Administrative Executive Assistant

7 months ago

Canberra, Australia The MITRE Corporation Full time

Why choose between doing meaningful work and having a fulfilling life? At MITRE, you can have both. That's because MITRE people are committed to tackling our nation's toughest challenges—and we're committed to the long-term well-being of our employees. MITRE is different from most technology companies. We are a not-for-profit corporation chartered to work for the public interest, with no commercial conflicts to influence what we do. The R&D centers we operate for the government create lasting impact in fields as diverse as cybersecurity, healthcare, aviation, defense, and enterprise transformation. We're making a difference every day—working for a safer, healthier, and more secure nation and world. Our workplace reflects our values. We offer competitive benefits, exceptional professional development opportunities, and a culture of innovation that embraces diversity, inclusion, flexibility, collaboration, and career growth. If this sounds like the choice you want to make, then choose MITRE—and make a difference with us.

MITRE’s National Security Sector is helping lead a dramatic shift in how the United States and partner nations solve problems for a safer world. MITRE brings positive and enduring impact by solving critical national security challenges; creating social benefit and economic opportunity; and building a safer and better world for today and future generations. The Commonwealth of Australia faces broad-based system engineering challenges that require engineering and scientific research expertise that draws upon multiple disciplines and government service domains, as well as partnership with a trusted advisor that is objective in its assessments and free from conflicts of interest. This role is especially valuable as the Commonwealth invests in efforts to uplift innovation, enhance sovereign capabilities, bolster the defense industrial base, and contribute to the success of the Australia, United Kingdom, and U.S. tri-lateral agreement (AUKUS).

MITRE | Australia supports the Commonwealth by delivering on MITRE’s core competencies including, but not limited to:

- systems engineering and integration;
- artificial intelligence and machine learning;
- cybersecurity, electronic warfare, and information warfare;
- and other cross-domain, leap-ahead technologies.
- Work closely with, and support, a fast-paced and growing team
- Provide support to staff in developing project deliverables, meeting materials, presentations and informational papers; publish final documents according to MITRE standards and procedures.
- Prioritizing and maintaining all calendar activities for the Senior Leadership in MS Outlook.
- Organize meetings and events, to include planning, invitations, protocol for VIP visitors and coordinate services for events (AV, catering, security, etc.).
- Ability to anticipate the needs of VIPs, provide exceptional customer service, and maintain a calm and professional demeanor in a high-pressure environment.
- Interact effectively with customers to acquire building badges, computer accounts and access for MITRE staff.
- Assist with project fiscal management and data entry for business development tools such as Salesforce.
- Work collaboratively with other MITRE administrative team members located outside Australia.
- Coordinate and attend management meetings as required
- Develop and maintain SharePoint Online and MS Teams sites
- Collaborate with HR representatives and leadership team to manage the hiring process from interview scheduling to onboarding activities.
- Develop a strong sense of ongoing activities and the interdependencies among assignments, meetings, and products.
- Track major MITRE Australia milestones and deadlines as required.
- Maintain cognizance of location of staff; respond to phone calls about schedules and whereabouts, coordinate communication with the team when there is critical or important need.
- Manage travel arrangements, to include general travel, security forms, coordination with the visiting location, and alternative arrangements when plans change.
- Generate reimbursement documents in a timely manner upon trip completion.
- Arrange for purchasing of office supplies and other necessities as required.
- Answer phones professionally and forward messages as appropriate.
- Handle, sort and prioritize incoming mail.
- Update and keep current correspondence logs and addresses/contact files; maintain current information on key personnel.
- Maintain electronic and other records and archives
- Maintain awareness of Corporate and Center-specific administrative, security, and personnel policies and procedures.
- Assess and improve processes in accordance with MITRE Australia Operations.

