth running within the CFO Portfolio by providing confidential and professional executive assistance and administrative support to the Chief of the business unit. The Executive Assistant plays a critical role to ensure that both the Chief and leaders can function effectively and make high-quality decisions. This role also coordinates and provides direction and support to the leadership team supporting the broader business.

Explore how we are thinking big with exciting projects like the Third Runway, state-of-the-art terminals, and thriving business park developments. You can also learn more about life at Melbourne Airport – our culture, values, and what makes us unique at https://www.melbourneairport.com.au/corporate/our-culture-and-values. Join us in shaping the future of aviation as we propel Melbourne Airport towards becoming Australia's favourite Airport destination.

Key responsibilities

The role's duties and accountabilities include, but are not limited to:

- Co-ordinating meeting requirements, prepare meeting and committees’ agendas, packs and documents.

- Completing high quality, succinct and accurate minutes for Executive and management meetings, ensuring relevant information is promptly circulated and communications are clear, encapsulating matters arising and actions.

- Pre-preparing meeting notes and briefs for the Chief’s meeting attendance.

- Monitoring and management of emails ensuring all requested are actioned and/or followed up appropriately.

- Managing and drafting of correspondence and emails, preparing presentations for internal announcements, board meetings, and other meetings and occasions.

- Providing high level documentation support to the Chief and Leadership team through the production of correspondence, papers, letters, spreadsheets, presentations and follow up on pending matters in an accurate and timely manner.

- Evaluating and prioritising correspondence and papers for the Chief’s attention.

- Ensuring that all correspondence is prepared accurately, and in a timely manner with the utmost discretion and confidentiality.

- Assisting the Chief and wider team with key projects, strategic initiatives, annual planning, internal and external events, and day-to-day operations.

- Acting as a key point of contact for the Chief and team leaders.

- Liaising with internal and external stakeholders on behalf of the Chief and the team to build strong and respectful relationships, including understanding protocol when dealing with business leaders/VIPs/politicians.

- Providing assistance and guidance to other Executive Assistants and administration staff where required.

- Organising travel including flight bookings, accommodation and preparing comprehensive itemised and timed itineraries.

The successful candidate will have

- Extensive experience supporting senior executives and a proven ability to prioritise competing deadlines and remain calm and collected under pressure.

- Excellent written and verbal communication skills and be able to balance how and when to deal with issues and prioritise.

- Ability to adapt, be calm, efficient and flexible and to be able to anticipate needs and reassess priorities as changes occur.

- Solid experience providing high level C-Suite executive support.

- Strong organisational skills, time management

- Ability to maintain and display confidentiality and discretion.

We understand that not everyone will feel they meet all of these 100%. However, if you feel you have the attitude and aptitude to grow within our team, we invite you to apply and have a conversation with us about this position.

About the Company

Melbourne Airport (Australia Pacific Airports Corporation) is proud to be one of Australia's premier transport hubs and Victoria's gateway to the world, connecting us to the global marketplace. We are committed to creating connections that matter and enhancing the traveller experience across every aspect of our organisation to deliver our vision of becoming Australia's favourite Airport destination. Currently, in an exciting phase of change, we are delivering rewarding career opportunities, making Melbourne Airport a dynamic and fast‑paced place to work for our people.

APAC is a majority Australian‑owned private company that also operates Launceston Airport, the tourism gateway to Tasmania and an industry multi‑award‑winning airport.

Culture and Values

By joining the team at Melbourne Airport, you will work within a friendly, high‑performance culture with a focus on our people and their development.

Our vision is to become Australia's favourite Airport destination and our people are paramount to achieving this success. We provide a supportive environment, with values that encourage all of our employees to Be You, Think Big, Own it and Work Together.

Benefits

- Free access to Higher State, our state‑of‑the‑art Fitness Club & Wellness Hub at Novotel & ibis Styles Airport hotel.

- Airport car parking 24 hours/365 days a year for both business and personal use

- Hybrid flexible working arrangements

- Airport Holiday, an additional day of leave

- Wellness Day, a further additional day of leave

- Discounted onsite childcare at Creative Garden Early Learning

- Mental health and well‑being initiatives, including Employee Assistance Program (EAP)

- Long‑term career and professional development opportunities

- Active social culture and participation in a range of social impact days and activities

- Signature Experiences including an airfield family day

- Access to an employee benefits scheme including access to corporate rates and airport retailer discounts (including SkyBus)

APAC is committed to weaving Diversity into our DNA. We believe that Diversity and Inclusion will help us realise our greatest potential as a company, and maximise the potential of all our team members. We strive to create a culture where our team members understand that each individual is unique and that embracing diversity makes us more flexible, productive, and creative.

APAC provides equal opportunity and advancement in employment regardless of gender, age, sexual orientation, race, ethnicity, cultural background, caring responsibilities, disability or socioeconomic background. We encourage applications from candidates of all backgrounds who share our workplace values of Being You, Thinking Big, Owning It and Working Together.

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