School/department Administration Officer, Faculty

2 weeks ago

North Ryde, Australia Macquarie University Full time

PRIMARY DETAIL

Salary Package: $86,851- $95,869 p.a (HEW Level 6), plus 17% employer's superannuation and annual leave loading

Appointment Type: Continuing, Full-Time (35 hours per week)

Location: Wallumattagal Campus, Macquarie University (North Ryde)

This position is only open to current Macquarie University staff.

THE ROLE

We are seeking an experienced and enthusiastic Administration Officer to support and deliver operational and administrative services for Schools and Departments within the Faculty of Arts.

Reporting to the School/Department Operations Manager, the Administration Officer is responsible for providing critical support for the operational implementation of programs and services and day to day organisational and operational services and administration.

This is an exciting opportunity for a highly driven, dynamic and agile Administration Officer to further their career within a collaborative, diverse and rewarding work environment.

Key Accountabilities- Coordinate and manage administration across the full employee lifecycle including recruitment, onboarding, leave and termination in accordance with applicable policies, procedures and systems.- Coordinate and provide administration support for visiting and honorary appointments in accordance with applicable policies, procedures and systems.- Provide administrative support for school academic workload database and related documents as required.- Prepare financial reporting for the School portfolios on expenditure against budget and project accounts and provide ad hoc reports and support as required by the School Operations Manager.- Provide financial, purchasing, procurement and travel administrative services and support to staff as required.- Gather, and review data and information to prepare reports or recommendations to meet internal and external requirements and inform school decision making.- Operationalise University and Faculty policies, processes and systems, liaising with the shared-services centre and business partners as required.- Develop and maintain relationships with internal and external stakeholders.- Contribute to improvements for HR and finance administrative systems, processes and procedures.- Comply with relevant professional standards and codes of ethics and EEO and WHS regulations.- Perform any other duties as required and appropriate for this classification.

About You

Experience and knowledge of the Education sector (preferably Higher Education) would be a distinct advantage.

About Us

One of the leading arts and humanities faculties in Australia, Macquarie's Faculty of Arts is home to bold thinkers and passionate educators who are asking the big questions about the world. Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation in 1964, we have aspired to be a different type of university. Over the years, we’ve grown to become the centre of a vibrant local and global community.

Connect with us today


To Apply- Degree or qualification in Business Administration or relevant qualification and/ or equivalent experience;- Knowledge and experience in working in a complex administrative environment, preferably within Higher Education;- Finance and budgeting principles and practices;-
- Time management and organisational skills;- Building and managing relationships with a diverse range of stakeholders;- Budget administration, experience working with financial systems and reporting;- Experience in analysing and manipulating data;- Experience in developing and implementing administrative process improvement;- Experience in providing advice and information across a range of policies and procedures;- The ability to quickly adopt and understand new systems, processes and technology;- Delivering within tight timeframes while managing the expectations of numerous stakeholders.

Specific Role Enquiries: Operations Manager, Kirsty McPhail,

General role enquiries: Arts HR at

Applications Close: Thursday, 6 July 2023, at 11.59pm (AEDT)

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Applications Close:
06/07/2023 11:59 PM

Diversity and Inclusion
- Innovation and ingenuity thrive at Macquarie University when diversity, equity and inclusion take centre stage. At the University, we embrace a culture where diversity of background, experience and perspective are fundamental to our success.
- We do not discriminate on gender identity, age, culture, disability, sexuality, Indigeneity, family and caring responsibilities or religion. See our journey towards leadership in- Equity, Diversity and Inclusion
- in Higher Education.
- Flexible Work

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in- flexible work
- to enable an outcome focused and inclu

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