**Basic Qualifications**:

- High School Diploma, and 2 years of related experience and relevant work experience
- Excellent interpersonal and communications skills
- Demonstrated ability to successfully multi-task and prioritize effectively.
- Be a team player with the abilit

  • Executive Assistant to The CEO

    6 months ago

    Canberra, Australia Omni Executive Full time

    **Vacancy No** - VN207 **Employment Type** - Full Time **Security Clearance Required** - Negative Vetting 1 **Location of Role** - ACT **Job Details** **An exciting opportunity to join Omni’s Executive team in a dynamic and rewarding position Securing Tomorrow, Today.** Established in 2012, Omni is a proudly Australian-owned company dedicated to...

  • Aps4/5 Executive and Administration Assistant

    2 days ago

    Canberra, Australia Onpoint 365 Full time

    Located in Canberra - ASAP start - Initial 12 month contract with a possible 12 month extension **APS4/5 Executive and Administration Assistant** - **Located in Canberra**: - **ASAP start**: - **Initial 12 month contract with a possible 12 month extension** Our Federal Government client is seeking an **APS4/5 Executive and Administration Assistant** who...

  • Executive and Administration Officer

    2 days ago

    Canberra, Australia HAYS Full time

    Seeking an immediate Executive and Administration Officer on a full-time basis. **Your new company** This not-for-profit organisation represents a world-leading minerals sector that is dynamic, diverse, sustainable, and valued by all Australians. As an executive and administration officer, you will be responsible for supporting the Deputy Chief Executive...

  • Executive Assistant

    7 days ago

    Canberra, Australia Chandler Macleod Full time

    As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals. Our Federal Government client is seeking to...

  • Executive Assistant

    7 months ago

    Canberra, Australia Australian Government Full time

    APS Level 4 | APS Level 5 - Canberra, ACT - APS4: $75,996 - $81,274 | APS5: $83,908 - $89,706 **About the Department of Education** We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning. **The Roles** The Funding and Data Collection...

  • Executive Assistant

    7 months ago

    Canberra, Australia Launch Recruitment Full time

    100% onsite role - ASAP Start. - 9 month contract with a view to go permanent - Excellent hourly rate on offer **Full Job Description** - Are you an organised and detail-oriented professional seeking an exciting opportunity to support top-level executives? Our client is currently looking for a dynamic, immediately available Executive Assistant to join them...

  • Executive Assistants

    7 months ago

    Canberra, Australia HiTech Personnel Full time

    **Reference #**: - JF/JA0865**Title**: - Executive Assistants - Federal Govt!**Category**: - ICT**Location**: - ACT**Work Type**: - Contract**Remuneration**: - $Neg**Term**: - 12 Months + EXT**Description**: - **Leading Federal Government Department**: - **Initial 12 month contract + 2 x 12 months extensions**: - **Rewarding Hourly Rate $$$** One...

  • Executive Assistant

    7 months ago

    Canberra, Australia Optimum Consulting Group Full time

    **The Opportunity** Our client is seeking an Executive Assistant to join their large organisation. You will have the opportunity to provide a range of high-level administrative support services to the Executives and their team. This will be 4 days a week in the office 1 work from home. **The Role**: - Be the first point of contact for the team - Provide...

  • Executive Assistant

    4 hours ago

    Canberra, Australia Northbridge Recruitment Full time

    ACT EA Job Title: Executive Assistant Duration: 6 Months Location: ACT 2609 WFH/Onsite Requirements: Combination **Job Description**: POSITION OVERVIEW The Executive Assistant manages the smooth operation of the Executive Unit including the Executive's schedule, maintaining efficient and effective office systems and demonstrating high quality customer...

  • Executive Assistant

    6 days ago

    Canberra, Australia Onpoint 365 Full time

    Initial 3 month contract with a possible 3 month contract extension - Located in Canberra - Baseline clearance or ability to obtain **Executive Assistant** - **Initial 3 month contract with a possible 3 month contract extension**: - **Located in Canberra**: - **Baseline clearance or ability to obtain** Our Federal Government client is seeking...

