Ed Support Level 1-range 3

4 weeks ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Southern Metropolitan

Job type: Full time / From 15/07/2024 - 20/09/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Human Resources

Reference: 1418729

**Selection Criteria**:

- Demonstrated knowledge and experience in respect to administration and finance functions and systems, along with the ability to meet DE HR compliance.
- High level organisational skills with a demonstrated ability for effective time management establishing priorities, procedures and guidelines relating to the work area.
- Demonstrated high level written and oral communication skills and high level interpersonal skills, with an ability to relate effectively and sensitively with all staff, as well as students, parents, external providers and the wider school community.
- Possess the technical knowledge and expertise relevant to Financial Management.
- Demonstrated capacity to provide advice and support to management and staff with respect to Financial Management.
- Demonstrated commitment to professional learning and growth and possess the knowledge and expertise necessary to carry out the responsibilities of the position.

**Role**:
Assist the Business Manager and Principal to manage financial operations of the school.

The ES Range 1:3 Accounts Payable position is full time 1.0EFT. The workday is 7.6 hours plus an unpaid 30-minute lunch break.

The nature of the role may require additional hours of work outside of the standard hours in which time in lieu will be provided.

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
**Duties**
- Delivery of finance and administrative services, including exceptional customer service
- Accurate processing of purchase orders, invoices and all other payments in a timely manner and in accordance with DET procurement policy and the Chart of Accounts
- Monitoring of School bank accounts and cash flow
- Accurate processing and monitoring of purchase cards
- Processing and monitoring of assets including supporting the asset stocktake
- Processing of journals
- Debtor invoicing and following up outstanding payments
- Providing high level communication with creditors, suppliers and staff regarding payment of accounts
- Maintain school's records system, including creditor details, outstanding invoices and orders
- Support with reconciliation and monitoring of Camps/Excursions/Activities
- Liaising with the Business Manager in relation to any discrepancies, outstanding invoices/payments and orders on a regular basis
- Balancing petty cash and ensuring accurate record keeping
- Implement strategies to ensure effective administration and financial procedures
- Commitment to and development within a multi skilled office environment

**Other**
- Provide

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