Hmm-administrative Assistant

2 weeks ago

Fairfield, Australia CORE Community Services Full time

**Introduction**:
CORE Community Services Ltd. is a not for profit organisation serving South West Sydney for over 40 years. We provide a wide range of services, activities and programs across 5 Services - Children's Services, Youth Services, Multicultural Communities, Aged and Disability Care (ADC) and Community Engagement.. Our mission is to provide tailored diverse client centric services and opportunities that support and empower vulnerable communities to thrive, resulting in the best outcomes for all individuals.

**Description**:
This position operates within our Aged & Disability Care Service’s (ADC) Home Modifications & Maintenance Team, delivering a range of services to our aged & disabled clients. The main objective is to provide administrative support for the day-to-day operations of a busy office. Situated at our Yennora office, this role reports to the Home Modifications & Maintenance Program Manager.

This is a temporary maternity coverage position from 18 March 2024 until 25 October 2024.

**Responsibilities Include**:
Answer telephone & provide information on referral process & services available.
Accept referrals from the MAC portal & enter consumer information into data base.
Oversee Lawnmowing program & provide direct support to sub-contractors & consumers.
Update compliment & complaints register.
Order stationery, office supplies &/ or stock levels in warehouse as required.
Liaise with subcontractors & consumers to book appointments for modifications & maintenance work.
Reconcile HMM bank account & Bunnings account at the end of each month.
Provide general admin support to HMM team - information packs, collecting & sorting of mail.
Enter data to DEX weekly.
Prepare deposit analysis of consumer fees collected, with a breakdown of relevant accounting codes, for authorisation by the HMM Program Manager.
Monitor outstanding invoices on a weekly basis.
Any other tasks as required by your manager.

**Skills and Experiences**:
**Selection Criteria**:
Highly developed interpersonal skills.
Excellent phone manner.
Excellent written & verbal communication skills are essential.
High-level skills in Microsoft Office Suite, Outlook & Internet Explorer.
Competent in professional documentation, including minutes taking, preparing high-level correspondence & reports as requested.
Ability to multi‐task & work in a well organised manner, both independently & as part of a team.
The ability to prioritise workload & make decisions regarding the day to day tasks
Ability to maintain high levels of privacy & confidentiality.
Successfully Undertake a National Police Check

Application closes on 12 February 2024.

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