Project Administrator

2 months ago

Brisbane, Australia Contract Resources Full time

Permanent Full-Time Opportunity
- Lytton, QLD based work
- Oil & Gas Industry

**About Contract Resources**

Striving to set new standards, we’re a global group of problem solvers. We’re a team. Bigger and better together, we leave egos at the door. Yes, you can smash glass ceilings here - safely of course.

On-site, we’re recognised for our red overalls and our commitment to the job and each other. Embracing diversity, we work shoulder-to -shoulder with one focus: Doing it better together to sustain a more productive future for all.

Since its establishment in 1989, Contract Resources (CR) has experienced impressive growth, expanding globally, and becoming a leading provider of specialised industrial and mechanical services to refineries, petrochemical plants, and industrial plants. With offices strategically located in Australia, New Zealand, and the Middle East, we are well-positioned to take on projects for clients around the world.

**About the Role**

Due to continued growth of the business, we have an opportunity for a Project Administrator to join the team on-site in Lytton, QLD to undertake a role supporting the refinery team. This role is based on a 38-hour work week and may have some overtime required from time to time. Travel to and from the site each day is required. This position will support the Senior Project Administrator on site with the below duties.

**Role Accountabilities include**:
**Administration and Support**
- Ensure relevant contracts and jobs are set up fully in required electronic systems e.g. JMS, Ariba, GEP SMART, enabling timely invoicing, cost monitoring and control (Budget vs Actuals)
- Accurate and Efficient daily data entry of Labour hours, Equipment data using in house systems as well as Client Systems
- Coordinate client timesheet submission, seek approval of timesheets
- Monitor and liaise with PM’s to ensure invoicing meets monthly deadlines
- Run project costs report prior to preparation of final invoices
- Review and submit invoices, submit Project Progress Claims as require
- Raise purchase orders as required an undertake end of month reconciliations
- Assist workforce planning with ticketing and distribution of travel itineraries
- Place material and consumable orders to assist workshop during high activity periods
- Assist with payroll entry as required
- Preparation of monthly KPI reports as required per the contract, Prepare Reports on daily, weekly basis as require for the projects.
- Preparation and maintenance of performance dashboards for key metrics including man hours and HSE performance
- Maintain document register for key project and/or client specific documents, establish document management protocols for effective tracking and storage of project documents.
- EOM Duties to meet financial deadlines such as but not limited to WIPS, Accruals, Open PO reviews, GL Reviews etc.

**To be successful in this role, you will be able to demonstrate the following**:

- Minimum 2 years’ experience working within an office/administrative environment
- High degree of experience with Microsoft Excel, High level of data entry skill
- Experience working in the Construction/Mining/Oil & Gas industry would be advantageous but not essential
- Experience liaising with internal and external customers
- Strong attention to detail, Ability to work in high volume / fast-paced environment and Multitasking
- Ability to maintain confidentiality
- Confidence to offer system improvements / suggestions
- Strong organisational skills with the ability to prioritise workload to meet deadlines
- Experience of office / administration processes with the ability to learn and improve procedures.
- Ability to communicate effectively and influence others
- High level of analytical and computing skills

***

**How to apply**
***

**Employee Benefits**
***
This is a fantastic opportunity to be part of a company that offers a great work life balance, a sociable, fun and collaborative working environment. There are opportunities to upskill and further progress your career with training and development opportunities available including those specific to the industry and sector.

**Diversity**
***
Contract Resources is an equal opportunity employer and is committed to principles of diversity and inclusion. Applications from all nationalities, genders, and cultural backgrounds, including Aboriginal and Torres Strait Islanders are encouraged to apply.

Please note, screening and interviews may take place prior to the advertised close date.

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