Current jobs related to Office Administrator - Sydney - Hub Australia


  • Sydney, New South Wales, Australia Australian Taxation Office Full time

    Key ResponsibilitiesWe are seeking experienced Administration Officers to join our Client Services team in the Tax Practitioners Board.As an Administration Officer, you will provide telephony support, mailbox management, and process high-volume applications. You will have experience in administration and an understanding of how to apply legislation.You will...


  • Sydney, Australia NSW Parliamentary Counsel's Office Full time

    **Agency overview** The Parliamentary Counsel’s Office (PCO) is headed by the Parliamentary Counsel and is a Public Service executive agency related to The Cabinet Office portfolio under the Government Sector Employment Act 2013. The PCO provides a comprehensive and integrated range of high-quality services for the drafting of, and access to, NSW...

  • Office Administrator

    2 weeks ago


    Sydney, Australia IIQAF Full time

    We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and mentoring office assistants. The ideal candidate will be competent in prioritizing and working with little supervision. They...

  • Office Administrator

    3 weeks ago


    Sydney, New South Wales, Australia Fitzgerald Jenkins Recruitment Full time

    Job Title: Office AdministrationJob Summary:Fitzgerald Jenkins Recruitment is seeking an experienced Office Administrator to support their Sydney branch. As an Office Administrator, you will be responsible for providing administrative support to the team, ensuring the smooth operation of the office, and maintaining accurate records.Key...

  • Office Administrator

    3 weeks ago


    Sydney, New South Wales, Australia Fitzgerald Jenkins Recruitment Full time

    Job Title: Office AdministrationJob Summary:Fitzgerald Jenkins Recruitment is seeking an experienced Office Administrator to support their Sydney branch. As an Office Administrator, you will be responsible for providing administrative support to the team, ensuring the smooth operation of the office, and maintaining accurate records.Key...

  • Administrative Officer

    4 months ago


    Sydney, Australia Credible Full time

    **This new opportunity is for an Administrative Officer with Roebuck Trust**: **Job Overview** **Key Responsibilities** **Office Management**: - Oversee and support all administrative duties in the office and ensure that the office is operating smoothly. - Manage office supplies inventory and place orders as necessary. - Develop and implement office...

  • Office Administrator

    4 months ago


    Sydney, Australia CareCone Australia Full time

    Carecone Australia is urgently scouting for an **Office Administrator.** **Location**: Sydney, NSW **Employment Type**: 6 months Contract (fixed term contract) **Job description**: As the Office administrator, you will be responsible for providing a high level of administrative support for smooth business operations. **Your Duties** - Coordinating office...


  • Sydney, New South Wales, Australia Fit Kidz Learning Centres Full time

    About Fit Kidz Learning CentresWe're a family-owned and operated business with a passion for providing high-quality early education to children. Our vision is to create a supportive and inclusive environment where children can thrive and reach their full potential.Job DescriptionWe're seeking a highly organized and professional Office Manager to join our...

  • Office Administrator

    2 weeks ago


    Sydney, New South Wales, Australia Fitzgerald Jenkins Recruitment Full time

    Administrative Support Opportunity **Job Summary** Fitzgerald Jenkins Recruitment is seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our Sydney branch, including onboarding new staff, managing lease agreements, and maintaining...

  • Office Administrator

    2 weeks ago


    Sydney, New South Wales, Australia Fitzgerald Jenkins Recruitment Full time

    Administrative Support Opportunity **Job Summary** Fitzgerald Jenkins Recruitment is seeking an experienced Administrative Support Specialist to join our team in Sydney. As an Administrative Support Specialist, you will be responsible for providing administrative support to the Sydney branch, including onboarding new staff, managing lease arrangements, and...


  • Sydney, New South Wales, Australia Flinders And Upper North Local Health Network Full time

    Job Title: Administration OfficerFlinders and Upper North Local Health Network is seeking an experienced Administration Officer to join our team.About the RoleThe Administration Officer will be responsible for providing administrative support to the Business Support and Administration Team Leader and other staff members. This includes maintaining accurate...

  • Administration Officer

    3 months ago


    Sydney, Australia Act for Peace Full time

    About the role The Administration Officer is a newly created position that will report to the Head of Operations (HoO) and will play a critical role in supporting our team to ensure that the needs of our employees are met in a timely and efficient manner. The Administration Officer will provide diary management for the CEO and support the HoO with...


  • Sydney, New South Wales, Australia Fitzgerald Jenkins Recruitment Full time

    Administrative Role ==================== We are seeking an experienced Administration Analyst to support our Sydney branch. Reporting to the Head of Administration, this position will be responsible for the following key areas: ### Key Responsibilities * Onboarding of staff to the Sydney branch, including temporary accommodation arrangements and lease...

  • Office Administrator

    1 month ago


    Sydney, Australia Now Careers Full time

    Part Time Role - Opportunity for WFH - Construction Office Administrator **Key Responsibilities**: - Manage day-to-day office operations and provide administrative support to the team. - Maintain office supplies inventory and place orders as needed. - Coordinate and schedule meetings, appointments, and travel arrangements. - Assist in the preparation of...


  • Sydney, New South Wales, Australia Flinders And Upper North Local Health Network Full time

    Job Title: Administration OfficerFlinders and Upper North Local Health Network is seeking an experienced Administration Officer to join our team.About the RoleThe Administration Officer will be responsible for providing administrative support to the Business Support and Administration Team Leader and other staff members. This includes maintaining accurate...

  • Office Administration

    4 months ago


    Sydney, Australia Ivory Group Full time

    Flexible working hours - Full time permanent position - Fun and energetic team culture **ABOUT THE COMPANY.** Our client are a reputable company who pride themselves on excellence in delivering and meeting the needs of their clients. They are a vibrant and highly dedicated team of professionals who work collaboratively to ensure successful outcomes. They...


