Receptionist and Administration Assistant

3 weeks ago

Melbourne, Australia Baker Heart and Diabetes Institute Full time

Generous NFP Salary Packaging options

**The opportunity**:
We are seeking an enthusiastic and motivated Receptionist and Administration Assistant with a strong customer service and administration background to join our Administration Services team. Key duties will include managing front-of-house services, preparing seminar advertising, organising catering, stationery, archiving, mail services, etc.

**Key duties**:
In this role you will be expected to:

- Provide a welcoming and professional first impression for callers and guests.
- Manage the meeting room booking process on behalf of the staff and in conjunction with other reserved room calendar editors.
- Disseminate advertising for in-house and external meetings and seminars.
- Provide administrative assistance on an ad-hoc basis to assist operational divisions when workload dictates.
- Sort incoming mail quickly and appropriately and record incoming mail for the Finance team.
- Manage office supply and courier supplier relations including account reconciliation and preparation of payment forms (local, interstate, and international couriers; postal accounts; Alfred car parking, stationery, business cards, etc.).
- Support the advertising of internal seminars, including organising catering and setting up of meeting space.

**Skills and experience**:
You will have:

- 1+ years in an administrative, secretarial, or receptionist role; or a combination of relevant experience and/or education/training.
- Demonstrate excellent telephone manner and communication skills as well as good organisational and customer service skills.
- Excellent planning and organisational skills, including the ability to manage a range of tasks with conflicting priorities.
- Competence with the Microsoft suite of programs.
- Demonstrated ability to meet deadlines without compromising close attention to detail and accuracy.
- A high level of interpersonal skills and demonstrated ability to participate positively in a diverse team.

**Benefits**:
Working at the Baker Institute offers flexibility, professional development, and the opportunity to contribute to a research centre of world renown. Benefits include generous salary packaging, an employee assistance program, as well as modern offices and laboratories adjacent to the Alfred Hospital and walking distance to St Kilda Road, Chapel Street, and Fawkner Park.

Read more about our gender equality and diversity initiatives.

**How to apply**:
**Contact details**:
**Long Bui**

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