Executive Assistant

3 weeks ago

Sydney, Australia Wellington Management Full time

About Us

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

We are transitioning to a hybrid work environment where both remote work and the office play a critical role. Our vision is a future where all employees are empowered to work flexibly to drive the best outcomes for our clients. Flexible work is a mindset and a core value. Our employees are encouraged to work remotely two days a week as a standard practice and will have flexibility in terms of working hours.

About the Role

The Position

**Responsibilities**:
Duties will include, but are not limited to:
- Proactive calendar management (e.g. setting up internal & external video and conference calls/meetings, logístical planning, assisting managers with time management throughout their day)- Planning and booking domestic and international travel arrangements- Assisting with global client meetings, preparing agenda/biographies, and coordinating logistics- Coordinating schedules for visiting colleagues from our global offices- Assisting with conference logistics, client event management and ad-hoc projects as assigned- Processing and reconciling expenses (Workday)- CRM database (Salesforce) - assisting team with regular maintenance/edits- Assisting with preparing internal and external presentation materials- Maintaining Compliance Training logs (updated annually)- Office wide committee participation, including Christmas party, Offsite and Charity events- Front of office duties such as telephone, reception door coverage and assisting with client meeting requirements. General Office/Kitchen duties (e.g. dishwashers, refill paper in copiers etc)- Ad-hoc support requests to the broader office

**Qualifications**:
- Can demonstrate strong business maturity and work proactively in a fast-paced office environment.-
- Is able to multi-task, set priorities, and be able to work independently using sound judgment, while supporting multiple people with a variety of needs and have an interest in global and emerging markets.- Have experience in an executive assistant role supporting senior management with 8+ years of work experience at that level.- Is highly skilled at utilising Microsoft Word, Excel, Powerpoint and Outlook.- Has a positive, flexible attitude, ability to problem solve under pressure, strong attention to detail, and sense of humour are absolutely required to be successful in this role.- Prior experience in working in the financial industry (especially within Asset Management and Wealth Management) is highly preferable.

This could be a great career move for a seasoned and ambitious Executive Assistant looking to grow and develop in a global organization offering fantastic long-term career opportunities.
- As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to _
- r_
- ace, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic_
- protected by applicable law_
- ._
- ._

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