Payroll & Roster Administration Officer – SH

23 hours ago

Ballarat, Australia Council of Australasian Museum Directors Full time

Payroll & Roster Administration Officer – SH

Closing Date

28/09/2025 12:00 am

Institution

Sovereign Hill Museums Association

TBA

Employment status

Permanent Part-Time

Location

Contact name

Contact email

The Sovereign Hill Museums Association is a not-for profit community-based organisation that includes: Sovereign Hill Outdoor Museum, Sovereign Hill Hotel, AURA and Narmbool, the Australian Centre for Rare Trades and Arts and the Australian Centre for Gold Rush Collections. It cares for a nationally and internationally significant collection of over 150,000 objects and protects the tangible and intangible cultural heritage of the Victorian gold rush.

We are an Australian tourism icon that attracts some 500,000 visitors annually. The Outdoor Museum is internationally renowned as a living museum featuring rare trades, and programs and experiences that interpret a pivotal point in Australia’s history. In all, some 350 staff work to bring our gold-rush story to life. They are supported by over 250 volunteers.

About the Role

The Payroll and Roster Administration Officer manages the Sovereign Hill roster system (Humanforce) and works with the payroll provider to ensure accurate, efficient payroll services. The role requires strong attention to detail, independence, and collaboration with managers, employees, HR, Finance, and external stakeholders to maintain seamless workforce operations.

Duties & Responsibilities

- Maintain a high level of understanding of the Humanforce Rostering System, acting as a super user and being responsible for correct and accurate data within the program.
- Be the key point of contact with Sovereign Hill’s outsourced payroll provider.
- Perform weekly, monthly and annual payroll and timesheet related processes and tasks.
- Ensure manager or employee payroll queries are responded to and resolved in a timely manner.
- Review calculations of termination payment, back pays etc. ensuring compliance with contracts, Enterprise Agreements and relevant legislation.

Desired Qualifications

- Previous experience in processing payroll for multirole and multi-rate teams
- Understanding of payroll and rostering system
- A Diploma of Payroll Management or Finance equivalent is desired but not necessary

Child Safety and Criminal History Checks – Sovereign Hill is committed to child safety. We want children to be safe, happy and empowered. We support and respect all children as well as our staff and volunteers. Our recruitment and selection processes ensure certain pre-employment screening and compliance clearances are undertaken before employment is offered.

If you apply for a role with Sovereign Hill you will be asked to make certain declarations regarding OHS, Child Safety and you will also be required to complete a National Police Check and attain a valid Working with Children’s Check.

Diversity and Inclusion– Sovereign Hill welcomes and encourages applications from diverse backgrounds and provides equal opportunities to all who wish to apply.

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