Admin Assistant

2 weeks ago

Melbourne, Australia Education and Training Full time

Location: Melbourne | Eastern Metropolitan

Job type: Full time / From 27/01/2023 - 20/12/2023

Organisation: Education and Training

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1314974

**Selection Criteria**:
**SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

**SC2** Demonstrated capacity to work and collaborate with others in a team environment.

**SC3** Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

**SC4** Possess the technical knowledge and expertise relevant to the position.

**SC5** Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

**SC6** A commitment to professional learning and growth for both self and others.

**Role**:
Accounts Administration

The Accounts Receivable and General Administration role at Mitcham Primary School may include, but is not limited to:
Accounts Receivable:

- Receipt over-counter family payments from families and students.
- Ensure Financial information on family school accounts is accurate.
- Process receipts received via Compass, cash, EFTPOS, BPay and allocate to family charges.
- Supply financial information to parents and staff as required.
- Manage Charge by Charge Cases21 Finance reports and provide information to the Business Manager.
- Balance cash received according to Cash Handling Policy and banking of funds as required.
- Finalise EFTPOS transactions daily.
- Provide Accounts Payable support to the Business Manager as required.

General Administration
- Routine customer service reception duties.
- HR, Family Charge Reports and Accounts Payable filing.
- Adhoc tasks that support the Business Manager and Finance Administration including fundraising activities and uniform sales.
- Order office administration and school sanitation supplies as required.
- Support Principal class as required.
- Newsletter collation and publication fortnightly.
- School Website maintenance.
- Other general administrative support tasks as requested.

**Responsibilities**:

- Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
- Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
- Maintain and update office records, enrolment data, diary records, and basic written records
- Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
- Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
- Coordinate the delivery of administrative services within the school
- In consultation with the principal, determine and manage work priorities within the school office
- Develop and implement strategies to ensure effective administration procedures
- Coordinate the implementation of requisitioning, purchasing and issuing procedures
- Manage client reception and office operations
- Liaise with school staff in regard to support requirements
- Coordinate staff timetabling
- Undertakes VASS and/or VET administration support
- Supports the first aid facilities and assists in delivering first aid to students

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
**DET Values**:
**Location Profile**:
Mitcham Primary School has been established since 1888 and relocated to its present site on Mitcham Road, Mitcham in 1930. The school’s tradition of educational excellence is complemented by attractively presented treed surroundings on an extensive site in Melbourne's outer eastern suburb of Mitcham. Currently the school has a population of approximately 470 students who proudly wear the traditional colours of green and white.

Mitcham Primary School strives for excellence. It is a place where all students learn in a stimulating, happy and positive environment. The staff is a professional, supportive team noted for its dedication, caring attitudes, and the delivery of quality programs. Our students are encouraged, through the school’s Behaviour Education Program, to develop self-regulation and become responsible members of the school community. The school encourages a strong partnership between staff and parents.

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