Project and Secretariat Officer
2 months ago
**About the Department**:
The Department is firmly focused on driving a strong and resilient economy that benefits all Victorians - by creating more opportunities for people through jobs and skills; supporting businesses and industries to grow and prosper; and building vibrant communities and regions.
This Division is seeking a highly motivated Senior Secretariat and Project Officer to join its Secretariat team. This role reports to the Manager, Secretariat, and provides high-level secretariat and strategic support for the Board, its Committees and advisory/working groups, and also leads on or contibutes to key projects and initiatives that support successful training outcomes for educationally disadvantaged adults in Victoria.
In carrying out their role, the Senior Secretariat and Project Officer is expected to:
- Provide secretariat support for the Board, its Committees and advisory/working groups including: preparation of agendas, action lists, and minutes; and maintenance of the Secretariat Unit's system accounts and calendar, ensuring calendar invitations and formal correspondence are issued correctly.
- Provide research and advice that supports Board governance and legislative obligations, including preparation of the Board Annual Report, compliance with Standing.
- Policy development, including maintaining the Board's policy register and providing expert advice to the Board and its Audit and Risk Committee on relevant department policies and procedures and, where necessary, adapting these to the needs of the Board and its Committees.
- Oversee junior staff within the unit to ensure written communications (such as minutes, agendas and Board/Committee papers) are produced across the Division within timelines and adhere to style guidance, formatting requirements and records management protocols.
- Develop and maintain internal stakeholder relationships through effective communication, negotiation and issues management to ensure deliverables are met on time and to a high quality.
- Manage key projects in line with established plans, budgets, timeframes, policy objectives and other priorities.
The position is full time, ongoing, and based in Melbourne CBD. From time to time, travel within Victoria necessitating overnight stays may be required. This is an excellent opportunity to extend your skills and further develop your career.
**Are you**:
- A high-performing individual with exceptional written and verbal communication skills, and attention to detail?
- Flexible, innovative and enjoy working in a small supportive team?
- Interested in developing expertise in, and supporting, governance arrangements and compliance for a statutory authority within State Government
- Seeking an exciting opportunity to learn more about the Vocational Education and Training (VET) sector and work with colleagues that have newly joined the Department of Jobs, Skills, Industry and Regions (DJSIR) from the Department of Education?
The role would suit someone who is keen to contribute to a varied and interesting body of work that ultimately supports educationally disadvantaged adult learners in Victoria to acquire the foundation skills they need.
The role requires excellent communication skills; expertise in complex brief writing to both internal and external stakeholders; problem solving and critical thinking skills; strong organisational, time management and multitasking skills. Experience in audit and risk, minute taking for Boards and governance/legislation would be an advantage.
**How to Apply**:
-
Project Officer
4 days ago
Melbourne, Australia Hudson Australia Full timeGovernment client seeks an experienced Project Officer to provide project support and secretariat services to the organisation's Board **Project Officer opportunity** - **Approx. $55-$65 per hour plus Super**: - **Full-time, short-term contract until 30 June. Immediate Start**: - **Melbourne CBD location/Working from Home Arrangement** **About the...
-
Project Officer
5 days ago
Melbourne, Australia Talent International Full timeaustralia melbourne contract au$55 - au$58.21 per hour**The Role** We are seeking a dedicated Project Officer to join our government client’s team on an initial contract until May 2024, with the potential for extension. As a Project Officer, you will play a crucial role in supporting the development of business cases that recommend funding based on a...
-
Secretariat Support Officer
2 months ago
Melbourne, Australia Chandler Macleod Full time**Location*** - Melbourne, Victoria - **Category*** - Office Support - **Salary** - $ AUD - $ AUD Hourly - **Posted** - 01-May-2024 - **Work type** - Casual/Temp - **Contact** - Claudia Leiva - **Reference** - BH-160225-2 - **About the company**: This leading Federal government agency supports Australian’s in achieving their goals and helps them to live a...
-
Project Officer
1 week ago
Melbourne City Centre, Australia Department of Justice and Community Safety Full timeProvide central end-to-end oversight of the Community Correctional Services system - Ongoing full time opportunity to provide project support to the CAPS Central Unit team - VPS Grade 4: $91,418 - $103,725 plus superannuation. The Department of Justice and Community Safety is seeking a Project Officer to provide a critical role within Corrections...
-
Secretariat Lead
3 weeks ago
Melbourne, Australia Bupa Full timeA full time, permanent opportunity has become available in our Bupa’s ADF Health Services Contract Governance team. Reporting into the Senior Secretariat Lead, **this role can be based 100% remotely or be a hybrid role based out of any of our Melbourne, Sydney or Brisbane office locations**. The Secretariat Lead is responsible for supporting the...
-
Project Officer
3 weeks ago
Melbourne, Australia Department of Transport and Planning Full timeLocation: Melbourne | CBD Job type: Full time Organisation: Department of Transport and Planning **Salary**: $92,332 - $104,762 Occupation: Projects Reference: 3072 **About the Role** **This is a Fixed Term Position until 30 June 2025** As a vital member of the Commercial Delivery Team, the Project Officer assumes a central role in ensuring the...
