Snd - Office Manager HR Admin

6 months ago

Sydney, Australia Intesa San Paolo Full time

Intesa Sanpaolo is the banking group leader in Italy. Assisting more than 14,6 milion of retail customers through a network of 5360 branches, it significantly supports the development of Companies and gives an important sustain to the country's growth. _The Group has a selected retail banking presence in Central and Eastern Europe, the Middle East and North Africa, with approximately 1,000 branches and 7.2 million customers in 12 countries. _Intesa Sanpaolo is also present in 25 countries in support of its corporate customers’ cross-border business. _It is looking for new qualify profiles who want to face demanding and challenging career path with the following requirements:_

**Scope and Purpose**:
Assure the effective, compliant, and smooth running of the office and HR functions - Oversee daily operations of the office including but not limited to liaising, maintaining key organizational documents, overseeing office WHS; managing general office and reception duties (e.g. ensure office supplies are replenished and staff are adequately supported in their day-to-day office needs, manage office cleanliness and presentation, couriers and mail, office facilities, greet guests, troubleshoot hardware, office equipment, and liaise with internal and external IT support. - Maintain and review effective administrative systems and procedures suggesting and implementing improvements, whilst adhering to budgetary controls. - Providing administrative support for the General Manager and executives as required. - Preparation of agendas and assistance with presentation material and minutes. - Create and maintain files and documents in accordance with records management procedures. - Responsible for dealing with local authorities and public offices for admin & personnel matters. - Manage the full life cycle of the HR process, including but not limited to the coordination of employment contracts management, onboarding, benefits and leave; maintain personnel policies and regulatory compliance, OHS; support training and development; enforcing Bank's policies and procedures;

**Required Experience**:

- 3+ years of office administration and HR assistant experience;
- Relevant experience from financial services industry is highly preferred.

**Competencies Required**:

- Computer: literate and confident user of Microsoft Office - HR Management: understanding and experience local labour requirements, experience of staff payroll and contracts management. - Experience in dealing with confidential information and demonstrate capacity to maintain confidentiality and professional standards of behaviour. - Excellent time management skills including working to deadlines and attention to details. - Personal skills: good communication skills, strong organized person, highly flexible and able to work under pressure, strong teamwork attitude. - Italian language skills would be an asset

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