Accounts & Office Manager- Full-time

7 months ago

Moore Park, Australia Black Star Pastry Full time

Ready to shine like a star in our financial universe? Black Star Pastry is on the lookout for a skilled Accounts & Office Manager to take charge of our full accounts payable function and provide out-of-this-world bookkeeping support services, including the day to day office management.

**Who We Are**:
Part of the JKLP Group, a Melbourne-based entity known for creating memorable experiences, our constellation includes the fabulous Jackalope Hotels, the stellar Rare Hare Wines, the awe-inspiring Rain Room Australia, and as mentioned the always delicious Black Star Pastry.

Black Star Pastry opened its first boutique patisserie in Newtown in 2008 and since then we have grown into an institution with stores across Sydney and Melbourne.

We are most famous for our Strawberry Watermelon Cake which has become a social media sensation, with the New York Times declaring it “the world’s most instagrammed cake.”

Currently based in Moore Park we will be relocating to a brand new, purpose-built HQ in Alexandria later this year.

**The Mission**:
Under the guidance of the Commercial Finance Manager, you'll be the backbone of our Accounts Payable function (about 60% of your week), as well as delivering top-notch support to the business while ensuring internal customer service is as bright as a star.

This role offers more than just a job; it's an opportunity to bring financial excellence to life and contribute significantly to Black Star Pastry's success.

A day in the life could include any of the following
- Mastering and reconciling accounts functions, including supplier statements and invoice cross-checks.
- Ensuring proper approvals before payments, managing external POS system data, and completing weekly payment runs.
- Excelling at bank and credit card reconciliations, and even managing Armaguard deposits - talk about versatility
- Supporting mid-month and month-end reporting with precise balance sheet reconciliations.
- Contributing to supplier contract oversight and sparking savings through market reviews.
- Pioneering strategies that slash input costs and challenge supplier terms.
- Anchoring solid procedures and controls for purchasing, receiving, and storing functions.
- Collaborating with business department managers on risk and compliance obligations.
- Elevating internal control improvements and smoother reconciliations.
- Offering a hand with general bookkeeping and accounting support across the business.

**What Makes you Shine the Brightest?**
- Meticulous attention to detail, spotting what others might miss.
- Can comfortably handle high transaction volumes with skilled data entry.
- Embrace challenges with a critical mind and a hunger for learning.
- Administrative finesse, maintaining accurate filing with precision.
- Stellar communication skills, bridging connections with internal and external partners.
- Cool, calm, and collected in high-volume environments, juggling tasks effortlessly.
- A team player with strong independence, finding balance across both.
- Proficient in Xero, and a bonus if you've experience with receipt bank.
- Excel mastery.

This role might suit an Office Manager who loves the finance aspect of their role or an experienced bookkeeper wanting to play a part in the smooth running of the office.

**Why Black Star Pastry?**

We're not just a workplace; we're a financial adventure waiting to be explored. Join us, and you'll have a front-row seat to our meteoric growth and enjoy working with a team of hands-on and autonomous professionals who get the job done and have fun while doing it.

We are passionate about our brand but don’t take ourselves too seriously, and as such we enjoy a down-to-earth cohesive working environment and awesome Star Benefits that include:

- Transport allowance of $20 per week (pro-rated for part-time employees).
- Birthday leave - one additional annual leave day per year to be taken within a week of your birthday.
- Well-being leave - one additional annual leave day to be taken for mental health & well-being.
- Birthday cake - complimentary 4-portion cake of employee's choice to be taken within a week of your birthday.
- Free, confidential counselling, support and advice through ConnectPsych.

**How to Get Onboard**

If this sounds like the perfect next adventure for you please APPLY NOW with your resume and cover letter.

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