Administration Officer

1 month ago

South Yarra, Australia Melbourne Girls Grammar Full time

This role would suit a mid or early career administrator with a positive can-do attitude and energy, and the ability to listen, organise, and respond in a timely manner. Your initiative, proactive approach, exceptional client service and communication skills will assist in engaging with internal and external stakeholders effectively and professionally. Your initiative, proactive approach, exceptional client service and communication skills will assist in engaging with internal and external stakeholders effectively and professionally.

As part of the Marketing and Community Engagement team, you will work in a light filled open plan office within a professional, highly motivated and supportive team passionate about promoting and advancing Melbourne Girls Grammar as a preeminent school in Australia and globally.

The key deliverables of this role include:

- Managing incoming jobs including scope of works and progression to ensure timely and responsive service delivery.
- Developing job schedules and task lists outlining resource allocations and timelines.
- Setting up and documenting team meetings to ensure planning and collaboration is effective for projects and cross functional tasks.
- Arrange quotations, travel arrangements and end of process invoices and approvals in a timely manner.
- Assist on the School reception as required ensuring effective and quality customer experiences as the first point of contact.
- Support the M&CE team as required at events including Open Days, Information evenings, donor events, celebrations and community gatherings as required.

If you enjoy a fast paced, team focused work environment that encourages and fosters new ideas and personal growth, then we would encourage you to apply. Further information and key position accountabilities are detailed in the Position Description linked below.

**Child Safety Statement: Melbourne Girls Grammar**
- As MGGS staff, volunteers, contractors, and any other members of our school community involved in child-connected work, we are responsible for supporting and promoting the safety of children.
- We are committed to the safety, participation and empowerment and protecting of all children / students in our care and adhering to our Child Safety Policy.
- We are committed to providing a child-safe and child-friendly environment, where children and young people are safe and feel safe and are able to actively participate in decisions that affect their lives.
- We have zero tolerance of child abuse and are committed to the protection of children from all forms of child abuse and all allegations and safety concerns will be treated very seriously and consistently with our robust policies and procedures. Our policies and procedures will provide the name and contact details of staff who have specific responsibilities in relation to child safety and who may receive reports of suspicion of child abuse. Child abuse includes sexual offences, grooming, physical violence, serious emotional or psychological harm, serious neglect and a child’s exposure to family violence.
- We have legal and moral obligations to contact authorities when we are worried about a child’s safety, which we follow rigorously.
- We are committed to preventing child abuse, identifying risks early and removing and reducing these risks.
- We have robust human resources and recruitment practices for all staff and volunteers.
- We are committed to regularly training and educating our staff and volunteers on child abuse risks. We support and respect all children, as well as our staff and volunteers.
- We are committed to the emotional, physical and cultural safety of all children and to providing a safe environment for their learning.
- We are committed to promoting the cultural safety and participation of Indigenous children, young people and their families.
- We have specific policies, procedures and training in place that support our leadership team, staff and volunteers to achieve these commitments.

**How to Apply**

**Applications close 11:59pm Sunday 4 February 2024

  • Office Administrator

    13 hours ago

    South Yarra, Australia hussetHR Full time

    Supportive and friendly work environment - Convenient location in the heart of South Yarra - Exposure to progress your skills in wealth creation! **About Us**: At Oracle Group, we assist clients with their wealth creation by helping them to pay off their mortgage, reduce debt and strategically plan for the future. We make their money work better for them in...

  • Leasing Administrator

    1 month ago

    South Yarra, Australia Schnitz Full time

    Here at Schnitz, we are one big family, passionate about spreading happiness with authentic hand-crafted schnitzel. From our stores to our support office and our franchisees, we live and breathe our values of quality, compassion, integrity, and family. And it’s our love for making people happy that brings us all together and makes our dedicated,...

  • Leasing Administrator

    1 month ago

    South Yarra, Australia Schnitz Full time

    Here at Schnitz, we are one big family, passionate about spreading happiness with authentic hand-crafted schnitzel. From our stores to our support office and our franchisees, we live and breathe our values of quality, compassion, integrity, and family. And it’s our love for making people happy that brings us all together and makes our dedicated,...

  • Leasing Administrator

    1 day ago

    South Yarra, Australia SCHNITZ Full time

    Here at Schnitz, we are one big family, passionate about spreading happiness with authentic hand-crafted schnitzel.From our stores to our support office and our franchisees, we live and breathe our values of quality, compassion, integrity, and family. And it’s our love for making people happy that brings us all together and makes our dedicated, passionate...

  • Administration/receptionist Officer

    1 month ago

    Yarra, Australia Steiner Education Australia (SEA) Full time

    **Administration/Receptionist Officer (Job Share)**: Little Yarra Steiner School is an Early Learning -12 school located in Yarra Junction in the beautiful Yarra Valley of Victoria. We are seeking an Administration Officer / Receptionist to join the school as a key member of the Administration team. Responsible for the front office desk, receptionist...

  • Office Coordinator

    1 day ago

    South Yarra, Australia Schnitz Full time

    We've done it again! We've promoted our wonderful Office Coordinator, leaving us with some pretty big shoes to fill. With both of our last two Office Coordinators being promoted within the business, we're looking for the perfect all-rounder to join our South Yarra Support Office. If you enjoy real wins, hustle and bloody good chips - this opportunity could...

