Office Administrator

5 days ago


West Melbourne, Australia HAYS Full time

Office Administrator needed in Sunshine

**Your new company**
Our client is a family company that provides construction services such as labour solutions, scaffolders and painting and coating. They are currently looking for an Office Administrator to join their team in Sunshine.

The primary purpose of the Office Administrator is pivotal to ensuring a smooth internal support process across all areas of the business; including but not limited to Reception, Administration and Accounts Payable.

Please have in mind that this is a permanent full time role - office based.

**Your new role**
You will be the first point of contact for all customers and stakeholders. The expectations for this role is to provide administration support, office coordination, and support to the accounts team:
Administration
- General reception duties
- Ensure the Reception and Corporate Office areas are clean and tidy
- Organisation and facilitation of the induction process for corporate new starters
- Arrange and coordinate travel bookings
- Filing and archiving of documents as required

Creditors, Debtors etc.

Maintaining the document Archive Register and ensure an appropriate filing system is in place
- Preparing of letters and documents as required
- Adhoc photocopying, printing, scanning, binding as required

Accounts Payable
- Enter authorised invoices into the Accounting System
- Perform monthly creditor reconciliations and follow up outstanding invoices with Project Manager’s
- Support electronic payment of creditors
- Printing and distribution of invoices
- Answering and fielding calls relating to supplier invoice payment
- Prepare and issue invoices to clients
- Process EFT payments using the EFTPOS terminal
- Return invoices for checking where purchase orders and/or price have not been checked

Hours: 9am to 5pm - 30 minutes lunch break

Parking provided

**What you'll need to succeed**
To succeed in this role, you will need to have:

- Previous experience in similar roles
- Strong ability to coordinate various tasks, manage time and priorities to deadlines
- Ability to work in a fast-paced and constantly changing environment
- Ability to navigate and overcome challenging personalities
- Strong people skills - able to build rapport, negotiate, manage expectations easily
- Approachable friendly manner with a proactive, can-do attitude
- Excellent accuracy and attention to detail
- Strong organisational skills
- Customer-focused, with excellent client service skills
- Flexible, proactive and collaborative approach
- Outstanding communication skills - verbal and written

**What you'll get in return**
Training provided, parking on site, great friendly and positive team culture.

Salary $60k to $65k+ super depending on the level of experience.

**What you need to do now**

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

**LHS 297508** #2731086



  • West Melbourne, Australia The Admin Shop Full time

    Our client an established tyre fitter, focused on fitting vehicles with the best from Australia’s largest selection of tyre brands. We are looking for an amazing Office Administrator to assist at head office on a permanent full time basis! - Proven experience working in office administration - Ability to multi-task and meet deadlines in an autonomous...


  • West Melbourne, Australia HAYS Full time

    Fantastic opportunity for an Administrator to join a reputable government organisation in Sunshine. - Full Time Monday to Friday 8.30am till 5pm - $42.54 plus Super - 12-month contract with a strong view to extend - Must be an Australian Citizen Your new company What you'll need to succeed - Prior experience in an administrative role. - Ability to adapt to...


  • West Footscray, Australia Kelsian Group Full time

    **Office Administrator** Are you an administration superstar? Looking for a role where variety is the spice of life? Our new Office Administrator will: - Have impeccable presentation and a friendly disposition - Have polished communication skills, including the ability to de-escalate challenging conversations - Have great time management abilities - Be a...


  • Newcastle West, Limerick, Australia Calvary Health Care Full time

    #534047 Administration OfficerDepartment of HaematologyCalvary Mater NewcastleFixed Term Part-TimeFixed Term Part-Time (12 months, 16 hours per fortnight).Salary Classification: Administration Officer Level 3, Year 1-2.Remuneration: $34.46 - $35.54 per hour + superannuation + annual leave loading + salary packaging options.Required to work on Wednesdays.THE...


  • West Melbourne, Australia Blue Star Homecare Full time

    **Blue Star Homecare** is looking for a flexible and vibrant person to join a leading healthcare service provider in the NDIS space located in Sunshine West. You will play a fundamental role in providing support to the team, clients, and their families. You will ensure that the clients and visitors are greeted, as well as being responsible for a wide range...


  • West Melbourne, Australia Blue Star Homecare Full time

    **Blue Star Homecare** is looking for a flexible and vibrant person to join a leading healthcare service provider in the NDIS space located in Sunshine West. You will play a fundamental role in providing support to the team, clients, and their families. You will ensure that the clients and visitors are greeted, as well as being responsible for a wide range...