  • Sydney, Australia PERSOLKELLY Full time

    As an Administration Officer, you will be interacting with a range of stakeholders both internally and externally, dealing with all day-to-day general administrative tasks. Administration Officers - Multiple Opportunities Available! - Recognised and industry leading multinational corporations - Short and long-term assignments available - Flexible working...


  • Sydney, New South Wales, Australia Fitzgerald Jenkins Recruitment Full time

    {"title": "Administrative Support Role", "subtitle": "Sydney Contract or Temp", "content": "Fitzgerald Jenkins Recruitment is seeking an experienced Administration Analyst to support their Sydney branch.This role will be responsible for the following:Onboarding of staff to the Sydney branch, including temporary accommodation arrangements and lease...

  • Office Administrator

    3 months ago


    Sydney, Australia HAYS Full time

    Office Administration role now available! **Your new company** I am currently recruiting for a permanent, full-time Office Administration role within a construction company based in the Sydney CBD. This construction company specialises in commercial fitout, makegoods and building upgrades. This company is now seeking a highly motivated individual to join...

  • Office Administrator

    3 weeks ago


    Sydney, New South Wales, Australia Seven Consulting Full time

    About the RoleWe are seeking an experienced Office Administrator to join our Sydney office on a part-time basis. As an Office Administrator, you will provide administration support to the Head Office team, ensuring the smooth operation of our office.Key ResponsibilitiesOffice management and administrationSupporting company events, including venue selection...

Office Administrator

4 months ago


Sydney, Australia Hub Australia Full time

Great Place to Work certified business
- Funds targeted towards personal development & wellness.
- Convenient CBD based location, right next to Wynyard station.

**Workplace Coordinator | Sydney**

Reports to: Clubhouse Lead

Start date: ASAP

Location: Sydney

Employment type: Permanent - Full-Time (FTE 1.0)

Ordinary hours of work: Our clubhouses are staffed between 08:30 - 16:30 Monday to Friday. After-hours work will may required for Member Events.

**About Hub Australia**:
Hub Australia provides premium workspaces, business networks, and services across 12 locations in Sydney, Melbourne, Brisbane, Canberra and Adelaide.

Founded and headquartered in Melbourne, Hub has rapidly grown to become the largest privately-owned coworking operator in Australia, with over 150 staff and 5500+ members ranging from small business and government to non-profit and corporations.

Established in 2011, Hub is a Certified B-Corporation and the first coworking space in Australia to be certified Carbon Neutral with Climate Active. Hub is a fun, energetic, and dynamic environment with plenty of room for growth - as we continue to build the best place to create, share, and work with others, there’s a perfect place for you to grow with us.

**The purpose of the role**:
As Workplace Coordinator, you will help to deliver top notch customer experiences by learning the ins and outs of our community, providing a warm welcome, maintaining a pristine Clubhouse through morning, midday and evening space resets and supporting the Clubhouse Lead with member administration, facilities and tech requirements.

As you work to maintain an awesome facility, you’ll be accountable for ensuring expense targets are met or beaten and that Clubhouse supplies are stocked and ordered in a timely manner. You’ll help to support Clubhouse events and will help to generate member communications.

As Workplace Coordinator, you’ll meet regularly with your manager and the Facilities, Infrastructure and Tech Lead to define areas of improvement and opportunities to contribute to Hub Australia. You’ll be encouraged to bring forward ideas and insights you are passionate about and to be open, reflective, and collaborative.

**Responsibilities by function**:
**Daily Clubhouse Operations**
- Responding to the space needs of members to ensure their experience is a successful one.
- Coordinating office move-ins and outs, including adding/removing furniture as requested, cabling desks and other ad hoc manual tasks
- Responsible for the daily opening and closing of the clubhouse
- Hosting the Welcome Desk as required, ensuring an excellent level of customer service to members and guests and carrying out administration duties as required
- Work autonomously to make sure regular Space Checks of the Clubhouse are completed, ensuring everything is presented and working to the highest standard
- Taking responsibility to ensure the member kitchen area is always functioning and ready for community use. This includes, but is not limited to, proactively restocking kitchen supplies, monitoring dishes, and restocking cleaning products
- Management of purchasing supplies necessary to operate the Clubhouse and run community events through regular stocktakes
- Managing Clubhouse expense spreadsheets and credit card use, including uploading of all necessary receipts
- Management of our Access Pass system (Salto) for onboarding and ongoing membership changes
- Checking in daily with the Clubhouse Lead and team to assure smooth experiences for members in the Clubhouse throughout the day
- Coordinate with Clubhouse Lead to support members moving in/out of the space, ensure office condition reports are completed in a timely fashion
- Ensuring members are aware of any changes, etiquette and events via in-space posters, TV screens and projected images, information sharing at community events etc. to ensure members are informed on key space related activities
- Supporting the Clubhouse Team with programming within the space
- Assisting with membership administration.

**Space Maintenance and Tech Support**
- Being the Clubhouse Tech Rep, providing IT support for Clubhouse users and participating in the national facilities and tech meetings
- Ensuring you are across any maintenance projects underway and their impact on the member community
- Coordinating onsite maintenance and works as required, as well as building and maintaining relationships with key external contractors
- Own the ticketing process by ensuring Zendesk tickets and maintenance projects are being resolved in a timely manner. As well as managing the escalation of complex technical and facilities issues to our Tech or Facilities Teams
- Ensuring the clubhouse remains functional, welcoming and clean as per national specifications (Experience Data Sheets)
- Coordinate with necessary teams to arrange off-site contractors when needed

**Important Metrics**:

- Experience Data Sheets (EDS) audits
- Hub Happiness Index (NPS