Art Administrator and Registrar
7 days ago
Leonard Joel
A rare and exciting opportunity has arisen for a passionate individual to work within Leonard Joel's Art Department. Leonard Joel is a well-known and respected auction house dealing in Fine Art, Jewels, Decorative Arts and Private Collections.
- Positive work environment with a great team
- An opportunity for excellent art industry experience
- Dynamic, interesting workplace
Position Description: Art Administrator and Registrar
Reporting to: Head of Art
Location: Melbourne
Overview:
A rare and exciting opportunity has arisen for a passionate individual to work within Leonard Joel’s Art Department. Leonard Joel is a well-known and respected auction house dealing in Fine Art, Jewels, Decorative Arts and Private Collections. The Art Administrator and Registrar will work with the Head of Art and Specialists, as well as staff accountable to the department in a team environment. The primary objective of this role is to provide a high level of administrative support to the Art Department with specific accountability for all Fine and Specialty sales. To deliver excellent customer service to Leonard Joel clients and streamline and complete administrative and registrar tasks to facilitate an effectively run department whilst striving for continuous improvement.
Key Responsibilities (include but are not limited to):
- Internal communications - directing valuations to the appropriate specialists, management of auction fact sheets, accountability for the tasks for any Administrative casuals.
- Core Administration - consignment entry and filing, high level of data integrity, management of client documents including certificates, ensurepolicy compliance and industry standards are met for copyright, artist resale etc.
- Auction Processes - management of relevant Pre-sale and Post-sale communications for sellers, assistance with checking accuracy of vendor settlement, assistance with Fine and Specialty catalogue production processes including provenance refinement and cataloguing assistance where required, relevant auction invoicing and end of auction procedures, assistance with live auction as required, management of Invaluable approvals for relevant auctions.
- Stock management - assistance with RTV processes and collections especially client communications, management of stock control as required, management of internal stock transfers between offices, ensuring stock is appropriately prioritised and organised for relevant photography sessions (including cleaning and assembling of items as required), oversee the safe management and storage of all stock.
**Experience**:
- Administration experience highly regarded
- Sales and/or Hospitality experience highly regarded (multi-tasking in a fast-paced environment)
- IT systems to support auction processes (i.e. database, website administration etc.)
Skills & Behaviours:
- Exceptional administrative and organisational skills
Ability to prioritise and work well under pressure
- Conversant with Outlook, Word and Excel
- Ability to communicate effectively and professionally with a broad range of people
- Positive and flexible ‘can do’ attitude and strong team spirit
- Excellent attention to detail
Key Relationships:
- Head of Art
- Specialists x 2
- Manager, Art Salon
- Assistant, Art Salon
- Front of House
- Clients -vendors and buyers
- Casual staff as required
Other Duties:
- Occasional out of hours work for Viewings and Auctions
-
Registrar - Emergency Medicine
3 weeks ago
South Adelaide, Australia JPS Medical Recruitment Full time**The Location** Located in the second largest city in South Australia, you will enjoy the ideal balance between the vibrancy of a big city and the comforts of a small town. Residents enjoy a quality lifestyle with large city facilities and services, and the preserved natural beauty of nearby volcanic craters, lakes, limestone, and parks. An impressive mix...
-
Data Administration Assistant
3 weeks ago
South Yarra, Australia Melbourne Girls Grammar Full timeMelbourne Girls Grammar is seeking a diligent and motivated Data Administration Assistant to join our Marketing and Community Engagement Team on an ongoing basis. You will work as part of a dynamic team within the Marketing and Community Engagement office and under the guidance of the Registrar and in collaboration with the Executive Director, Marketing and...
-
Reception/administration Assistant
2 weeks ago
South Yarra, Australia Tradeflex Full time**About us**: Tradeflex is a wholly owned and operated Australian business. We are a highly reputable integrated facilities management company experiencing impressive growth. We have a national footprint and an enviable reputation for relationship-driven service. Our client base covers retail, transport, education, residential, industrial, commercial and...
-
Head of Rowing
1 week ago
South Yarra, Australia Melbourne Girls Grammar Full time**Are you ready to lead one of Australia’s premier school rowing programs?** At Melbourne Girls Grammar (MGGS), we have a proud tradition of empowering girls to lead active, balanced, and fulfilling lives. Central to this mission, the Head of Rowing will guide a thriving, values-driven program at the state-of-the-art Artemis Centre - our hub for wellbeing...
-
Cheesemonger/cheese Enthusiast/foh
2 weeks ago
South Yarra, Australia Wandilla Fine Meats and Providore - Wandilla Gippsland - Prahran Market Full timeWandilla Fine Meats and Providore - Wandilla Gippsland - Prahran Market Calling all cheese enthusiasts and customer service, hospitality legends. - Opportunity for career growth and diversification - Collaborative and creative environment where all ideas are supported - Above award salary for the right applicant We are on the lookout for passionate...
-
Artemis Aquatics Development Coach and Program
4 weeks ago
South Yarra, Australia Melbourne Girls Grammar Full timeWe are seeking a high-performing, proactive and enthusiastic Aquatics Development Coach and Program Administrator to join the Artemis Aquatics team working full time (38 hours per week) on a roster from Monday - Saturday. The Artemis Aquatics Development Coach and Program Administrator is responsible for coaching pre-squad and development squad swimmers, and...
