Payroll & Roster Administration Officer – SH

3 weeks ago

Ballarat, Australia Council of Australasian Museum Directors Full time

Payroll & Roster Administration Officer – SH

Closing Date

28/09/2025 12:00 am

Institution

Sovereign Hill Museums Association

TBA

Employment status

Permanent Part-Time

Location

Contact name

Contact email

The Sovereign Hill Museums Association is a not-for profit community-based organisation that includes: Sovereign Hill Outdoor Museum, Sovereign Hill Hotel, AURA and Narmbool, the Australian Centre for Rare Trades and Arts and the Australian Centre for Gold Rush Collections. It cares for a nationally and internationally significant collection of over 150,000 objects and protects the tangible and intangible cultural heritage of the Victorian gold rush.

We are an Australian tourism icon that attracts some 500,000 visitors annually. The Outdoor Museum is internationally renowned as a living museum featuring rare trades, and programs and experiences that interpret a pivotal point in Australia’s history. In all, some 350 staff work to bring our gold-rush story to life. They are supported by over 250 volunteers.

About the Role

The Payroll and Roster Administration Officer manages the Sovereign Hill roster system (Humanforce) and works with the payroll provider to ensure accurate, efficient payroll services. The role requires strong attention to detail, independence, and collaboration with managers, employees, HR, Finance, and external stakeholders to maintain seamless workforce operations.

Duties & Responsibilities

- Maintain a high level of understanding of the Humanforce Rostering System, acting as a super user and being responsible for correct and accurate data within the program.
- Be the key point of contact with Sovereign Hill’s outsourced payroll provider.
- Perform weekly, monthly and annual payroll and timesheet related processes and tasks.
- Ensure manager or employee payroll queries are responded to and resolved in a timely manner.
- Review calculations of termination payment, back pays etc. ensuring compliance with contracts, Enterprise Agreements and relevant legislation.

Desired Qualifications

- Previous experience in processing payroll for multirole and multi-rate teams
- Understanding of payroll and rostering system
- A Diploma of Payroll Management or Finance equivalent is desired but not necessary

Child Safety and Criminal History Checks – Sovereign Hill is committed to child safety. We want children to be safe, happy and empowered. We support and respect all children as well as our staff and volunteers. Our recruitment and selection processes ensure certain pre-employment screening and compliance clearances are undertaken before employment is offered.

If you apply for a role with Sovereign Hill you will be asked to make certain declarations regarding OHS, Child Safety and you will also be required to complete a National Police Check and attain a valid Working with Children’s Check.

Diversity and Inclusion– Sovereign Hill welcomes and encourages applications from diverse backgrounds and provides equal opportunities to all who wish to apply.

#J-18808-Ljbffr

  • Payroll Officer/ Administrator

    4 days ago

    Ballarat, Australia Hudson Australia Full time

    Our client in the heavy industry sector seeks an experienced **Payroll Officer/ Administrator** to be based in their office in **North Western urban fringe of Ballarat.** - A permanent full time permanent position. - Great remuneration and employee benefits. - Great organisation culture. The Company works within the industrial sectors across Victoria in...

  • Rostering Officer

    2 weeks ago

    Ballarat, Victoria, Australia Department of Justice and Community Safety Full time $79,122 - $96,073 per year

    Utilise your rostering expertise to provide support and advice at Hopkins Correctional CentreGreatopportunity: Fixed-term role until 13 June 2026 to work in a high-performing team within Corrections VictoriaVPS Grade 3: $79,122 - $96,073 plus superannuationAbout Us:The Department of Justice and Community Safety (the department) delivers a justice and...

  • Payroll Officer

    1 week ago

    Ballarat, Australia HAYS Full time

    Exciting Payroll officer, high paying - short assignment with Mining Industry **Your new company** Renowned Mining Organization based in Mt Clear (Ballarat) **Your new role** Payroll Officer for 6 weeks temp assignment with a potential of extension **What you'll need to succeed** - Cross-checking timecard systems to reconcile any discrepancies with hours...

  • Payroll Officer

    4 days ago

    Ballarat, Australia Y Kinders Full time

    **Join the Y Team!** At the Y, we believe in the power of inspired young people. Here at Y Ballarat we provide a wide range of programs and services to over 100 communities across Victoria, including rural and remote communities. We currently have over 700 staff across the state and continue to grow and develop our passionate workforce. Our children’s...

  • Payroll Officer

    1 week ago

    Ballarat, Australia HAYS Full time

    Payroll Officer Needed, Ballarat Based, Local Council Position, 6 Month Contract - Possible Extension **Your new company** Hays Recruitment Ballarat have partnered with a local government organisation that are looking to appoint an experienced Payroll Officer for a 6 month fixed term contract with possibility for extension **Your new role** As an...

  • Payroll Administration Specialist

    1 week ago

    Ballarat, Australia Federation University Australia Full time

    Coordinate the operational workflow of payroll and benefits services ensuring effective customer-focussed payroll services. - Fed Services - Ballarat or Berwick Campus - Full-time, continuing appointment - HEW 6 - $88,421 p.a. plus up to 17% superannuation Position closing date: 05/01/2025 Ranked number one university in Australia for First Generation...

  • Payroll Administration Support

    20 hours ago

    Ballarat, Australia Grampians Health Full time

    Location: Western Region | Ballarat Job type: Casual Organisation: Grampians Health **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 18092 **Filing Clerk (Payroll Administration Support)** **$27.75 per hours + Casual Loading** **Casual - Short Term Project** **About Grampians Health** Grampians Health was established...

  • Payroll Administration Support

    20 hours ago

    Ballarat, Australia Ballarat Health Services Full time

    **Filing Clerk (Payroll Administration Support)** **$27.75 per hours + Casual Loading** **Casual - Short Term Project** **About Grampians Health** Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe,...

  • Payroll and Finance Officer

    3 weeks ago

    Ballarat, Australia Haymes Paint Full time

    About Us From our humble beginnings in 1935, Haymes Paint has grown to become Australia’s largest Australian made and owned manufacturer of premium brand paints, finishes, and protective coatings. Now in our third generation of family ownership, we haven't slowed down on bringing new and better products to the market, always looking for new advances or...

  • Payroll Officer

    1 week ago

    Ballarat, Victoria, Australia FMP Group (Aust) Pty Ltd Full time $60,000 - $80,000 per year

    We are looking for a passionate individual to join our team. Here at Bendix and Trico you will have the opportunity to develop your existing payroll skill set whilst being presented with opportunities to further develop your finance acumen. Reporting to the HR Manager and being part of our small team - you will be an integral member that supports our...