Project Administrator

5 months ago


Brisbane, Australia CrewSELECT Full time

As a Project Administrator, you will be at the heart of project operations, ensuring seamless coordination of administrative tasks and maintaining up-to-date project information. This role plays a pivotal support function, collaborating closely with Division Managers, Project Managers, and Supervisors to facilitate the smooth execution of projects.

**Responsibilities**:

- Provide invaluable support to the project team, including project managers and supervisors.
- Coordinate project administrative tasks, ensuring adherence to project contractual obligations and company procedures.
- Assist in meeting both internal and external project reporting requirements.
- Collaborate with the storeperson and procurement officer when needed.
- Establish and maintain comprehensive project files, both at the office and on-site.
- Participate in tender handover meetings to grasp project requirements.
- Aid in adhering to project timelines and milestones.
- Prepare schedules, assessment sheets, QA, and HSE documentation.
- Process and document variations, ensuring accurate records.
- Create and manage progress claims and project-specific reports.
- Handle project correspondence, including preparation and filing.
- Generate meeting minutes as necessary.
- Oversee invoicing, project filing, and reporting.
- Keep records of licenses, qualifications, training, and leave.
- Maintain up-to-date records of schedules and important project elements.

**Essential qualifications/experience**:

- Possess a Certificate IV in Administration.
- Demonstrate at least 3 years of proven experience in a similar role.
- Display intermediate to advanced proficiency in Microsoft Office (Outlook, Word, and Excel)
- Show exceptional attention to detail and ownership of routine processes.
- Exhibit strong prioritisation skills and a commitment to meeting deadlines.
- Communicate effectively in written communication.
- Demonstrate outstanding interpersonal skills, capable of engaging with stakeholders across organisational levels.
- Showcase well-honed planning and organizational abilities.
- Work effectively both within a team and independently.

**Advantageous qualifications/experience**:

- Hold a Certificate IV in Project Management Practice.
- Possess knowledge of HSE responsibilities and project management principles.
- Have prior experience collaborating with project teams in a construction environment.
- Familiarity with Greentree or similar software.

**What do you need to do now?



  • Brisbane, Australia Construction Project Management Pty Full time

    Start Immediately - Permanent Full-Time Role | Hybrid - Client-Side Consultancy CPM is an independently-owned advisory and project management consultancy delivering value across the entire project lifecycle to government, asset owners and project owners in the infrastructure and building sectors. Our reputation has been forged by employing quality people...

  • Project Administrator

    4 months ago


    Brisbane, Australia Empire Careers Full time

    Contact Name : Louise Clark Contact Phone : 07 3231 1212 Location : Brisbane Job Type : Fixed Term/ Temp Job Salary : $52.25 per hour **Project Administrator** - ** 6 months +**: - ** $52.25 + super per hour**: - ** Brisbane CBD**: - ** Immediate start!** **The Role** The Project Administrator will work in this great team environment where you will...

  • Project Administrator

    1 month ago


    Brisbane, Queensland, Australia Woodforde Group Full time

    {"title": "Contracts & Project Administrator", "description": "About the RoleWe are seeking a highly skilled Contracts & Project Administrator to join our team at Woodforde Group. As a key member of our team, you will be responsible for providing administrative support to our project managers and ensuring the smooth operation of our projects.Key...

  • Project Administrator

    4 months ago


    Brisbane, Australia Stellar Full time

    **Contract Type**: - Full Time**Location**: - QLD - Brisbane - QLD**Industry**: - Admin / Secretarial / Office SupportAs a Project Administrator with our client you will support Project Execution Office to successfully operational deliver major projects and initiatives by proactively and adaptively developing, documenting, and delivering high quality,...

  • Project Administrator

    5 months ago


    Brisbane, Australia Intro Recruitment Solutions Full time

    Permanent employment with ongoing training and development - Great location I New office in South Brisbane - Supportive team environment Intro Recruitment has a great opportunity for an experienced Project Administrator ***to work with one of Australia's most exciting electrical and renewable power businesses. This organisation's leadership team comprises...

  • Project Administrator

    4 months ago


    Brisbane, Australia Powerlink Full time

    **At Powerlink, every possibility starts with you**: We consider life to be full of possibilities. And so is the future. That’s why we need you. As **Project Administrator**, you’ll help us connect Queensland to an even brighter and more sustainable future, providing high voltage electricity to over five million Queenslanders and 253,000 businesses. No...

  • Project Administrator

    5 months ago


    Brisbane, Australia Sharp & Carter Full time

    Reputable organisation | Varied and diverse project role - Brisbane eastern suburbs with parking onsite | Flexible employer - Permanent full-time opportunity | Strong employee tenure **The Position** Sharp & Carter have partnered with a reputable organisation in the eastern suburbs of Brisbane to recruit a Project Administrator in a permanent full-time...

