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Finance and Facilities Officer

4 months ago

Hobart, Australia Tasmanian Government Full time

Department of Justice

Tasmanian Civil and Administrative Tribunal

Applications must be submitted by Sunday 14 April, 2024 11:55 PM

**Position details**:
**Applications close**:

- Sunday 14 April, 2024 11:55 PM AEST**Award/Classification**:

- Tasmanian State Service Award - General Stream Band 3**Salary**:

- $72,605.00 to $78,481.00 per annum**Employment type**:

- Permanent, full-time**Region**:

- South**Location**:

- Hobart**Job description**:

- Contribute to the operation of the Tribunal by supporting the delivery of financial processing, purchasing, procurements, asset maintenance and technologies used by the Tribunal, and by providing high level administrative support to the Tribunal through the processing of proceedings and related materials received by the Tribunal.The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

**Hours per fortnight**:
73.50 hours per fortnight - flexible options available.

**Duties**:

- Support the Business Services Manager in all aspects of the Tribunal’s financial management, processing and reporting including:

- processing of financial transactions, including accounts payable and receivable;
- purchasing of supplies;
- reconciliation of financial documents, in line with relevant policies and procedures; and
- undertaking research and analysis to inform budgeting and purchasing activities.
- Act as the first point of contact for the Tribunal on telephone calls and in person, along with providing advice in accordance with relevant legislation and procedural guidelines as necessary.
- Liaise with varying stakeholders to ensure information is provided and received in compliance with legislative requirements.
- Ensure the Tribunal’s building management and security systems and associated services are operational and maintained to the required standard.
- Provide support for the operation of audio-visual, website, case management system and other technologies used in Tribunal including:

- resolving minor technical issues;
- updating or maintaining website content;
- providing training and information to technology users; and
- coordinating support from departmental support services and external service providers.
- Assist with the management of information for the Tribunal, in particular, overseeing and maintaining the physical filing, information management and case management systems of the Tribunal.
- The successful applicant can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications and experience normally expected from persons occupying jobs at this classification level.

**Pre-employment Checks**:
The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:
1. Pre-employment checks
- Arson and fire setting
- Violent crimes and crimes against the person
- Sex-related offences
- Drug and alcohol related offences
- Crimes involving dishonesty
- Crimes involving deception
- Making false declarations
- Malicious damage and destruction to property
- Serious traffic offences
- Crimes against public order or relating to the Administration of Law and Justice
- Crimes against Executive or the Legislative Power
- Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

**How to apply**:
To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.

Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.

**For more information**:
Melinda Kitto
Business Service Manager
Phone: (03) 6165 4761

**Reasonable Adjustment Queries**:
Organisational Development and Design Team
(03) 6165 7603