Facilities & Administration Coordinator, Perth

3 months ago

Perth, Australia Clifford Chance Full time

Job Description

We expect you to aspire to deliver the highest standards of customer care to your colleagues, fee earning and otherwise. You will strive to make every interaction with your area of service as easy as possible, proactively anticipating requirements, suggesting solutions and removing friction, wherever it arises. You will take personal responsibility for ensuring that any service issues are resolved as quickly as possible and will take full ownership of these issues. You will support our shared success model, recognising that exceptional client service relies on us all succeeding, both individually and as a team.

This position is responsible for providing proactive facilities, front of house management and practice support and administration, and ensuring clients are serviced in a professional manner and in accordance with the Firm's policies and procedures. This involves being responsible for the Firm's Perth facilities, supporting all front of house related processes from office supplies and stocks and administrative services.

The Facilities and Administration Coordinator will take full ownership of the delivery of their key responsibilities detailed below.

**Facilities**
- Ensure office premises are in good order and well maintained
- Manage and process maintenance requests (TSRs) with building management and arrange repairs and maintenance as required
- Liaise with building management as required
- Oversee and report security issues
- Organise facility services such as:

- TSRs
- Loading dock
- End of trip/bike rack access
- Base up parking bookings
- Coordinate small inhouse events with the local Business Development team and Practice Support Coordinators
- Assist the National Events Coordinator with large local events
- Facilities tours for new starters
- Management, recording and distribution of office access cards
- Ensure the office equipment is functioning and well maintained (Including photocopiers, coffee machines etc.) as well as IT/VC equipment in the back of house meeting rooms
- Order supplies, stock and maintain Kitchen/Breakout/ Meeting rooms
- Assist with ordering of CC printed stationery supplies
- Manage stationery ordering and restocking of utility room
- Represent Clifford Chance in the capacity of Fire Warden and First Aid Officer and attend associated training

**Concierge**
- Greet all visitors to the office and ensure the correct recording of visitor details and where required that the appropriate prerequisites have been complied with (as in the case of contractors). Ensuring that all visitors are welcomed, and their individual requirements are attended to.
- Arrange visitor and new starters desk allocations
- Act as a point of liaison to assist in outsourced external services such as copy / print production / couriers
- Manage Front of House room bookings and associated requirements such as catering etc
- Provide first level IT support set-up for all guests and staff as required in Front of House and for visitor set-up. This includes printing set-up, video conference assistance, trouble-shooting IT errors and sourcing assistance as necessary.
- Restaurant bookings (work related)
- Inform the Business Development team of the schedules of visiting partners and work with the BD team on the relevant logistics

***Administration Services**
- Coordinate expense claims and invoice processing with the Global Business Support Team (GBS)
- Flight and accommodation bookings, ensuring travel profiles are up to date
- Phone handling
- Support the Practice Support Coordinators with printing, copying, binding and mail
- Production of bibles
- Document archiving
- Aus Reception Inbox management

**Projects**
- Provide support for Projects as required

**Qualifications**:

- Proven experience in an administrative role, preferably within a legal or professional services environment.
- Excellent organisational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Strong attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Flexibility and adaptability to manage changing priorities.

Company Description

Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise. The firm has unrivalled scale and depth of legal resources across the three key markets of the Americas, Asia and Europe and focuses on the core areas of commercial activity: capital markets; Corporate and M&A; finance and banking; real estate; tax, pensions and employment; and litigation and dispute resolution.

Alongside world-class legal careers, Clifford Chance offers excellent opportunities in the functions that underpin its business operations. By joining us in the Business Professionals Team, yo

  • Perth Facility Administrator

    4 weeks ago

    Perth, Western Australia JLL Full time

    Company OverviewJLL empowers individuals to drive progress and shape the future of real estate.Job DescriptionAs a Workplace Coordinator at JLL, you will be responsible for maintaining an exceptional level of service in facilities and administration business areas. You will work on-site with our client in Perth, providing superior customer service and...

  • Facilities Coordinator

    16 hours ago

    Perth, Australia Liebherr-Australia Pty. Ltd. Full time

    An exciting opportunity existing for a organised and professional Facilities Coordinator with a “can do” attitude to be based at our Perth Branch. Working as part of a small team, you will be responsible for contractor management, HSE register and document management and building maintenance including general repairs, line marking, test and tag and...

  • Facilities Coordinator

    8 months ago

    Perth, Australia PeopleScout Careers Full time

    Peoplescout are excited to be partnering with CBC Facilities Maintenance, at a critical point in their growth phase. CBC is a trusted provider of integrated facilities management, asset management and construction services throughout Australia. CBC have an exciting new opportunity for a Facilities Coordinator to join their growing Perth office. The role will...

  • House Coordinator Perth

    8 months ago

    Perth, Australia Disability Empowerment and Support Foundation Full time

    **Introduction**: Disability Empowerment and Support Foundation (DESF) DESF provides staff to various SIL Providers in WA with services from administration to disability support workers. **Description**: The Disability Empowerment and Support Foundation is seeking a dedicated individual to join our team as a House Coordinator in the Perth area. This role...

  • Facilities Administrator

    1 month ago

    Perth Airport, Australia dnata catering Full time

    Want to elevate your career to a higher altitude? Come join the world's largest air services provider, as a part of our **Perth** **Airport** team as full-time **Facilities** **Administrator**. **So, what does a day in the life of a Facilities Administrator look like?** Reporting to the national Facilities Manager, this role will support on a day-to-day...

