Administration Officer

6 days ago

Geelong, Australia City of Greater Geelong Full time

**Administration Officer - Councillor and Executive Support**:
**Job no**: 497978

**Work type**: Temporary Full Time

**Classification**: Band 5 ($74,858- $84,918 pa)

**Categories**: Administration & Support

**Create our future together at the City of Greater Geelong**
At City of Greater Geelong, we are committed to working together for a thriving community. We do this by delivering over 130 services to our rapidly growing population and working hard to protect and improve what it is that makes Greater Geelong on Wadawurrung country such a great place to live, work and study.

We’re going through an exciting period of change that will help us serve our community better. From digital modernisation to the contemporary, sustainable office we've built in Central Geelong, now more than ever is a great time to join our team at the City of Greater Geelong.

Our Community is made up of diverse people from all walks of life, and it’s important to us that our workforce represents and celebrates this strength.

We encourage great people from all backgrounds to join us. We encourage authenticity, because inclusion makes us stronger.

If you’re excited about working together to create a Clever and Creative Greater Geelong, and joining a workplace where all people can thrive, then hit **apply** - we’d love to meet you

**About the role**
In this role, you will provide general administrative and business support to the Mayor, Councillor & Executive Support Unit, including drafting correspondence on behalf of Council, preparation of reports, and support for meetings and events.

Key responsibilities include:

- Assist with the preparation of Wurriki Nyal meeting rooms and associated amenities as required as per meeting plan and in line with any predetermined risk related requirements.
- Support process reviews on a project basis to identify and implement improvements to business processes.
- Assist with coordinating diary appointments via the processing of invitations to the Mayor, Councillors and CEO, and follow up with attendance at functions including registration, travel & accommodation, etc.
- At times, assist in preparation of reports detailing Councillor expenditures (e.g. phone, taxi, travel etc.).
- Assist the preparation of research and briefing notes as requested by the Manager Mayor & Councillor Support for Councillors.
- Support Councillor inbox triaging and request management when required and requested from the team.
- Input data and record correspondence, requests and invitations using corporate (Rex and Pathways) and MS office software.

**About you**
To be successful in this role, you will have significant business administration experience in a complex organisation.

Essential Experience:

- Ability and confidence in working in a time sensitive environment with attention to detail.
- Ability to connect with people through well-developed verbal and written communication ensuring accuracy and an approachable style.
- Professional presentation and courteous manner enabling professional, flexible and friendly working relationships.
- Awareness of the cultural and community responsibilities of civic office.
- Experience in contributing to a positive and flexible team environment.
- Victorian Drivers Licence.

**A career with us**
With flexible working options, our people have choice in how and where they work. Our employees connect with us from across the Greater Geelong region and beyond.

Central Geelong-based City employees are now based in our new Civic Precinct, Wurriki Nyal. Meaning ‘speak and talk together’ in local Wadawurrung language. Wurriki Nyal sets the benchmark for what a sustainable, inclusive and culturally safe workplace can be, including industry leading sustainability standards, a flexible and people-focused design, safe and inclusive spaces and public realm.

We’re committed to supporting better accessibility for our customers and our people. We encourage you to talk to us about any adjustments or additional support you may require during the recruitment process, as well as how this role can be flexible for you.

We offer:

- flexible work arrangements including RDO options in specified work areas
- salary sacrificing and novated lease options
- cultural and ceremonial leave
- study leave
- paid parental leave (16 weeks primary and six weeks secondary) and superannuation payments on all 52 weeks primary parental leave
- IVF, surrogate and miscarriage bereavement leave
- training and career development opportunities
- a healthy and safe environment
- our employee wellbeing program
- corporate membership rates at Swim Sport and Leisure facilities
- unlimited access to LinkedIn Learning

**Applications and Enquiries**
- We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and w

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