Legal and Secretariat Support Officer

5 days ago

Melbourne, Australia Chandler Macleod Full time

**Location***
- Melbourne, Victoria
- **Category***
- Office Support
- **Salary**
- $ AUD - $ AUD Hourly
- **Posted**
- 01-May-2024
- **Work type**
- Casual/Temp
- **Contact**
- Sarah Weekly
- **Reference**
- BH-160225-5
- **About the company**:
This leading Federal government agency supports Australian’s in achieving their goals and helps them to live a better life. Their work has an impact on a significant area in the social sector, and you can contribute to the difference that they make in this role. This agency is known for having a great culture across different teams and have excellent office locations. A great opportunity for an experienced Secretariat Support Officer to join this busy team for a long term 12-month temporary assignment.
**About the role**:

- Assisting by providing expertise and advice in specialist areas, contributing towards the Agency’s programs, activities, outcomes and initiatives.
- Assisting with internal and external stakeholder relationships, achieving work area and agency goals by providing administrative and other support.
- Managing and completing administrative functions for operational support roles within the work area.
- Providing support with preparation of written documentation, internal and external communication, briefs, policy and strategy documents and training materials.
- Providing administrative support and maintenance of internal systems and reporting functions, helping the Agency meet requirements.
- Providing assistance and advice on policy and procedural documents with the specialised work area.
- Managing meeting schedules, capturing minutes, and managing action items collating and reviewing agendas and meeting papers.
- Supporting the chair at meetings.
- Assessing and maintaining quality assurance processes and documentation relating to cases.
- Ensuring good record keeping and updating internal record trackers.
- Responsibility for secretariat support for the Pre-ALOC ALOC, AAT Strategic Function, DRF and Ethics committee.

**About you**:

- You will have meticulous attention to detail.
- You will have strong and efficient organisation and prioritisation skills.
- You will have excellent written and oral communication skills.
- You will have strong engagement and interpersonal skills.
- You will have ability to problem-solve and undertake tasks that may require research and analysis.
- You will have initiative and work independently to complete tasks with limited guidance.

**Benefits**:

- ASAP start (pending Federal Police Clearance)
- 12-month temporary assignment with the possibility of extension
- Full time hours Monday to Friday
- Geelong, Melbourne, or Deakin ACT location + hybrid working from home options.
- $55.24 per hour + Super

**How to apply**:

**Applications close 15.00 PM AEST, 14th May 2024

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