  • Administration and Logistics Coordinator

    16 hours ago

    Perth, Australia Perth Recruitment Services Pty Ltd Full time

    Perth Recruitment Service currently have an exciting opportunity for a cultually aware Administration & Logistics Coordinator to work alongside the Tarlka Matuwa Piarku Aboriginal Corporation. - Weekly pay - Part Time - 9am - 2pm - 25 hours per week (5 Days Per Week) - $35 per hour - Long-term potential **Duties include**: - General office duties - Assist...

  • Administration Manager

    16 hours ago

    Perth, Australia Crown Perth Full time

    Crown Perth is one of the most exciting hospitality and entertainment venues in Australia. With three award winning Hotels on site encompassing over 1180 rooms, an indulgent day spa, world-class restaurants and entertainment, the property is truly a world-class integrated resort. As we continue to evolve Perth’s ultimate entertainment destination, we have...

  • Administrative Coordinator

    4 weeks ago

    Perth, Western Australia Corrs Chambers Westgarth Full time

    We are seeking an experienced Administrative Coordinator to join our team in Perth.The successful candidate will be responsible for a range of administrative tasks including document production, scanning and binding; company and title searches; time recording and courier requests.This is a fantastic opportunity for a proactive individual with exceptional...

  • Facilities Administrator

    4 months ago

    Perth, Australia CBRE Full time

    **Facilities Administrator** **Job ID** - 175791**Posted** - 20-Aug-2024**Service line** - Advisory Segment**Role type** - Full-time**Areas of Interest** Administrative, Facilities Management, Property Management **Location(s)** Perth - Western Australia - Australia **Perth | Mooroo - Land of the Whadjuk Noongar people** **Hybrid role, WFH & office...

  • Administration Coordinator

    7 months ago

    Perth, Australia HAYS Full time

    Seeking an Administration Coordinator to join a department in the Western Suburbs on a short-term contract **Your new company** A major government organisation based in the Western Suburbs of Perth CBD, are seeking an experienced Administration Coordinator for a 3-week temporary contract. You will be required to work full-time hours, and will be paid on a...

  • Facilities Coordinator

    1 month ago

    Perth Airport, Australia dnata catering Full time

    Want to elevate your career to a higher altitude? Come join the world's largest air services provider, as a part of our **Perth** **Airport** team as full-time **Facilities** **Coordinator**. **So, what does a day in the life of a Facilities Coordinator look like?** Reporting to the national Facilities Manager, this role will support on a day-to-day basis...

  • Facilities Officer

    7 months ago

    Perth, Australia HAYS Full time

    Seeking an experienced Facilities Officer to join a government team in Perth CBD, for an immediate start **Your new company** A government organisation in Perth CBD, is seeking an experienced Facilities Officer to join a team. You will be required to work full-time hours, and will be paid at a competitive hourly rate. Initially, this role will be for a...

  • Supervisor Building Facilities

    4 weeks ago

    Perth Eastern Suburbs, Australia The Perth Mint Full time

    **About Us**: Welcome to The Perth Mint, where golden career opportunities await. The Perth Mint is an iconic Western Australian organisation operating on a truly global scale. Situated in East Perth for 125 years, The Perth Mint is a premier tourist destination, an award-winning exporter, and a key supplier of precious metals to markets throughout the...

  • Butler - Crown Perth

    7 months ago

    Perth, Australia Crown Perth Full time

    Butler - Crown Perth - At Crown, our overall success is achieved through a combined team effort, therefore we strive to provide opportunities for our employees to learn, grow and thrive in a positive and supportive work environment which embraces diversity and inclusiveness. It is expected that employees always demonstrate company core values and...

  • Operations Coordinator

    4 weeks ago

    Perth, Western Australia JLL Full time

    About JLLJLL is a global leader in helping clients envision where people will live, work, play, shop, and eat. With over 200 years of real estate experience, we are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong.Job SummaryWe are seeking a part-time Workplace...

  • Duty Manager

    22 minutes ago

    Perth, Australia Crown Perth Full time

    Offering impeccable design, unprecedented resort facilities and the highest service standards, Crown Towers Perth has set a new benchmark for luxury in Australia. Crown Towers Perth features 500 exquisitely appointed and oversized guest rooms and villas along with our relaxing Crown Spa. Surrounded by world-renowned restaurants, luxury shopping,...

  • Administrator - Perth

    16 hours ago

    Perth, Australia SLR Consulting Full time

    **About the business and the role** SLR Consulting Australia Pty Ltd (SLR) is an employee-controlled international environmental consultancy with a globally recognised reputation for providing high quality tailored services. We provide global consultancy advice and support on a wide range of strategic and site-specific issues to a diverse and growing base of...

  • Facility Coordinator

    1 month ago

    Perth, Australia Randstad Full time

    Your New CompanyWe are excited to announce our collaboration with our client to search for a experienced facilities coordinator to join a dynamic business located in Perth CBD. Your New RoleFacilities Officer is responsible for ensuring the safety of all staff and uninterrupted operation of client buildings and assets.FM provide end to end property and...

  • Facilities Management Planner

    3 months ago

    Perth, Australia City of Perth Full time

    Commercial Services | Property Management Services - **$93,915 - $99,473 per annum, plus superannuation**: - **Full-time, permanent**: - **CBD Location** As the capital city of Western Australia, the City of Perth is a Local Government that is ambitious for the future. To achieve our aims, we recruit the very best people who understand the City exists to...

  • Ground Transport Coordinator

    2 months ago

    Perth Airport, Australia Perth Airport Full time

    Perth Airport is Australia’s Western Hub connecting the people, businesses and communities of Western Australia with the rest of Australia and the world. Operating 24 hours a day, seven days a week throughout the year, Perth Airport plays a significant role in providing economic, social and cultural benefits to West Australians. Perth Airport is investing...