  • Executive Assistant

    7 months ago

    Canberra, Australia Launch Recruitment Full time

    APS 5 opportunity - S-26 transfer considered - Join a growing and exciting department Launch Recruitment has established relationships across federal government agencies. As such, we have been engaged to assist in the sourcing an experienced APS5 level Executive Assistant for one of the fastest growing departments in Canberra. This role will be supporting a...

  • Executive Assistant

    5 days ago

    Canberra, Australia Hudson Australia Full time

    Our client, a trusted independent national body that brings government and industry together is seeking an **Executive Assistant **based in Canberra CBD. - Hybrid/ WFH flexible work arrangement - Great employee benefits - Great organisational culture **About the role** As an Executive Assistant with the organisation, you will be responsible for providing...

  • Executive Assistant

    7 days ago

    Canberra, Australia Onpoint 365 Full time

    Competitive rates at an APS 4 level - Initial 6-month contract with a view to extend - Ability to obtain NV1 security clearance **Executive Assistant** - **Competitive rates at an APS 4 level**: - **Initial 6-month contract with a view to extend**: - **Ability to obtain NV1 security clearance** Our Federal Government client is seeking an **Executive...

  • Executive Assistant to The Secretary

    7 months ago

    Canberra, Australia Australian Government Full time

    Ongoing / Non-Ongoing - Salary: $114,780 - $139,657 plus 15.4% superannuation - Canberra, ACT **Employment Opportunity** The Executive Assistant to the Secretary plays a critical role in assisting the Secretary to ensure that they are briefed, prepared and able to meet all of their obligations and commitments. The Executive Assistant will provide high...

  • Executive Assistant

    7 months ago

    Canberra, Australia Talent International Full time

    australia australian capital territory contract super- **APS5 Executive Assistant role within a federal government agency**: - **Initial 12-month contract plus 2 x 12-month extension options**: - **NV2 Security Clearance is required prior to commencement** Our client is seeking for an Executive Assistant to work collaboratively across the Diplomatic...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia National Health and Medical Research Council Full time

    APS Level 5 - $83,378 - $88,002 per annum plus 15.4% Superannuation - Canberra NHMRC is seeking an experienced and high performing Executive Assistant to provide comprehensive executive and administrative support to Senior Executives. - Executive Assistant (or similar) experience - Demonstrated professionalism, tact, discretion and confidentiality - The...

  • Executive Assistant

    5 days ago

    Canberra, Australia Elliott Gray Full time

    Immediate start - Attractive salary package - Permanent role with flexible working arrangements Attention all organizational wizards! Are you ready to join a team that operates at lightning speed while still providing exceptional support? If so, we want you as our Elite Executive Assistant! Elliott Gray is once more partnering up this very well-known...

  • Executive Assistant

    2 weeks ago

    Canberra, Australia The Australia Institute Full time

    About the role - Work with one of the country's most influential public policy think-tanks - Deliver high level administration support to the Executive Director - Full time permanent role based in Canberra The Organisation The Australia Institute is an independent public policy think tank that conducts high impact research and advocates for progressive...

  • Executive Assistant

    7 months ago

    Canberra, Australia DFP Recruitment Services Full time

    **Job description**: **Executive Assistant - NV2 Cleared** - ** January Start**: - ** 12 month + 2 x 12 month extension**: - ** Flexible work options** **About our client** This prominent Federal Government Department located within the Parliamentary Triangle works in areas relevant international relations and trade. **About the role** As an Executive...

  • Executive Assistant

    3 days ago

    Canberra, Australia Capital EA & Concierge Full time

    **About the Organisation**: As the only national not-for-profit think tank focused on regional issues in Australia. The organisation undertakes research and analysis to ensure better policy and activation outcomes, and work closely with government, industry and regional communities. **Position Objectives**: The Executive Assistant is a varied and exciting...