Administrative Officer

7 months ago


Melbourne, Australia Parliament of Victoria Full time

Location: Melbourne | CBD

Job type: Full time

Organisation: Parliament of Victoria

**Salary**: $74,580 - $82,571

Occupation: Administration/Secretarial

Reference: VG/000481C

At the Parliament, our employees are the key to our success. Together we deliver innovative, professional and apolitical services to support our elected representatives and the democratic process. Our Parliament should be reflective of the community, and that's why we seek to recruit the best, regardless of gender, age, disability, religion, sexual orientation or cultural background.

**Administrative Officer**
- Department of Parliamentary Services
- Ongoing, full time role
- PoV 3 - $74,580 - $90,558 base salary range

**About the Role**
As the Administrative Officer you will contribute to the delivery of the Parliamentary Library service. Your primary role is to provide a range of administrative, financial, contract and records management and other activities that support the efficient and effective operations of the Parliamentary Library while complying with policies, and State and Commonwealth Legislation.

**Key responsibilities**:

- Provide support for the administrative processes and activities such as room bookings, meeting scheduling and note-taking. travel bookings, etc.
- Assist the Manager in the preparation of Library Budgets; monitor, analyse cost trends, variances and provide reports on expenditure against budgets.
- Actively monitor Library subscriptions and provide timely reports regarding usage and upcoming renewals.
- Undertake timely and accurate procurement activities for Library purchases in accordance with applicable policies, rules and standards.

**About you**
You will ideally bring experience in financial management administration processes, alongside:

- Good organisational, administrative, numeracy and time management skills and a proven ability to work effectively with mínimal supervision and as a constructive member of a small team.
- Good digital literacy skills, including knowledge of Microsoft Office suite, finance and information management systems.
- Proven ability to manage workflows and meeting tight and demanding deadlines.
- Sound communication, negotiation, interpersonal, customer service and instructional skills.

**Why join us?**

We offer hybrid work and are working in the office three days per week to capitalise on our collaborative working environment.

Your professional development is important to us, that's why we have a dedicated learning and development framework, along with leadership development programs and targeted in-house training.

When you excel at your work and initiate innovative solutions or go above and beyond to demonstrate our values, you will be recognised for your efforts through our reward and recognition program.

For more information about a career at Parliament visit our website.

**How to apply**

**The process from here**

**Accessibility**

**COVID-19 compliance



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