  • Office Administrator

    3 weeks ago


    Caloundra West, Australia Goop Guys Full time

    Goop Guys have a Full-time Customer Service/Administration position available in their fast-paced Head Office in Caloundra. The successful applicant will have: - Exceptional Customer Service Skills - Confident Phone Manner - Good Problem-Solving Abilities - Clear Communication including being able to adapt to changing situations quickly utilising their...


  • West Perth, Australia Partnered Health Full time

    High performing supportive team - Opportunity to develop within a growing business - Fast paced and dynamic working environment **Baseline Onsite has been providing Security, Medical, Rescue and Safety services to the mining, marine and energy industries since 2010.** Our offices are operated by industry professionals who understand the challenges of...

  • Office Administrator

    3 weeks ago


    Cabramatta West, Australia JPlus Care Australia Full time

    **Join the JPlus Care Australia Family!** Are you a highly organized and detail-oriented individual with a passion for making a difference? JPlus Care Australia is seeking a dedicated **Full - Time Admin/Rostering Officer** to join our growing team! **About Us**: At JPlus Care Australia, we're committed to providing exceptional care and support to our...


  • West Melbourne, Australia Chandler Macleod Full time

    **Mandatory: Australian Citizenship required to work within Federal Government** Our Federal Government client is seeking to engage multiple **APS4 Administration Officers** for 12 month assignments with potential extension in **Sunshine or Geelong**. If you have experience in Disability, Health or the Aged Care sectors please apply. *** **About the...


  • Newcastle West, Australia Compass Housing Services Full time

    Monday to Friday role - 9 day fortnight options - Salary packaging of up to $15,899 per year available - Based at our Newcastle West office with hybrid working options **About Us** Home in Place is a charitable international community housing organisation with a vision that all people have appropriate and affordable shelter and are engaged in sustainable...


  • Heidelberg West, Australia Zeavola Bathware Full time

    We are seeking a confident and motivated individual that can keep up with the demands of a busy office and add valuable input to our team. **Main duties**: assisting current office team with the following tasks. - account payable - receptionist / phones management - general operations duties - filing / data organisation **Skills and experience** -...


  • Newcastle West, Limerick, Australia NSW Health Full time

    Employment Type: Permanent Part TimePosition Classification: Administration Officer Level 2Remuneration: $32.30 - $33.37 per hour plus superannuationHours Per Week: 28Requisition ID: REQ561121Location: John Hunter HospitalApplications Close: 7 April 2025 - 11:59pmAbout The OpportunityNSW Health Pathology are looking for a talented Administration Officer to...


  • Melbourne, Australia Downer Group Full time

    **Administration Officer available with Downer at The Alfred Hospital** Downer is a great Australian success story. You'll find us in diverse locations from airline lounges and major sporting venues to city offices, hospitals, aged care facilities and army barracks. We have a strong presence all around Australia and New Zealand and we are proud of our...


  • Wynnum West, Australia Blue Care Full time

    Make a meaningful difference with BlueCare We’re looking for someone who wants to make the world a little better through small moments that leave big impacts. To build meaningful relationships and make a difference in the lives of others. An integral part of our big-hearted BlueCare team, as a Administration Officer you’ll be encouraged to grow,...


  • West Gosford, Australia EPES Full time

    Administration assistant within a small consulting engineering business. We move quickly and our projects have a lot of complex moving parts. The role will be a busy one, and includes among others - Administration support - booking travel arrangements, data entry, reports - Assisting the Office Manager with administering our Quality Management Systems -...


  • West Perth, Australia KCB Australia Pty Ltd Full time

    KCB Australia’s Perth office has created an immediate opening for an Office Administration Assistant to support the Australasia groups Perth team. Reporting to the Manager, WA, and with support from the Brisbane office services team, the role will provide a wide range of office and project support. We are ideally looking for a motivated team player who has...


  • Melbourne, Australia Quinlan Consulting Full time

    **Administration Officer Position** Our client, a member organisation represents a highly specialised group of medical professionals across Australia and New Zealand. In this highly collaborative environment, each team member plays a valuable role in supporting their mission. **The Position**: As Administration Officer, you will work with the head office...


  • West Perth, Australia Intellisense.io Full time

    Intellisense.io has a rare opportunity for an Office Administrator/ Bookkeeper to join our growing team. As an Office Administrator/ Bookkeeper you will take full ownership of the business admin in our Australian offices. You will be able to work remotely with truly flexible hours and working conditions. This role is on a casual worker contract and the...

  • Office Administrator

    2 weeks ago


    Melbourne, Australia Elevate Support Care Full time

    **Purpose of role** Administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and mentoring office assistants. The office administrator ensures the smooth running of our company’s offices and contributes to driving sustainable growth **Main duties and...