-
Project Officer
2 months ago
Melbourne, Australia HOBAN Recruitment Full timeBe a part of a State Government Department as a Project Officer, providing secretariat and support services to the board, as a part of a team. - Short term contract (with possible extension) - Based in Melbourne CBD - Pay rate: $48.88 - $50.90 per hour (depending on experience) **Duties and Responsibilities** - Supporting Board and committee meetings as...
-
Project and Policy Officer
2 weeks ago
Melbourne City Centre, Australia Department of Justice and Community Safety Full timeUtilise your expertise to provide support and advice to key stakeholders. - Fixed term (3 years) Opportunity to work with a high-performing and passionate team in the Victorian Public Service - VPS Grade 4: 92,332 - $104,762 plus superannuation. This is an Aboriginal Prioritised position, a role for Aboriginal and/or Torres Strait Islander peoples, who will...
-
Board Secretariat
3 weeks ago
Melbourne City Centre, Australia HAYS Full timeA non-ongoing Board Secretariat position is now available within the Federal Government until EOFY **Your new company** A Commonwealth organisation operating out of a newly refurbished office in the heart of the CBD responsible for regulation of the higher education space. This organisation's core values include: - Trust - Respect - Accountability -...
-
Project Officer
2 months ago
Melbourne City Centre, Australia Department of Justice and Community Safety Full timeUtilise your project management expertise to provide support and advice to Victim Services, Support and Reform - Fixed, Full-Time opportunity to work with a high-performing and passionate team in the Victorian Public Service - VPS Grade 4: $91,418 - $103,725 plus superannuation. About us The Victim Services Support and Reform (VSSR) branch is part of...
-
Project Officer
1 week ago
Melbourne, Australia Department of Justice and Community Safety Full timeLocation: Melbourne | CBD Job type: Full time Organisation: Department of Justice and Community Safety **Salary**: $91,418 - $103,725 Occupation: Projects Reference: VG/CV0116M At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done....
-
Legal and Secretariat Support Officer
2 months ago
Melbourne, Australia Chandler Macleod Full time**Location*** - Melbourne, Victoria - **Category*** - Office Support - **Salary** - $ AUD - $ AUD Hourly - **Posted** - 01-May-2024 - **Work type** - Casual/Temp - **Contact** - Sarah Weekly - **Reference** - BH-160225-5 - **About the company**: This leading Federal government agency supports Australian’s in achieving their goals and helps them to live a...
-
Project Support Officer
1 month ago
Melbourne, Australia Aris Zinc Full time9 month contract - Baseline Security clearance required - Australian Citizenship is mandatory Our client requires a Defence experienced Project Support Officer to support the JNT8190PH1 project during the Acquisition Phase of a new Deployable Bulk Fuel Distribution System (DBFDS) contract. The Project Support Officer will be responsible to the IPM for the...
-
Governance Officer
2 months ago
Melbourne, Australia Western Health Full timeLocation: Melbourne | Western Metropolitan Job type: Full time Organisation: Western Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Analyst Reference: 50862 **About the Role** Western Health is seeking an experienced and capable corporate governance professional to undertake the newly created full-time role of...
-
Governance Officer
2 months ago
Melbourne, Australia Western Health Full timeLocation: Melbourne | Western Metropolitan Job type: Full time Organisation: Western Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Analyst Reference: 50862 Western Health is seeking an experienced and capable corporate governance professional to undertake the newly created full-time role of Governance Officer (Board...
-
Governance Officer
6 days ago
Melbourne, Australia Western Health Full timeLocation: Melbourne | Western Metropolitan Job type: Full time Organisation: Western Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Analyst Reference: 50862 **About the Role** Western Health is seeking an experienced and capable corporate governance professional to undertake the newly created full-time role of...
-
Project and Policy Officer
2 weeks ago
Melbourne, Australia Department of Justice and Community Safety Full timeLocation: Melbourne | CBD Job type: Full time / 36 months Organisation: Department of Justice and Community Safety **Salary**: $92,332 - $104,762 Occupation: Projects Reference: VG/1797634JUNE2024 At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who...
-
Administrator/secretariat
1 month ago
Port Melbourne, Australia Life Saving Victoria Full timeLife Saving Victoria is currently on the search for a Administrator working with our Company Secretary, to support the LSV board and committees. - Contribute to an organisation with purpose - Connect with the community - Passionate and supportive culture An exciting opportunity exists for a highly motivated, organised and skilled Administrator to join the...
-
Administrator/secretariat
2 months ago
Port Melbourne, Australia Life Saving VIC Full timeLife Saving Victoria is currently on the search for a Administrator working with our Company Secretary, to support the LSV board and committees. - Contribute to an organisation with purpose - Connect with the community - Passionate and supportive culture An exciting opportunity exists for a highly motivated, organised and skilled Administrator to join the...
-
Digital Communications and Project Officer
1 week ago
Melbourne City Centre, Australia Department of Jobs, Skills, Industry and Regions Full timeThe Role The ACFE Secretariat Unit of the Adult, Community and Further Education (ACFE) Division is seeking a highly motivated Project Officer responsible for digital communications projects and initiatives led on behalf of the Adult, Community and Further Education Board. This role reports to the Manager, ACFE Secretariat. The role involves a high level of...
