▷ [2/11/2025] Completions Coordinator

North Western Program Alliance (NWPA) consists of four Alliance partners – John Holland, KBR, MTM, V/Line and the client (LXRP), working together as one team to achieve shared goals. Since 2017, the Victorian Government has entrusted North Western Program Alliance (NWPA) and our Alliance partners to remove dangerous and congested level crossings, deliver new rail stations and infrastructure, and create more community open spaces.

Our Alliance currently has three projects in delivery and two in development phase, along with the successful delivery of ten level crossing removal projects (17LX) and several premium stations.

We’re proud to make a real difference to the lives of people on our program of works and in the communities in which we operate. Our values are Care, Excellence, Creativity and Empowerment.

NWPA are looking for a Completions Coordinator to join the alliance.

About the Role

The Completions Coordinator supports the North Western Program Alliance (NWPA) in achieving the timely handover of newly constructed, altered or removed assets to the ultimate asset owner or maintainer.

This role ensures the integrity and completeness of asset information, facilitates safe and compliant asset handover and supports project delivery in accordance with all relevant requirements.

Responsibilities

- Work under the direction of the Senior Completions Advisor to coordinate completion activities for assigned projects in accordance with NWPA Program Alliance Agreement (PAA) Schedule 19 contributing to NWPA program of Works

- Support handover and asset acceptance requirements including preparation and submission of required TeamBinder forms and certificates

- Assist with ARTO Asset Data / Image submission and review process

- Support stakeholder engagement and management (contractors, infrastructure, engineering, client)

- Adhere to all legislative and regulatory and internal process requirements

- Support the verification and closure of defects identified by Stakeholders

- Ensure ARTO’s Work Readiness compliance requirements are implemented on time

- Assist with as built drawing reviews and acceptance into the Documented Management System (DMS)

- Provide onsite support during rail occupations to ensure completion deliverables are achieved

- Identify process improvement opportunities including identification of common defect types to assist with reducing rework and delays and escalated as required

- Undertake weekly status reporting

- Perform any other duties as specified by Senior Completions Advisor and / or Completions Manager

To be successful in this role, you will have;

- Certificate or diploma in Engineering, Construction, Project Management or equivalent

- Demonstrated experience across either Engineering, Rail, Project Management and / or Construction

- Experience in project completions, document control or a similar role within the rail, infrastructure or construction sector is highly regarded

- Achieves a high level of client satisfaction

- Delivers work within agreed time, cost and quality standards

- Demonstrates a clear understanding of client requirements

- Demonstrates strong organisational and planning skills with the ability to manage time effectively and handle multiple, conflicting priorities in a fast paced environment

- Proven ability to work autonomously and as part of team, maintaining attention to detail while meeting deadlines

- Seeks opportunities for continuous improvement and ways to innovate

As part of the team, you help us deliver on our promise to transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long‑term success.

We’ll do all we can to help you develop your skills, and make a difference, right from the start. We have a flexible workplace and focus on all aspects of your physical and mental health and safety. We want you to be with us for the long‑term, so providing you with rich career experiences and ongoing development is our priority.

What's in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We Offer;

Competitive remunerationwith salary continuance, and salary sacrifice options.

Great leave benefitsincluding 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.

Career progressionunderpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunitieswhere you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, diversity and equityis part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business‑wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.

Flexible workingthat works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.

Job Segment: Document Control, Engineer, Administrative, Engineering

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