Legal Support Officer

2 weeks ago

Sydney, Australia Fair Work Ombudsman Full time

Ongoing APS Level 4
- Position available in Sydney, Melbourne, Brisbane or Adelaide

This position is part of a team of Legal Support Officers who undertake a broad range of administration activities to support their local Legal teams, our national litigation and advice practice, as well as participating in a range of initiatives for the wider Legal and Policy Group.

**About the OFWO**

The Office of the Fair Work Ombudsman (OFWO) is an independent statutory office established by the Fair Work Act 2009 (Fair Work Act). Our functions outline the responsibilities we have as set by the Fair Work Act and other legislation to achieve our purpose:

- provide education, assistance, advice and guidance to employers, employees, outworkers, outworker entities and organisations
- promote and monitor compliance with workplace laws
- inquire into and investigate breaches of the Fair Work Act
- take appropriate enforcement action
- perform our statutory functions efficiently, effectively, economically and ethically.

**What our employees say about us**

We are one of the most engaged and high performing agencies in Australia; consistently scoring above average on employee engagement and wellbeing when surveyed against other APS agencies.

**What we offer you**

We provide a diverse, inclusive and supportive work environment with access to:

- Great training and development opportunities
- Generous leave and flexible working arrangements
- Our Employee Assistance Program (EAP), a free counselling service for you and your family
- A competitive salary, plus 15.4% superannuation
- Rewards and recognition initiatives

**We Value Diversity**

**Eligibility**
- To be eligible for employment with the OFWO you must be an Australian citizen.

**About the Team**

This role is based in the Projects and Practice Management Team who support the Legal and Policy Group to run its litigation and legal advice programs. The team is responsible for coordinating and managing the administrative requirements of the Legal Compliance and Enforcement branches, the Legal Advice Team, along with being responsible for data analysis, project coordination and the contribution to a range of inter-branch programs and agency wide technology projects.

**Typical Duties**

The duties of this role will include, but are not limited, to the following:

- Filing Court documents and assisting with the preparation of Court documents, such as compiling Court books, case authorities folders and preparing annexures for affidavits
- Creating CRM (Dynamics 365) and document records (SharePoint) for new litigation and advice matters, creating and managing purchase orders and associated invoicing
- Organising meetings and preparing agendas, minutes, and other documentation
- Reconciliation of Diners Club statements and preparing associated documentation
- Creating and updating reports and accompanying graphics by collating, organising and preparing data from the OFWO’s internal database systems
- Conducting preliminary searches (such as company searches)
- Preparing basic correspondence.

We are seeking exceptional administrators who are agile and adaptable. Strong communication skills are vital in this role as you work within a broader team and with a variety of stakeholders.

We are looking for a service-oriented individual with a can-do attitude who also has great teamwork skills.
- You must be able to demonstrate high level organisation and time management skills with strong attention to detail, as you will be balancing competing priorities in a fast-paced environment with tight time frames.
- Your experience as an administrator must also show that you are able to operate under general direction in your area of responsibility and use sound judgement to know when to seek advice or raise concerns with the broader team. You will also demonstrate the completion of more complex tasks and show how you resolve these with stakeholders.
- You will need to possess experience in using a range of IT systems, such as case management systems and the Microsoft suite of programs.

Applicant Information Kit 2023 Opens in new window

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