Administrative Assistant

3 weeks ago

Melbourne, Australia FM Global Full time

**Overview**:
FM Global is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM Global helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles.

An opportunity has become available within the Engineering team for an administrative assistant, based in Sydney or Melbourne. This is a full-time position reporting to the Operations Engineering Manager and providing administrative support to the entire Operations Engineering Management Team (7 people).

***Responsibilities**:

- Anticipates and prepares materials needed for quarterly reports.
- Prepare agendas, correspondence, appointments for both in-person and virtual meetings, calls, etc.
- Ensures actions from meetings are captured, tracked and completed.
- Composes correspondence, reports, newsletters, presentations, agendas for the team.
- Monthly tracking and recording of statistics for the engineering department.
- Handles a wide range of administrative details, usually of a confidential nature, on behalf of others; uses considerable judgment and initiative to resolve issues or actions to take in non-routine situations.
- Plans a Duty Manager roster and calendar on a weekly basis including updating the roster and sending out calendar invites.
- Assists in the development of the engineering business plan, and related event planning & functions.
- Schedules appointments; arranges travel schedule and reservations, supervises calendars, for the team.
- Expense Management for all team members (using Chrome River).
- Analyses complex information requests, prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from number of sources.
- Providing back up administration support as required.

**Qualifications**:
**Education**: High School diploma or equivalent; some tertiary education preferred.

**Experience**: 5+ years of administrative experience supporting a work group or manager, including some executive or team assistant experience.

**SKILLS/KNOWLEDGE**:
Excellent Excel, Word & Outlook skills

Pro-active, can do demeanour

Excellent attention to detail,

Excellent written and verbal communication skills;
Significant interpersonal skills;
Ability to handle confidential information and material,

Decisiveness & Judgement

Please submit a CV and cover letter.

We offer our employees excellent career advancement opportunities and a wide range of benefits including career long learning, education assistance, flexible working, private health insurance & rich well-being programs, volunteer days and much more

**Closing Date for Applications: Friday 31st March 2023

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