  • Project Administrator

    1 month ago


    Brisbane, Queensland, Australia Woodforde Group Full time

    About the RoleWe are seeking a highly skilled Contracts & Project Administrator to join our team at Woodforde Group. As a key member of our team, you will be responsible for providing administrative support to our project managers and ensuring the smooth execution of our projects.Key ResponsibilitiesPrepare scope of works and trade packages;Tender package...

  • Project Administrator

    1 month ago


    Brisbane, Queensland, Australia Woodforde Group Full time

    About the RoleWe are seeking a highly skilled Contracts & Project Administrator to join our team at Woodforde Group. As a key member of our team, you will be responsible for providing administrative support to our project managers and ensuring the smooth operation of our projects.Key ResponsibilitiesPrepare scope of works and trade packages;Tender package...

  • Project Administrator

    6 months ago


    Brisbane, Australia Stellar Full time

    **Contract Type**: - Full Time**Location**: - QLD - Brisbane - QLD**Industry**: - Admin / Secretarial / Office Support**The Situation**: Our client is constantly growing to become a leading provider of engineering, installation, and maintenance solutions. Their track record of major projects, innovation, and numerous industry awards demonstrates their...

  • Project Administrator

    3 weeks ago


    Brisbane, Australia McConnell Dowell Full time

    **So you've read up on what it's like to work with us** and you're ready to join a company that appreciates the unique capabilities and perspectives of each employee.**: **Great.**: Important notes: **Project Administrator**: - Administration - Project Site Administration - Brisbane - Contract 18/10/2024 - 6 month contract - Attractive Monday to Friday...

  • Project Administrator

    5 months ago


    Brisbane, Australia HAYS Full time

    One of Australia's major internet service providers is searching for a Project Administrator. **Your new company** Your new company is a house hold name, and one of Australia's largest Internet Service Providers, with a strong precense in the market. With almost forty years of experience, this is a great opportunity to work in the deployment of telecoms,...

  • Project Administrator

    4 months ago


    Brisbane, Australia Talent Blueprint Full time

    Play your part in the ongoing growth of this Brisbane success story - Join a growing consultancy with a national & international presence. - Be part of a unique culture that encourages and rewards high-performers. **Our Client, **is a successful and innovative engineering consultancy that is fast becoming one of World's leading authorities in the fields of...


  • Brisbane, Australia Clough Full time

    Are you looking for a challenging, interesting and rewarding step in your career? - Clough has an exciting opportunity for a Project Administrator to join the team! In this role you will be based in Brisbane and support the project team in Australia and PNG, acting as the go-to person on the project to ensure the efficient operation of the project. In...

  • Project Administrator

    2 months ago


    Brisbane, Australia Harvent Pty Ltd Full time

    **Project Administrator** Brisbane, QLD Full-time Position AUD 74,000 - 80000 per annum (+ superannuation) relevant to experience **About us** TBM (Total Building Maintenance) is a professional multi-faceted service company throughout Queensland and Northern New South Wales and has been managed by a duly qualified executive team for over 25 years. TBM...

  • Project Administrator

    5 months ago


    Brisbane, Australia Kinexus Australia Full time

    The successful applicant will coordinate project activities, manage schedule and ensure project deliverables are completed within time and within budget. You will help project management teams with administrative tasks and supporting activities. **Key Responsibilities** - Work with the PM to coordinate commercial project aspects - Assist with Project Status...

  • Project Administrator

    6 months ago


    Brisbane, Australia Stellar Full time

    **Contract Type**: - Full Time**Location**: - QLD - Brisbane - QLD**Industry**: - Admin / Secretarial / Office Support**About the Company**: Our client is a privately owned electrical company who has grown to become a leading provider of engineering, installation, and maintenance solutions. Their track record of major projects, innovation, and numerous...

  • Project Administrator

    6 months ago


    Brisbane, Australia Stellar Recruitment Full time

    Growth within a highly recognised electrical company - Located Underwood - ONSITE PARKING - Permanent role offering attractive salary + phone + Laptop **About the Company**: Our client is a privately owned electrical company who has grown to become a leading provider of engineering, installation, and maintenance solutions. Their track record of major...

  • Project Administrator

    5 months ago


    Brisbane, Australia Perigon Group Full time

    Full time permanent role - Northern suburbs location - Progression opportunities As a Project Administrator, you will play a pivotal role in supporting the smooth execution of various industry and company-specific trade projects. **Key Responsibilities**: - Oversee projects from initiation to closure, ensuring adherence to timelines and budgets. - Conduct...

  • Project Administrator

    5 months ago


    Brisbane, Australia ACRWORLD Full time

    2 years fixes term contract - time of project delivery - Office Based role - Work with an internationally leading developer in renewable energy **About the company** A global developer, owner and operator of large-scale renewable energy assets who have a firm position in the Australian market and a strong pipeline of wind, solar and energy storage projects...