ES 1-3 Finance Officer

Occupation: Accounting, finance and procurement

Location: Melbourne - Southern suburbs

Reference: 1503374

Selection Criteria

SC1Demonstrate knowledge and experience in respect to accounts payable and receivable and financial management records systems.

SC2Demonstrate ability to efficiently and accurately enter data, process payments and receipts, maintain records, generate reports, and adapt to new technology systems.

SC3Experience with database management and filing systems (both electronic and paper-based).

Role

An Education Support position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of theEducation and Training Reform Act 2006 (Vic)or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Essential Requirements of the Role

- Maintain high levels of confidentiality
- High organisation and time management skills
- High Interpersonal Skills
- Capacity to work as a member of team
- Cases21 and Compass knowledge would be an advantage

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.Management of staff to achieve the expected outcomes is a key responsibility.Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

Responsibilities may include but are not limited to:

As directed by the Business Manager/Principal:

- Maintain family/sundry debtor financial records in Cases21 and Compass, including overseeing school events on compass
- Process and maintain BPay, Compass payments, Direct Deposits, EFTPOS and cash transactions, including bank deposits
- Process credit notes and refunds as required, with appropriate approvals
- Follow up any outstanding extra-curriculum contributions for current or exiting students
- Manage and process CSEF applications and post newsfeeds on Compass providing information to families regarding the CSEF process
- Maintain orders/invoice and payment financial records and procedures in accordance with school process, adhering to documented ordering authorities
- Ensure all financial data entry is checked and discrepancies investigated and reported to senior management
- Ensure understanding and compliance related to financial responsibilities and internal controls, including the application of GST
- Maintain, reconcile and prepare Profit and Loss statements for excursions, camps and fundraising activities and other financial reports for the Business Manager.
- GL Journals and adjustment of coding where necessary
- Knowledge of GST/ATO requirements in line with Department policy.
- Knowledge of CASES21, Commbiz, Compass, CompassPay, BPAY, Edumail, Excel &, Word
- Manage fund raising activities
- Admin assistance when requested by the Business Manager or Principal
- Support Reception as required
- Maintain confidentiality at all times, reporting to Business Manager or Principal, and act in a professional manner, ensuring information is respected and preserving the privacy rights of individuals, both online and in person
- Adhere to relevant DE policies including Cash Handling, Electronic Funds Management, Refunds, Parent Payments, Purchasing Card, Fundraising, Visitors and Contractors Induction policies.
- Assist with the maintenance and recording of school physical assets
- Maintain an understanding of Financial Compliance and Internal Controls in schools
- Complete data entry on AIMs
- Technical ability to utilise Cases21, Compass, Microsoft Office software
- Regularly liaise with the Business Manager
- Actively seek and participate in professional development
- Other duties as required by Principal & Business Manager, in line with role classification

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) viamarrung@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Location Profile: Carwatha College P-12

Carwatha College P-12 is a high-performing government school located in Noble Park North, providing education for students from Prep to Year 12 on a single, purpose-built site. The College is widely recognised for its commitment to academic excellence, student wellbeing, and inclusive education.Refer our Annual Report.

We offer comprehensive support for new staff, including a structured induction program and a dedicated buddy system to ensure a smooth transition into our professional learning community. Prospective applicants are warmly invited to meet with the Principal and join a school tour at a convenient time.

A School for the Whole Family

As a P-12 College, Carwatha is embraced by the local community as a 'school for the whole family.' Our structure fosters long-term relationships between students, families, and staff, creating a strong sense of continuity and connection. Parent and student surveys consistently report high levels of satisfaction across all areas of school life.

A Diverse and Supportive Community

Our school is proudly multicultural, representing 68 nationalities and celebrating cultural diversity as a key strength of our learning environment. 63% of students come from a language background other than English, contributing to a rich and inclusive educational setting. With a Student Family Occupation (SFO) index of 0.69, Carwatha is deeply committed to equity, care, and personalised support for every learner.

We have a strong and experienced wellbeing team and offer a wide range of programs to support the social and emotional development of students.

Teaching and Learning Excellence

Carwatha College P-12 maintains a whole-school commitment to student growth and achievement. We focus on:

- Building strong teacher-student relationships
- Using data to identify individual learning needs
- Implementing effective feedback and assessment strategies
- Creating personalised learning pathways for all students

An orderly, supportive environment underpins our approach to student engagement and academic success.

Curriculum and Innovation

We offer a comprehensive and inclusive curriculum from Prep to Year 12:

- Years P-2: Laying strong foundations
- Years 3-6: Building breadth and depth
- Years 7-9: Consolidating and preparing for senior years
- Years 10-12: Establishing pathways for the future

Our innovative V3 Program enables all students to commence their VCE journey in Year 10, offering a head start and increased flexibility in senior pathways. We provide VCE, VETiS, and VM programs, with strong outcomes in tertiary entry, training, and employment.

Co-Curricular and Enrichment Opportunities

We pride ourselves on offering rich co-curricular experiences including:

- Instrumental music, choir, public speaking, and school productions
- Sporting programs including our Football Academy
- High Achievers Program for academically advanced students
- Leadership opportunities across all year levels

Our student leaders play active roles through Junior School Council, SRC, House and College Captaincies, and School Council representation.

Partnerships and Community Engagement

Carwatha College P-12 maintains strong partnerships with Monash University, Deakin University, Chisholm TAFE, and various community and wellbeing organisations. These connections provide valuable opportunities and resources that enhance student learning and support.

Our Commitment to Child Safety

Carwatha College P-12 is committed to the safety and wellbeing of all children and young people, with a focus on:

- Cultural safety of Aboriginal children
- Inclusivity for children from culturally and linguistically diverse backgrounds
- Safety of children with a disability

We welcome you to join our vibrant, diverse, and future-focused school community. At Carwatha College P-12, we're not just educating students-we're shaping futures.

Applications close Thursday 13 November 2025 at 11.59pm

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