Project Officer

2 months ago

Sydney, Australia Association of Independent Schools of NSW Full time

**Location**:
AISNSW

Employment Type:
FP - Full-Time Permanent

Department:
Office of the Chief Executive

Closing Date:
09/06/2023

Expand and share your high level executive support and project expertise by joining the Association of Independent Schools of NSW (AISNSW) as a Project Officer in the Office of the Chief Executive Portfolio.

We are seeking a **full-time project office**r with **exceptional oral and written communication skills** to support the Associate Chief Executive in a high level capacity.

**Who are we?**
AISNSW is the peak body supporting and representing independent schools in NSW and provides a range of services across NSW and ACT. With the core values of integrity, professionalism, respect and collegiality, AISNSW seeks to further the ideals of independent education: choice, diversity, quality, opportunity and excellence.

**What will you do?**
Under the direction of the Associate Chief Executive, the Project Officer will support the coordination of Portfolio and AISNSW activities. This will include creating templates for reporting purposes, preparing PowerPoints and ensuring appropriate filing and record-keeping.

This position will ideally suit a proactive and organised person who is adept at balancing competing demands and priorities.
This position will involve working with colleagues across the organisation.

**What qualifications and experience will you need?**
- Tertiary education qualifications.
- Experience in a similar role.

**What will be your key responsibilities?**
- Undertaking the administration of a diverse and varied range of projects, including developing accountability mechanisms to track project deliverables and monitoring project progress.
- Preparing project documentation and other materials i.e., PDF, PowerPoint, Reports, Surveys; etc.
- Scheduling and diary management including forward planning and itinerary preparation.
- Organisation of meetings including correspondence, documentation and catering as required.
- Communication with senior staff across the organisation, schools, government departments and other stakeholders.
- Preparation and management of correspondence and other documentation.
- Other duties as required by the Chief Executive.

**What skills and attributes will you have?**
- Capacity to maintain confidentiality, discretion and deal respectfully with sensitive matters.
- High level organisation skills.
- High level communication, analytical and interpersonal skills, to work collaboratively with colleagues across the organisation as well as schools, government agencies and other stakeholders.
- Demonstrated skills in project management, including working to deadlines, balancing competing priorities, teamwork and working across a range of projects simultaneously.
- Proven ability in the use of Microsoft Office products, including Word, PowerPoint and Excel.
- Reasonable technological skills and confidence with learning new technologies.
- Willingness and capacity to work independently and collaboratively within a small team and across the organisation in a proactive manner.
- Commitment to the purpose and values of AISNSW.

**What we need**:

- Full-time availability, Sydney-based role.
- Capacity to work within the office environment.

**What we offer you**:

- Structured induction processes.
- Four weeks annual leave (additional leave for the office closure period between Christmas and New Year is determined by the Board each year).
- Salary packaging.
- Flexible work arrangements including a combination of working away from the office as well as dedicated time for collaboration in the office.
- Internal and external professional learning opportunities, such as courses and conferences.
- Dedicated, staff wellbeing initiatives to promote connectedness and self-care.

**Reporting line**

All positions are overseen by the Chief Executive.
The role reports to the Associate Chief Executive: Policy, in the Office of the Chief Executive Portfolio.

**Application process**
- Covering letter
- CV
- Overview, including specific examples, that highlight your:

- current role and recent experience related to executive support and supporting project administration,
- skills and attributes aligned to the role of an AISNSW Project Officer.

You may like to refer back to the **Key Responsibilities **and **Skills and Attributes** sections of this position description. The overview is to be no longer than one page.

Applications close **Friday 9 June 2023.**

Please direct any questions to:
**Margaret Molloy | HR Manager**
**AISNSW | Level 12, 99 York Street | SYDNEY NSW 2000

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