Finance and Facilities Officer

4 weeks ago

Hobart, Australia Tasmanian Government Full time

**Finance and Facilities Officer (354028)**:
Department of Justice

Magistrates Court

Hobart

Applications must be submitted by Sunday 22 January, 2023 11:55 PM

**Position details**:
**Applications close**:

- Sunday 22 January, 2023 11:55 PM AEST**Award/Classification**:

- Tasmanian State Service Award - General Stream Band 3**Salary**:

- $70,490.00 to $76,195.00 per annum**Employment type**:

- Permanent, full-time**Region**:

- South**Location**:

- Hobart**Job description**:

- This position contributes to the effective operations of the Court by supporting the delivery of financial processing, purchasing, procurements, asset maintenance and technologies used in court.The Magistrates Court of Tasmania seeks a motivated person to support day-to-day operations in a fast-paced workplace. While this role is mainly focussed on Hobart facilities, you will also support projects and financial processing state-wide. You will need to be very organised, have great customer service skills, enjoy working with people and technology, and have good attention to detail

The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact person listed for this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

**Hours per fortnight**:
73.50 hours per fortnight - flexible options available.

**Duties**:

- Support the Manager Finance and Facilities in all aspects of the Magistrates Court’s financial management, processing and reporting including:

- processing of financial transactions, including accounts payable and receivable;
- purchasing of supplies
- reconciliation of financial documents, in line with relevant policies and procedures; and
- undertaking research and analysis to inform budgeting and purchasing activities.
- Assist by managing small projects and procurements, in accordance with the Court’s requirements, Treasurer’s Instructions and departmental policies.
- Co-ordinate management of the Court’s Divisional Government Vehicle fleet, including maintenance schedules and contractual requirements.
- Ensure Hobart Magistrates Court’s building management and security systems and associated services are operational and maintained to the required standard.
- Provide support for the operation of audio-visual and other technologies used in court including:

- resolving minor technical issues;
- providing training and information to technology users; and
- coordinating support from departmental support services and external service providers.
- Oversee the work of trainees and provide inductions and oversight of contractors working on site.
- Fulfil, and maintain appropriate certification for, the role of Chief Fire Warden for the Hobart Magistrates Court, including liaison with relevant WHS representatives, Tasmanian Fire Service and other external agencies to ensure the safety and security of people and the physical environment.
- Perform any other duties as directed by your supervisor.

**Pre-employment Checks**:
The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:
1. Pre-employment checks
- Arson and fire setting
- Violent crimes and crimes against the person
- Sex-related offences
- Drug and alcohol related offences
- Crimes involving dishonesty
- Crimes involving deception
- Making false declarations
- Malicious damage and destruction to property
- Serious traffic offences
- Crimes against public order or relating to the Administration of Law and Justice
- Crimes against Executive or the Legislative Power
- Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

**Desirable Requirements**:

- Relevant business administration qualifications

**Download the Statement of Duties and any Associated Documents**:
**How to apply**:
To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.

Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.

**For more information**:
Debbie White
Deputy Administrator of Courts (South)
Phone: (03) 6165 7606

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