Fleet Controller

4 days ago

Newcastle, New South Wales, Australia Inver Energy Limited Full time
Fleet Controller (4 on 4 off including weekend working on a rotation)

Application Deadline: 31 May 2025

Department: Haulage

Employment Type: Permanent

Location: Tamworth

Description

Commitment to innovation and a drive to do things differently have seen Greenergy grow from a bedroom start-up to become a world leader in waste-based renewables, and the UK's leading fuel supplier. We endeavour to approach the status quo of an established industry with fresh eyes, and empower our people to develop and to deliver change through innovation. Our values underpin every interaction we have, whether with colleagues, customers, suppliers and the communities in which we operate. It is these values of Respect, Ownership, Care and Integrity that have delivered our growth as a business and developed strong customer relationships.

Choose to work for Greenergy and you'll join a dynamic and passionate team, who are constantly looking to grow and improve.

This role of Fleet Controller is to monitor all company fleet (assets) downtime, reporting daily VOR/VNA internally, communicating with third party support partners on fleet availability & taking ownership of the admin functions relating to motor insurance claims, within Flexigrid. The role is essential to the business, maintaining good relationships with manufacturers, repairers, and service providers. Being the first point of contact for drivers, dealing with defects and repair agents.

The role is administrative heavy and would suit someone that has the ability to multitask and can demonstrate flexibility in covering absence for other team members.

This is a full-time position, based on site in our offices (no hybrid option available) with a shift pattern of 4 on-4 off rotation (includes weekend working on a rotation).

Key Responsibilities

- Taking calls from drivers and organising the correct action to take (defected asset).
- Closing and adding defects to Fleet Management System.
- Monitor Vehicle Off the Road (VOR) and total Vehicle's Not Available (VNA).
- Provide tyre information for call outs and rectification.
- Communicating out fleet availability to other departments and stakeholders.
- Working closely with other colleagues of the Fleet Team to reduce cost, fleet downtime and accidents.
- Calling third party support partners: chasing fleet availability and cost for Insurance repairs.
- Supporting the communication process for compliance documents when required.
- Chasing invoices, Processing Purchase orders and distributing in suitable time meeting Flexigrid account periods.
- Open initial communication for all motor insurance claims.
- Work with internal teams and external suppliers to collate costs for insurance claims.
- Update insurance KPI's, produce monthly reports and support any agreed correct actions.
- Promote 'Golden Hour' around insurance communication from site level to insurance broker.
- Any other duties that are deemed necessary to support the Fleet/ Logistics Operation.

Skills, Knowledge and Expertise

Essential Criteria:

- IT proficient in office 365 and be able to demonstrate experience especially within Excel (Pivot tables, formulas, conditional formatting and worksheet designs).
- Demonstrate the ability to liaise and adapt own interpersonal/ communication style when dealing with internal colleagues and external stakeholders.
- Have experience working in a fast-paced and high-pressured office environment.
- Must demonstrate flexibility and the ability to multitask effectively while managing a high volume of work across fleet and operations, often under tight deadlines.
- Demonstrates Greenergy Flexigrid core values.

Desirable Criteria:

- Logistics and/ or fleet/ transport experience.

Benefits

- Competitive compensation: Enjoy a competitive salary, complemented by a generous performance-related pay scheme that recognises your achievements.
- Private medical insurance: Prioritise your health with comprehensive private medical insurance, including access to online GP services from AXA for you and your family.
- Enhanced company pension: Secure your future with enhanced company pension contributions that support your long-term financial goals.
- Cycle to work scheme: Embrace a sustainable lifestyle with our cycle to work scheme.
- Season ticket loan: Spread the cost of your commute and take advantage of annual discounts with an interest free season ticket loan.
- Volunteering and charity: We encourage you to give back to the community through volunteering days and charitable initiatives.
- Enhanced holiday allowance: Enjoy 21 days of annual leave, including bank holidays.
- Global travel insurance: Travel with peace of mind, courtesy of worldwide multi-trip travel insurance coverage for you and your family.
- Employee discount platform: Access exclusive discounts through our employee discount platform.
- Enhanced parental leave: Generous maternity and paternity pay to support you and your family when you need it most.

Greenergy are proud to be an equal opportunities employer and we are committed to equality of opportunity for all staff. We believe that diversity and inclusion among our colleagues is critical to our success as a global company. Employment at Greenergy is based solely on a person's merit and qualifications directly related to professional competence. We do not discriminate against any employee or applicant because of age, disability, sex, gender reassignment, sexual orientation, pregnancy, maternity, race, religion or belief, marriage and civil partnerships.

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