-
Floor Supervisor
3 weeks ago
South Yarra, Australia Stella Restaurant and Bar Full timeSupervision and Leadership: Provide leadership and guidance to a team of employees working on the shop floor. Assign tasks, set goals, and monitor performance to ensure optimal productivity. Motivate and encourage employees to achieve their targets and maintain high levels of performance. Operations Management: Oversee day-to-day operations on the shop...
-
Receptionist/ Administration Support
2 weeks ago
Strathfield South, Australia Advanced Neuropsychological Treatment Services Full timeAdvanced Neuropsychological Treatment Services Strathfield South, Sydney NSW & St Leonards, Sydney NSW Role: Receptionist / Administration Support (Allied Health) **Are you a motivated and dedicated receptionist willing to make a difference?** We’re looking for a warm, personable, and highly organised Receptionist to join our vibrant and supportive...
-
Administration Support Officer
2 weeks ago
South Morang, Australia Labour Hire and Recruitment Full timeA developed proficiency in business systems, (including Microsoft Word, Excel, P - Outstanding interpersonal skills, incorporating verbal and written communication - A general understanding of community issues regarding subdivision developments Our Client is a modern and vibrant municipality in Melbourne's northern suburbs. They are known for our attractive...
-
Cheesemonger/foh
2 weeks ago
South Yarra, Australia Maker & Monger Full timeMaker & Monger We are on the look out for talented individuals of all ages, both casual and fulltime, who enjoy the art of customer service and the incredible worlds of cheese & wine. We are a small team within a fast-growing business and over these next few months we get quite busy with the colder weather and then we build through Spring for Christmas. -...
-
Executive Assistant
1 week ago
South Yarra, Australia Tradeflex Full time**About us**: Tradeflex is a wholly owned and operated Australian business. We are a highly reputable integrated facilities management company experiencing impressive growth. We have a national footprint and an enviable reputation for relationship-driven service. Our client base covers retail, transport, education, residential, industrial, commercial and...
-
Office Administration Assistant
2 weeks ago
South Morang, Australia Rosie's Love and Care Full time**Job description**: Managing and processing client’s information with high level of discretion. Data entry Writing reports Managing staff files and client files. Assisting in company events and performing other administrative tasks as required. **Requirements**: Minimum Bachelor degree Excellent computer skills (especially MS Office packs) Proficient in...
-
Marketing & E-comm Manager
2 weeks ago
South Yarra, Australia Sharp People Full timeLuxury Brand - South Yarra Location - Full-time, 5 days a week onsite. Marketing & E-Commerce Manager - Luxury Brand - South Yarra Location - Full-time, 5 days a week onsite. Are you ready to dive into the exciting world of luxury brand marketing? Join our dynamic team and be a part of our brand evolution where you will be inspiring and leading a team of...
-
Recruitment Co-ordinator
3 weeks ago
South Yarra, Australia Melbourne Girls Grammar Full timeThis is an important role supporting the delivery of staffing and resourcing goals with a focus on excellence in staff attraction and placement. **Key Responsibilities** - Recruitment process planning, including the preparation of businesses causes in conjunction with stakeholders. - Updating and creating position descriptions in conjunction with...
-
Netball Co-ordinator
4 weeks ago
South Yarra, Australia Melbourne Girls Grammar Full timeMelbourne Girls Grammar is seeking an organised and enthusiastic Netball Co-ordinator to join to Netball program on a part-time basis. This role works with the Head of Netball to oversee our thriving Boroondara Netball program. Aside from working closely to support the Head of Netball, this role acts as the main contact point for coaches, players, and...
-
Head of Netball
1 week ago
South Yarra, Australia Melbourne Girls Grammar Full timeThe Artemis Centre is the epicentre of the wellbeing agenda at Melbourne Girls Grammar. We have a proud tradition of being at the forefront of girls participating in sport. The facility cements our proactive agenda of promoting diverse sporting opportunities and participation for all Melbourne Girls Grammar girls. The Artemis Centre enables us to provide a...
-
Accounts Payable Officer
2 weeks ago
South Yarra, Australia Tradeflex Services Group Full time**Introduction**: **About Us**: Tradeflex is a wholly owned and operated Australian business. We are a highly reputable integrated facilities management company experiencing impressive growth. We have a national footprint and an enviable reputation for relationship driven service. Our client base covers retail, transport, education, residential, industrial,...
-
Area Manager
2 weeks ago
South Yarra, Australia Tradeflex Services Group Full time**Introduction**: **About Us**: Tradeflex is a wholly owned and operated Australian business. We are a highly reputable integrated facilities management company experiencing impressive growth. We have a national footprint and an enviable reputation for relationship driven service. Our client base covers retail, transport, education, residential, industrial,...
-
Project Administrator
1 week ago
South Melbourne, Australia DW Architects and Interiors Pty Ltd Full time**DUTIES AND RESPONSIBILITIES**: 1. Prepare, maintain, and update project documentation, including project plans, schedules, budgets, and progress reports. 2. Ensure that all project documentation is accurate, organized, and easily accessible to team members. 3. Facilitate effective communication and coordination among project stakeholders, including team...
-
Receptionist/administration
2 weeks ago
South Morang, Australia The Nurturing Hand Supports and Therapy Services Full time**Job description** **About Us**: The Nurturing Hand Paediatric Occupational Therapy Clinic is dedicated to providing exceptional care and support to children and their families. Our team of experienced occupational therapists work to create a welcoming and nurturing environment where every child can thrive. We are currently seeking a friendly and organized...