Event Executive

7 months ago

Melbourne, Australia Encore Global Full time

The Event Executive is a key role in the portfolio team with wide ranging responsibilities. In this role the Event Executive will be responsible for working with other Event Executives and Portfolio Director, assisting with administrative duties, the exhibitor customer journey and also be required to work on-site at specific shows to assist with the successful delivery of the shows.

This is a 6-month contract position with the possibility of extension.

**About Us**

ETF is a full-service conference and exhibition organiser with over 30 years’ experience in trade and consumer exhibitions, conferences, and events. ETF’s current portfolio includes 8 x exhibitions and conferences across a diverse range of industries. ETF is a wholly owned subsidiary of Encore Event Technologies, a global AV and events company with operations throughout Asia Pacific with 1,100 staff. In turn, Encore Event Technology is owned by PSAV (11,000 staff in 49 offices), a global event experience company with an 80-year history.

**Primary Responsibilities**
- Work on conference programs, securing confirmed speaker biographies, photos and presentation details and updating the website
- Assist in identifying and working with show media partners and suppliers and ensure clear and accurate communication with all stakeholders
- Co-ordinate and formulate the creation and printing of Show Guide for each exhibition
- Support Operations in any tasks and responsibilities that maybe be required onsite
- Responsible for the development and implementation of the exhibitor customer journey from contract confirmation to the exhibitor being onsite. Plan and execute key timelines and activities around this
- Maintain professionalism at all times when communicating and corresponding with exhibitors for any given exhibition, either verbally or in written format
- Ensure that all exhibitor contracts are recorded and entered into the system once the Sales Executive has finalized the sale with the exhibitor
- Assist with each individual show budget under the direction of the Portfolio Director to ensure it is up to date and accurate
- Manage the sponsorship and partners deliverables spreadsheet and ensure delivery to timelines

**Attributes For Success**
- ** **Experience working in the events industry
- Experience in customer service, sales or administrative focused roles
- Strong communication skills
- Experience managing projects
- ** **Excellent attention to detail and high standards for their work
- Ability to remain calm under pressure
- Embody diversity, equity and inclusion
- Ability to work as part of a team

**The Benefits**
- Flexible work model - combination of WFH and from modern offices in Port Melbourne
- Professional development and career growth opportunities
- Join a fun, dynamic and supportive team environment

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