Aus (Brisbane, Canberra, Sydney) - Corporate

3 weeks ago

Sydney, Australia Foreign & Commonwealth Office Full time

Job Description (Roles and Responsibilities)

**Main purpose of job**:
Reporting to the Corporate Services Team in Canberra, this role is responsible for ensuring the smooth running of the British Consulate General’s office, as well as, being the first point of contact for resolution of local issues that fall under the corporate services remit in the British High Commission or British Consulate Generals.

The job holder will be responsible for providing high quality Corporate Services delivery across Australia Network. The jobholder require strong (written and verbal) communication and prioritisation skills, with agility in operating under ambiguity.

The job holder will also be providing support to the Lead IT Support Officer (ITSO), Security Manager, DCSM Finance, and DCSM Estate in delivering operational and strategic tasks ensuring compliance, business resilience and business continuity, as well as regular systems/hardware maintenance, and repairs

**This campaign is aiming to recruit 1x personnel in Canberra; 1x personnel in Sydney; and 1x personnel in Brisbane.**

**Roles and responsibilities / what will the jobholder be expected to achieve?**:

- Proactive management of the office environment, ensuring safety of staff and visitors and management of office stationery and kitchen supplies;
- Sign-posting staff and line managers on policies and procedures;
- Health & Safety - ensure FCDO health & safety policy, procedures, and systems of work are understood, implemented, supported, and monitored at the office and residential properties at Post;
- Support a well-managed security environment at Post by working with staff to ensure that physical and information security procedures are understood and in compliance, becoming the liaison point for building management and CS in Canberra;
- Upkeep of asset management/inventory of ICT equipment;
- Rebuild of laptops as and when delegated by the ITSO in Canberra and making sure all spare assets are updated on a monthly basis;
- Provide IT support under the guidance of the lead IT Support Officer as necessary;
- Provide logístical support for BCG office ensuring value for money;
- General Administrative tasks, including HR, Logistics, Procurement, H&S, HR, Security, Transport, ICT paperwork & filing etc;
- Support Information Management Officer by maintaining up-to-date Post Information Asset Register (IAR) to ensure that information assets are managed in accordance with official policy and guidance;
- Project/research admin work;
- Requisitioning, enact and acquit payments for Corporate Services
- Providing Secretariat support for Corporate Services Committees meetings and general administration tasks including meeting minutes taking, circulation of papers and agenda, filing etc as directed by the Corporate Services Manager/Head of Corporate Services;
- Monitor and respond to the Australia Enquiry mailbox;
- Any other duties as required and ad hoc Corporate Services project work.

Essential qualifications, skills and experience
- Ability to prioritise effectively in the midst of conflicting priorities and competing demands and follow through on tasks with limited supervision
- Ability to interact professionally with key players at senior levels, both within and outside the Consulate-General
- Excellent oral and written communication skills
- Knowledge and understanding of Windows, Microsoft Office, Office 365, and MS Teams.

Desirable qualifications, skills and experience
- Current clean driving licence
- Qualifications in IT or previous work equivalence in IT
- Experience in office administration
- Required behaviours- Changing and Improving, Managing a Quality Service, Delivering at Pace, Working Together Application deadline Application deadline - day Application deadline - month Application deadline - year
- 25 June 2023

Grade
- Administrative Officer (AO)

Type of Position
- Fixed Term, Full-time

Working hours per week
- 38

Duration of Post
- 12 months

Region
- Asia Pacific

Country/Territory
- Australia

Location (City)
- Brisbane, Canberra, Sydney

Type of Post
- British Consulate General

Number of vacancies
- 3

Salary Currency
- AUD

Salary
- AUD 69,303

Start Date Start Date - day Start Date - month Start Date - year
- 31 July 2023

Other benefits and conditions of employment

Salary is at AU$ 69,303 per annum (paid out monthly), plus 11% superannuation.

**Open to Australian citizens, permanent residents, and partners/ dependents of UK-based diplomatic staff currently posted in Australia.**

A security check (and clearance) may be required prior to employment.

**Learning and development opportunities (and any specific training courses to be completed)**:
The Australia network offers a wide range of learning and development opportunities, including job-specific training as necessary and broader learning linked to the FCO Diplomatic Academy.

There are opportunities to job-shadow other staff, and the successful applicant will be encouraged to ta

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