Executive Assistant + HR

3 weeks ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Northern Metropolitan

Job type: Full time / From 15/07/2024 - 19/12/2025

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Human Resources

Reference: 1420563

**Selection Criteria**:
SC1 Demonstrated high level of written, oral communication, and interpersonal skills, in order to communicate efficiently with all members of a community.

SC2 Demonstrated ability to work independently and as an effective team member, displaying initiative, accuracy, reliability, and maintaining confidentiality

SC3 Having well-developed organisation skills with a demonstrated ability for effective time management, establishing priorities, procedures and guidelines relating to the work area that display initiative and creativity.

SC4 Demonstrated ability and experience in a school environment to provide administrative and professional support to the Principal and the Principal Team in the operations of the school. Or demonstrated experience in an Executive Assistant role.

SC5 Demonstrated expertise in planning, developing and managing public relations, events and media publications.

SC6 Demonstrated knowledge of DET human resources policy and guidelines including proficiency in using EduPay and Recruitment Online. Or demonstrated experience in a Human Resources role.

**Role**:
The requirement of the role may require attendance during school vacation periods, up to a maximum of 6 days.

PRIMARY PURPOSE AND OBJECTIVE OF THE POSITION

The Executive Assistant has overall responsibility for professional and confidential administration support to the Principal Team. It is expected that they will provide a high level of customer service to the student body, staff and visitors to the school and be competent in the provision of up to date and relevant information. Accurate data recording is important as it reflects in the provision of information and reports to families, staff, school council and the community. A professional image is the impact Broadmeadows Primary School is aiming to achieve at all times. It is important the Executive Assistant operates in a consistent, professional, courteous, efficient manner at all times.

The Executive Assistant will provide administration and logístical support in the preparation of all materials and documentation needed by the principal ensuring DET guidelines and policy are referenced and adhered to in all operations.

ORGANISATIONAL RELATIONSHIPS AND IMPACT

The Executive Assistant provides professional and confidential administration support to the Principal team being the Principal, 1 Assistant Principal. The Executive Assistant act as one of the first points of contact for enquiries received at the school pertaining to the Principal. Confidentiality and consistency is vital in all aspects of this role as the dissemination of consistent, accurate information is essential.

CLASSIFICATION CONTEXT AND TASK LEVEL

A position at this level is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs. Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

Distinguished from ES Level 1 Range 2 by the level of management responsibility for the work area that will have a greater impact on school administration and operations
- Objectives and directions are clear, but there is a greater level of autonomy in determining the approach
- Manage others to achieve the objectives of the work area
- Coordinate a range of functions, such as finance, human resources and other support areas that contributes significantly to the business management function within the school
- Adapt the way work is organised and modify existing practices within precedent and established methods
- With broad direction manage the delivery of administrative and/or operational services
- Manage the delivery of a particular service or function (e.g. finance, library, human resources, faciliti

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