Executive Assistant to The CEO, Swiss Re Corporate

2 weeks ago

Sydney, Australia Swiss RE Full time

**About the Role**

We have an exciting opportunity for an experienced, enthusiastic, and self-motivated Executive Assistant to join our team to provide both secretariat & CEO office support to the CEO of the Swiss Re ANZ Corporate Solutions business. This is an exceptional opportunity to advance your career within a fast-paced and highly impactful role, providing the chance to work closely with a dedicated, amiable, and dynamic team within a global organisation.

This role involves proactively managing the CEO’s priorities, diary and relationship management across internal and external business partners whilst providing executive level administrative support to the CEO and executive leaders. In providing this support the position exercises a high degree of communication competence, initiative, discretion, and confidentiality.

Your key responsibilities will include:

- Executive support including diary and relationship management, meeting coordination, minute/note taking etc.;
- Management & tracking of CEO priorities, initiatives, and deadlines;
- Co-ordinating relevant responses and/or input into projects, programs, reports, correspondence, and corporate issues ensuring accuracy and attention to detail;
- Event planning and preparation ensuring adherence to budgets;
- Collaborating with the cross-functional teams to ensure timely completion of tasks and deliverables;
- Working collaboratively across the leadership team contributing to a positive team environment;
- Attending to travel bookings as requested in a timely manner (including visa’s, flights, car hire, accommodation, and restaurant reservations); and
- Working collaboratively with fellow Executive Assistants to deliver consistent support across the organisation.

**About the Team**

We are a growing team with offices in Sydney, Melbourne and Brisbane. We are dynamic and collaborative across our functions, and our success is underpinned by our strong performance-based culture. We embrace the flexibility that Swiss Re provides when it comes to our hybrid working arrangements. This position is based in Sydney, Australia, and forms part of a global team with whom you will also collaborate on a regular basis.

**About You**
- 5+ years' experience as a C-suite EA in a corporate environment (previous experience within a finance environment preferable);
- Strong skill of managing expectations and deadlines in face of complexity, conflicting pressure and ambiguous circumstances;
- Excels at building relationships and networks; influences others to achieve outcomes;
- Systems and process-thinker;
- Demonstrates proactivity;
- Trustworthy to senior management and able to handle confidential and sensitive information;
- You enjoy team collaboration and contributing to the broader team on local and global business initiatives;
- Able to show drive and agility with a "can-do" attitude;
- Adept with technology and the Microsoft Office suite; and
- High level grammar, written, verbal and communication skills.

Leadership from Every Seat is our leadership ambition to empower all employees at Swiss Re to act as a leader and take ownership no matter where they sit in the organisation. There are three leadership imperatives that guide us on how we lead at Swiss Re, one of which is to 'Be courageous'. At Swiss Re, this is about taking personal accountability.

We are looking for team members who stand for integrity, improve continually and navigate ambiguity. This means having the courage to be curious and to stretch yourself beyond what you already know. We want team members who drive change fearlessly and don't always opt for the easy option, and can stay calm, focused and resilient during difficult times.

Regardless of what position we have at Swiss Re, all of us can be courageous, which will also help us in our personal and professional growth.

Swiss Re offers modern hybrid working arrangements that allow all employees to adapt to changing work preferences. We currently provide employees with attractive offices, competitive benefits such as 25 days annual leave, 15 days personal leave, work anniversary leave, salary continuance insurance, flu vaccinations and annual health checks.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

**Applications for this role will close on 14 July 2023.**

**About Swiss Re Corporate Solutions**

Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer. We anticipate and manage risks, from natural catastrophes and climate change to cybercrime.

Swiss Re Corporate Solutions is the commercial insurance arm of the Swiss Re Group. We offer innovative insurance solutions to large and midsized multinational corporations from our approximately 50 locations worldwide. We help

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