  • Office Coordinator

    1 day ago

    South Yarra, Australia SCHNITZ Full time

    We've done it again! We've promoted our wonderful Office Coordinator, leaving us with some pretty big shoes to fill. With both of our last two Office Coordinators being promoted within the business, we're looking for the perfect all-rounder to join our South Yarra Support Office. If you enjoy real wins, hustle and bloody good chips - this opportunity could...

  • Accounts Administrator

    1 month ago

    South Yarra, Australia Denovo Recruitment Full time

    **Work within a fun and social office** **Training and career management programs** **Flexible working environment** Denovo are partnering with a reputable, national Architecture and Design in the search for an Accounts Administrator to work in their Melbourne office. Whilst they do offer flexible work arrangements, this is not a work from home...

  • Payroll Administrator

    1 month ago

    South Yarra, Australia Melbourne Girls Grammar Full time

    We seek an organized and professional Payroll Administrator to join the Melbourne Girls Grammar Business Services team on a part-time basis. Reporting to the Payroll Manager and Chief Financial Officer you will support with the delivery of a timely and compliant payroll function with a focus on exceptional customer service to MGGS staff. This role will work...

  • Administration Officer

    2 weeks ago

    Clayton South, Australia Service Stream Full time

    Description Summary This role is perfect for a candidate with customer service experience, strong attention to detail and proficient computer skills About the Role Service Stream’s Energy and Water division are currently seeking an Administration fficer to join our Water Meter Reading team. Reporting directly to the Contract Manager, you will be...

  • Executive Assistant/office Manager

    1 month ago

    South Yarra, Australia Melbourne Grammar School Full time

    **Executive Assistant/Office Manager** It’s an exciting time to join the team at Melbourne Grammar School. Here, you’ll find purpose in your work and undertake a versatile position supporting the Community Relations team. Using your sound administrative skills, you’ll support the Director of Community Relations and the Community Relations team across...

  • School Health Officer

    1 month ago

    South Yarra, Australia Melbourne Grammar School Full time

    **School Health Officer** Melbourne Grammar School is seeking a School Health Officer for our Health Centre at our South Yarra campus. This is a full-time position for the period of January 2024 to June 2024. **Context** Melbourne Grammar School is one of Australia’s leading independent schools with an inclusive, community-focused culture. We value...

  • Administration Officer

    7 days ago

    South Brisbane, Australia Mater Group Full time

    **Job no**: 500696 **Work type**: Permanent **Location**: South Brisbane **Categories**: Administration **About the role** The Mater Hospital Administration Team has an exciting opportunity for an experienced **Administration Officer** to join the **Appointment Management** team in a** permanent full time capacity.** **Salary range: $28.67 - $33.28...

  • Sales Support Officer

    1 month ago

    South Yarra, Australia Valor Recruitment Full time

    ABOUT THE ROLE: We are looking for an enthusiastic and energetic person to join our fast-growing, diverse and dynamic team. As our Loan Support you will be an integral part of our Sales Division, working directly with our customers and providing support to the Sales Specialists. You will have an opportunity to contribute directly to the success of our...

  • Front Office Coordinator

    1 month ago

    South Yarra, Australia Attention To Dental Full time

    **Front Office Coordinator - Laser and Holistic Dental** **Company Overview**: At Laser and Holistic Dental, we embrace a contemporary approach to dental treatment known as Holistic Dentistry. We understand that oral health is intricately connected to overall wellbeing, considering not only the teeth but also the patient's holistic health. Our aim is to...

  • Administration Officer

    16 hours ago

    Clayton South, Australia Service Stream Full time

    Primary LocationVIC - Clayton SouthJob Description SummaryThis role is perfect for a candidate with customer service experience, strong attention to detail and proficient computer skillsAbout the RoleService Stream’s Energy and Water division are currently seeking an Administration fficer to join our Water Meter Reading team. Reporting directly to the...

  • Administration Officer

    1 month ago

    Clayton South, Australia FourQuarters Full time

    Permanent role - Based in Melbourne South East suburbs - Immediate start, Hybrid hours, 1 days from home **About the organization** A well-established property maintenance company with a strong understanding of property managers and owners needs. **About the role** As a motivated and friendly Administration officer, you will be the first point of contact...

  • HR Officer

    1 month ago

    Yarra, Australia Charterhouse Full time

    HR Officer Local Government Authority based in the northeast | Initially a 3-month contract | Flexible hybrid work model | $35 - $40 per hour + super - **Hybrid work will be offered with approximately 2 days in the office and remainder from home depending on the week**: - **Reporting into Senior BP | Liaising with council leaders on a daily basis to...

  • Administration/HR Officer

    7 days ago

    South West, Australia Protech Group Full time

    Administrator/HR OfficerProtech are looking for experienced Administration Officer/HR to perform work with our client, located in Bunbury.ABOUT THE ROLEImmediate StartMonday to Friday 38 hour weekKEY RESPONSIBILITIESMaintaining required documentation and filing systemsDiary management and Travel BookingsMinute taking and meeting arrangementsHR functions...

  • Program Support Officer

    1 month ago

    Yarra, Australia Charterhouse Full time

    Exciting opportunity for a project support officer to join a Local Government authority in the Yarra Ranges | Immediate start date, four week initial contract | flexible working offered - **Must have previous administration experience, this will be a fast based role working with a range of stakeholders**: - **An understanding of process improvement, data...