Paralegal- 4 Days Per Week

7 months ago

Sydney, Australia THE ICONIC Full time

**Paralegal
- 4 days per week**

Since 2011, THE ICONIC has redefined the future of retail in Australia and New Zealand. As the #1 fashion e-commerce destination in the region, our e-commerce platforms (Retail, Marketplace and Services) provide an inspiring and seamless end-to-end customer experience through our own technology innovations. We stand for benchmark-setting customer service, delivery options, returns policies, and curation of brands.

Working at THE ICONIC means joining a diverse and dynamic community of over 1,000 people working towards our purpose "To bring on the future of shopping". This diversity is at the heart of everything we do and gives real meaning in creating a positive impact in the world, from our ethical sourcing and sustainability strategies to our community engagement and diversity.

Our small but amazing Legal team is a multi talented bunch who have the skills and the drive to tackle bespoke and wide ranging tasks, which allows us to support THE ICONIC in achieving our purpose of bringing on the future of shopping.

**A bit about the role **

This is a part time role (4 days per week), reporting to the General Counsel and will be responsible in undertaking a variety of tasks surrounding Legal, Governance, Risk and Compliance initiatives, and be a part of other transformational projects.

**What you will do**
- Regularly file contracts, legal documents and general records management maintenance within the Legal team drive, and other record retention initiatives in parallel with the needs of the Legal team;
- Assist with the close-out of contract negotiations including issuing contracts for signature, follow-up for countersignature, filing of duly executed contracts and logging of contracts in team drive and/or contract management system as required;
- Work collaboratively to continuously improve contract management policies, procedures and best practice
- Ensure contract execution complies with internal corporate authority matrix and other delegations of authority;
- Support in developing initiatives to increase transparency of matter intake and workflow status for the Legal team across both contracts and projects;
- Liaise with vendor and business stakeholders in the event of trouble shooting on the contract management system.
- Support contract owners and Legal team on operational performance of contracts and contact management, and assist in preparing relevant dashboard reports on contract performance by business area;
- Maintain various legal team trackers including trade marks, intellectual property, litigation and training trackers with key information as provided by the Legal team,
- Develop regular legal reporting, insights, metrics and dashboards to General Counsel and/or other business stakeholders to ensure efficient strategic decision making occurs using data-driven insights;
- Raise purchase orders and support in legal spend management via tracking spend trend and creating dashboard reports of legal spend by firm and matter;
- Draft basic legal notices in relation to contracts, under the supervision of General Counsel or Legal Counsel, where appropriate, including infringement notices.

**What we are looking for**
- Bachelor's degree in arts, commerce, law, business administration or related field preferred (or currently completing a degree in a related field);
- Solid knowledge and understanding of contracts process, policies, systems and governance, with an interest in emerging issues in the legal and regulatory landscape;
- Minimum of 1-3 years previous experience as Paralegal, Corporate Paralegal, Contracts Manager, Contracts Administrator, Legal Operations Professional, Legal Project Office Manager or related position
- Experience in using, maintaining or implementing a contracts management system
- Ability to work autonomously, be a self-starter and demonstrate initiative in a fast paced environment,
- Excellent verbal and written communication, influencing and negotiation skills;
- An organised, detail-oriented and highly efficient individual with great interpersonal and problem-solving skills.

**Life at THE ICONIC**

From our ways of working to our growth mindset and sustainable approach, we each add unique value and have an incredible amount of fun doing it People are our greatest asset and our ICONITE experience is designed to empower you to do your best work.

Here's what to expect when you join THE ICONIC:

- **Flexible working**. We offer a hybrid and flexible working model so you can do your best work in a way that works for you
- **The learning collective.** Get your knowledge fix with our learning days, hackathons, EdCast and access to LinkedIn Learning and Udemy
- **Curate your style.** No matter what your style is, we have got you covered with our Amazing staff discount and our famous sample sales
- **Wellbeing.** Access to our discounted gym memberships and wellbeing programs
- **Volunteer days.** Work as a Charity Partner with Thread Together

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